Office Assistant
American Heritage School, Delray Beach, FL, United States
Office Assistant
Delray Beach, FL, US
4 days ago Requisition ID: 1284
American Heritage Schools of Palm Beach County is currently accepting applications for Office Assistant.
POSITION OVERVIEW
The Office Assistant provides administrative support to ensure the efficient operation of the office.
PRIMARY DUTIES & RESPONSIBILITIES
Provide friendly and exceptional customer service by greeting guests entering the Office and answering calls, voicemails and emails in a timely manner. Assist parents with a variety of student/teacher related questions.
Create, share, maintain, and update spreadsheets/documents to assist in communications between office staff and administration.
Keep all paperwork, forms & handouts for parents up-to-date and organized. Maintain and update various annual documents.
Responsible for maintaining office supplies and submitting supply orders for office staff.
Responsible for maintaining the aesthetics and appearance of the office space.
SECONDARY DUTIES & RESPONSIBILITIES
Assist all Office staff and administration with projects, filing and any other requested assistance as needed.
QUALIFICATIONS/EDUCATION/EXPERIENCE
High School diploma or equivalent (Bachelors Degree preferred)
Experience in a high volume office setting
Administrative assistant experience preferred but not required
SKILLS & ABILITIES
Must have excellent customer service skills
Excellent verbal and written communication skills
Must be able to multitask
Highly organized
Attention to detail and accuracy
Technologically savvy and ability to adapt to new software quickly
Self-motivated
Completes tasks independently
Professional in all situations
WORK ENVIRONMENT
Upper School Offices - Palm Beach Campus
PHYSICAL REQUIREMENTS
Extended periods of time sitting and/or standing
Ability to bend, reach, and stoop
Long periods of time on the computer
Ability to lift up to 15 pounds
BENEFITS
100% free tuition for one of the employees’ eligible children *
50% discount for Summer Education for employees’ eligible children
Free early care & after-care for employees’ eligible children while working
Yearly bonuses
401K with partial employer match after a year of employment
Health, Dental, and Vision insurance
Pet Insurance options
Short-term & Long-term Disability options
Life Insurance at no cost to the employee
Affordable Company housing when available
Free Continuing Education available
* This benefit is based on space availability and child acceptance to the school.
OTHER
Seasonal Overtime may be required
Employee understands that other tasks or duties may be added or assigned periodically, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.
AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.
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Delray Beach, FL, US
4 days ago Requisition ID: 1284
American Heritage Schools of Palm Beach County is currently accepting applications for Office Assistant.
POSITION OVERVIEW
The Office Assistant provides administrative support to ensure the efficient operation of the office.
PRIMARY DUTIES & RESPONSIBILITIES
Provide friendly and exceptional customer service by greeting guests entering the Office and answering calls, voicemails and emails in a timely manner. Assist parents with a variety of student/teacher related questions.
Create, share, maintain, and update spreadsheets/documents to assist in communications between office staff and administration.
Keep all paperwork, forms & handouts for parents up-to-date and organized. Maintain and update various annual documents.
Responsible for maintaining office supplies and submitting supply orders for office staff.
Responsible for maintaining the aesthetics and appearance of the office space.
SECONDARY DUTIES & RESPONSIBILITIES
Assist all Office staff and administration with projects, filing and any other requested assistance as needed.
QUALIFICATIONS/EDUCATION/EXPERIENCE
High School diploma or equivalent (Bachelors Degree preferred)
Experience in a high volume office setting
Administrative assistant experience preferred but not required
SKILLS & ABILITIES
Must have excellent customer service skills
Excellent verbal and written communication skills
Must be able to multitask
Highly organized
Attention to detail and accuracy
Technologically savvy and ability to adapt to new software quickly
Self-motivated
Completes tasks independently
Professional in all situations
WORK ENVIRONMENT
Upper School Offices - Palm Beach Campus
PHYSICAL REQUIREMENTS
Extended periods of time sitting and/or standing
Ability to bend, reach, and stoop
Long periods of time on the computer
Ability to lift up to 15 pounds
BENEFITS
100% free tuition for one of the employees’ eligible children *
50% discount for Summer Education for employees’ eligible children
Free early care & after-care for employees’ eligible children while working
Yearly bonuses
401K with partial employer match after a year of employment
Health, Dental, and Vision insurance
Pet Insurance options
Short-term & Long-term Disability options
Life Insurance at no cost to the employee
Affordable Company housing when available
Free Continuing Education available
* This benefit is based on space availability and child acceptance to the school.
OTHER
Seasonal Overtime may be required
Employee understands that other tasks or duties may be added or assigned periodically, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.
AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.
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