Appraisal Production Coordinator
Portland Residential Appraisals, Inc, Portland, OR, United States
Work Arrangement: In-office preferred, with potential hybrid flexibility in the future
Compensation: $60,000-$70,000, depending on experience
About Us
Portland Residential Appraisals, Inc. is a boutique real estate appraisal firm serving the greater Portland market. Our work includes traditional valuation assignments as well as complex non-lender assignments, including estate and gift tax appraisals, dissolution matters, tax appeals, title claims, and litigation-related work.
Position Summary
The Appraisal Production Coordinator helps manage the many moving parts of appraisal assignments from inquiry through final delivery. This role includes quote-request research, client and scheduling coordination, file setup and organization, research, report production support, proofreading, formatting, final delivery preparation, and ongoing workflow tracking across active assignments.
This role is designed to improve efficiency, reduce administrative and production burden on the partners, and help maintain a high standard of organization, responsiveness, and final work product quality.
This is not a valuation role. Independent appraisal analysis, development of opinions and conclusions, and report signing remain with licensed appraisers.
Key Responsibilities
Research and Assignment Setup
Assist with quote requests, preliminary assignment research, and bid support
Gather and organize background materials needed for engagement and service agreement preparation
Support file creation, assignment setup, and initial data pull
Collect and organize public-record, property, and other factual background information for appraiser use
Help confirm factual items and support materials during report development
Workflow Coordination
Track assignments from inquiry through delivery, including deadlines, milestones, follow-up items, and next steps
Maintain assignment checklists and status tracking across approximately 15 to 25 active files per month
Coordinate scheduling for inspections, calls, deadlines, and deliverables
Identify missing items, bottlenecks, and follow-up needs proactively
Help keep assignments moving efficiently through the production process
Client Communication and Administrative Support
Assist with routine client communication, scheduling coordination, and status updates
Support engagement-related communication and document follow-up
Draft or send professional written correspondence as appropriate
Maintain professionalism, responsiveness, and discretion in all communications
Help reduce the volume of routine coordination work handled directly by the partners
Report Production Support
Assist with basic report build-out and template population
Compile supporting materials, exhibits, maps, photos, and related documentsHelp organize workfiles and supporting documentation
Support report preparation tasks prior to final appraiser review
Assist with administrative and production tasks that improve consistency and efficiency
Proofreading, Formatting, and Final Delivery
Proofread appraisal reports for grammar, formatting, consistency, completeness, and professionalism
Review reports for missing exhibits, attachment issues, inconsistent dates, naming issues, and formatting errors
Help ensure final reports are polished, complete, and presentation-ready
Prepare reports and related files for final PDF assembly and delivery to clients
CRM and File Management
Maintain CRM records, contact information, assignment stages, and follow-up tasks
Help support future workflow adoption into HubSpot, Toggl, Airtable, and related systems as implemented
Organize digital file structures, naming conventions, and assignment records
Maintain orderly workfiles and document storage across active assignments
What Success Looks Like
Success in this role means helping the firm operate more efficiently, reducing administrative and production burden on the partners, improving document quality and consistency, maintaining strong organization across active assignments, and contributing to a smoother and more scalable workflow.
Qualifications
Excellent written and verbal communication skills
Strong research, proofreading, formatting, and document production ability
Exceptional attention to detail and follow-through
Strong organizational skills and ability to manage multiple deadlines and priorities
Ability to work calmly and accurately in a fast‑paced, deadline‑driven environment
Strong judgment, professionalism, and discretion
Proficiency with Microsoft Outlook, Word, Excel, Adobe Acrobat/PDF workflows, and general office technology
Ability to learn specialized appraisal terminology, workflow, and internal systems quickly
Preferred Background
Experience in one or more of the following environments is strongly preferred:
Legal assistant or litigation support
Appraisal firm administrative or production support
Title and escrow operations
Commercial or residential real estate analyst support
Executive assistant or project coordinator roles in detail‑heavy professional services
Mortgage processing or underwriting support
Real estate or appraisal experience is attractive but not required. Strong candidates from legal or other document‑intensive professional services environments will also be considered.
