Administrative Assistant
Penn State University, State College, PA, United States
Intermediate-Level Administrative Assistant
Penn State IT (PSIT) is seeking an Intermediate-level Administrative Assistant to join the team. This key role supports PSIT staff in ensuring smooth daily operations across the University. The ideal candidate is highly organized, adaptable, detail-oriented, and skilled at managing multiple priorities. Strong communication, customer service, and teamwork skills are essential for success in this role.
Responsibilities
Process financial transactions, track expenditures, handle budget revisions, and assist with budget preparation and projections.
Manage office supplies and inventory, including ordering, organizing, and distributing materials.
Schedule and coordinate meetings, appointments, and events, including booking rooms, arranging catering, and sending invitations.
Arrange travel for staff and teams.
Oversee administrative tasks related to onboarding and offboarding.
Coordinate search committees, including logistics, communications, and candidate scheduling.
Manage and support software systems as needed.
Maintain accurate and up-to-date information on internal websites.
Qualifications
Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams is desired.
Experience supporting calendars, meetings, and travel arrangements.
Ability and willingness to learn job-related software.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a team environment.
Adaptability and flexibility in a dynamic work environment.
Minimum Education, Work Experience & Required Certifications
General Equivalency Diploma (GED) or High School (HS); 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None
Additional Information
Candidates must submit a cover letter and resume for full consideration.
This position is eligible for hybrid work. Questions regarding flexible work arrangements should be directed to the hiring manager during the interview process.
Background Checks/Clearances
Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State IT (PSIT) is seeking an Intermediate-level Administrative Assistant to join the team. This key role supports PSIT staff in ensuring smooth daily operations across the University. The ideal candidate is highly organized, adaptable, detail-oriented, and skilled at managing multiple priorities. Strong communication, customer service, and teamwork skills are essential for success in this role.
Responsibilities
Process financial transactions, track expenditures, handle budget revisions, and assist with budget preparation and projections.
Manage office supplies and inventory, including ordering, organizing, and distributing materials.
Schedule and coordinate meetings, appointments, and events, including booking rooms, arranging catering, and sending invitations.
Arrange travel for staff and teams.
Oversee administrative tasks related to onboarding and offboarding.
Coordinate search committees, including logistics, communications, and candidate scheduling.
Manage and support software systems as needed.
Maintain accurate and up-to-date information on internal websites.
Qualifications
Proficiency with Microsoft 365 tools, including SharePoint, OneDrive, Outlook, Word, Excel, and Teams is desired.
Experience supporting calendars, meetings, and travel arrangements.
Ability and willingness to learn job-related software.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a team environment.
Adaptability and flexibility in a dynamic work environment.
Minimum Education, Work Experience & Required Certifications
General Equivalency Diploma (GED) or High School (HS); 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required Certifications: None
Additional Information
Candidates must submit a cover letter and resume for full consideration.
This position is eligible for hybrid work. Questions regarding flexible work arrangements should be directed to the hiring manager during the interview process.
Background Checks/Clearances
Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.