Executive Assistant & Communication Specialist Job at Medicalincs in Silver Spri
Medicalincs, Silver Spring, MD, United States
Executive Assistant & Communications Specialist
We are seeking a highly organized, proactive, and personable Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day-to-day office operations, executive needs, internal coordination, and light communications efforts.
The ideal candidate is detail-oriented, tech-savvy, a strong communicator, and comfortable wearing multiple hats in a fast-paced, mission-driven healthcare environment.
Responsibilities
Greet and screen callers and visitors, directing them to the appropriate person or department
Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed
Manage company online faxing system
Handle administrative and program-related mailing
Organize, reserve, and oversee conference room scheduling
Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)
Receive, distribute, and track company equipment and supplies
Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders
Facilitate employee email setup, laptop distribution, and system access
Work closely with the Office Administrator and leadership team on assigned administrative tasks
Provide administrative support to the HR function as needed
Serve as back-up support for key HR activities, including:
Employee onboarding and offboarding
Coordination of employee documentation and access
Maintain confidentiality and professionalism when handling sensitive employee information
Support internal and external communications efforts in collaboration with leadership
Assist with monitoring and posting content on social media platforms, as needed
Support basic content coordination for announcements, events, and internal communications
Help ensure consistent, professional messaging across platforms and materials
Serve as project support for small-scale internal projects or events, including planning, coordination, and follow-up
Requirements
Bachelor's degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role
Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent verbal and written communication skills
Strong interpersonal skills; must be a people-oriented professional
Highly responsive with strong problem-solving abilities
Knowledge of basic office equipment (copiers, fax machines, printers)
Exceptional organizational skills with the ability to multitask and prioritize effectively
Self-motivated, dependable, and able to exercise sound judgment and decision-making
Reliable transportation required; position is 100% in-person, 5 days per week at our Silver Spring, MD office
Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e-commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content
Other duties may be assigned.
About Medicalincs
Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.
Our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!
Our philosophy is to make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!
Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:
Managed Care & Care Value
Care Delivery Model Transformation Implementation
Care Management
Quality Improvement & Patient Safety
Program Management & Change Management
Program Evaluation & Data Analytics
Organizational Development & Strategic Planning
Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you:
We are a team-oriented, fast-paced, results-driven employer.
A balance of work, life, & fun -- with a close-knit team of professionals!
Delivery of top-notch health care solutions to our clients
An innovative and creative environment, with diverse highly talented co-workers
Empowerment to perform at your highest potential and opportunity to grow
Recognition for being part of a talented team & Reward for performance
Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.
We are seeking a highly organized, proactive, and personable Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day-to-day office operations, executive needs, internal coordination, and light communications efforts.
The ideal candidate is detail-oriented, tech-savvy, a strong communicator, and comfortable wearing multiple hats in a fast-paced, mission-driven healthcare environment.
Responsibilities
Greet and screen callers and visitors, directing them to the appropriate person or department
Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed
Manage company online faxing system
Handle administrative and program-related mailing
Organize, reserve, and oversee conference room scheduling
Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)
Receive, distribute, and track company equipment and supplies
Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders
Facilitate employee email setup, laptop distribution, and system access
Work closely with the Office Administrator and leadership team on assigned administrative tasks
Provide administrative support to the HR function as needed
Serve as back-up support for key HR activities, including:
Employee onboarding and offboarding
Coordination of employee documentation and access
Maintain confidentiality and professionalism when handling sensitive employee information
Support internal and external communications efforts in collaboration with leadership
Assist with monitoring and posting content on social media platforms, as needed
Support basic content coordination for announcements, events, and internal communications
Help ensure consistent, professional messaging across platforms and materials
Serve as project support for small-scale internal projects or events, including planning, coordination, and follow-up
Requirements
Bachelor's degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role
Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent verbal and written communication skills
Strong interpersonal skills; must be a people-oriented professional
Highly responsive with strong problem-solving abilities
Knowledge of basic office equipment (copiers, fax machines, printers)
Exceptional organizational skills with the ability to multitask and prioritize effectively
Self-motivated, dependable, and able to exercise sound judgment and decision-making
Reliable transportation required; position is 100% in-person, 5 days per week at our Silver Spring, MD office
Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e-commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content
Other duties may be assigned.
About Medicalincs
Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.
Our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!
Our philosophy is to make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!
Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:
Managed Care & Care Value
Care Delivery Model Transformation Implementation
Care Management
Quality Improvement & Patient Safety
Program Management & Change Management
Program Evaluation & Data Analytics
Organizational Development & Strategic Planning
Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you:
We are a team-oriented, fast-paced, results-driven employer.
A balance of work, life, & fun -- with a close-knit team of professionals!
Delivery of top-notch health care solutions to our clients
An innovative and creative environment, with diverse highly talented co-workers
Empowerment to perform at your highest potential and opportunity to grow
Recognition for being part of a talented team & Reward for performance
Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.