Employer‑paid medical
401(k) with match
Paid time off
Paid holidays
Life and disability insurance
In‑office preferred
Hybrid flexibility may be considered in the future, potentially up to one to two days per week
This role supports the two firm partners directly
Primarily desk‑based, with only rare inspection attendance if needed
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Compensation: $60,000-$70,000, depending on experience
About Us
Portland Residential Appraisals, Inc. is a boutique real estate appraisal firm serving the greater Portland market. Our work includes traditional valuation assignments as well as complex non-lender assignments, including estate and gift tax appraisals, dissolution matters, tax appeals, title claims, and litigation-related work.
Position Summary
The Appraisal Production Coordinator helps manage the many moving parts of appraisal assignments from inquiry through final delivery. This role includes quote-request research, client and scheduling coordination, file setup and organization, research, report production support, proofreading, formatting, final delivery preparation, and ongoing workflow tracking across active assignments.
This role is designed to improve efficiency, reduce administrative and production burden on the partners, and help maintain a high standard of organization, responsiveness, and final work product quality.
This is not a valuation role. Independent appraisal analysis, development of opinions and conclusions, and report signing remain with licensed appraisers.
Key Responsibilities
Research and Assignment Setup
Assist with quote requests, preliminary assignment research, and bid support
Gather and organize background materials needed for engagement and service agreement preparation
Support file creation, assignment setup, and initial data pull
Collect and organize public-record, property, and other factual background information for appraiser use
Help confirm factual items and support materials during report development
Workflow Coordination
Track assignments from inquiry through delivery, including deadlines, milestones, follow-up items, and next steps
Maintain assignment checklists and status tracking across approximately 15 to 25 active files per month
Coordinate scheduling for inspections, calls, deadlines, and deliverables
Identify missing items, bottlenecks, and follow-up needs proactively
Help keep assignments moving efficiently through the production process
Client Communication and Administrative Support
Assist with routine client communication, scheduling coordination, and status updates
Support engagement-related communication and document follow-up
Draft or send professional written correspondence as appropriate
Maintain professionalism, responsiveness, and discretion in all communications
Help reduce the volume of routine coordination work handled directly by the partners
Report Production Support
Assist with basic report build-out and template population
Compile supporting materials, exhibits, maps, photos, and related documentsHelp organize workfiles and supporting documentation
Support report preparation tasks prior to final appraiser review
Assist with administrative and production tasks that improve consistency and efficiency
Proofreading, Formatting, and Final Delivery
Proofread appraisal reports for grammar, formatting, consistency, completeness, and professionalism
Review reports for missing exhibits, attachment issues, inconsistent dates, naming issues, and formatting errors
Help ensure final reports are polished, complete, and presentation-ready
Prepare reports and related files for final PDF assembly and delivery to clients
CRM and File Management
Maintain CRM records, contact information, assignment stages, and follow-up tasks
Help support future workflow adoption into HubSpot, Toggl, Airtable, and related systems as implemented
Organize digital file structures, naming conventions, and assignment records
Maintain orderly workfiles and document storage across active assignments
What Success Looks Like
Success in this role means helping the firm operate more efficiently, reducing administrative and production burden on the partners, improving document quality and consistency, maintaining strong organization across active assignments, and contributing to a smoother and more scalable workflow.
Qualifications
Excellent written and verbal communication skills
Strong research, proofreading, formatting, and document production ability
Exceptional attention to detail and follow-through
Strong organizational skills and ability to manage multiple deadlines and priorities
Ability to work calmly and accurately in a fast‑paced, deadline‑driven environment
Strong judgment, professionalism, and discretion
Proficiency with Microsoft Outlook, Word, Excel, Adobe Acrobat/PDF workflows, and general office technology
Ability to learn specialized appraisal terminology, workflow, and internal systems quickly
Preferred Background
Experience in one or more of the following environments is strongly preferred:
Legal assistant or litigation support
Appraisal firm administrative or production support
Title and escrow operations
Commercial or residential real estate analyst support
Executive assistant or project coordinator roles in detail‑heavy professional services
Mortgage processing or underwriting support
Real estate or appraisal experience is attractive but not required. Strong candidates from legal or other document‑intensive professional services environments will also be considered.
Employer‑paid medical
401(k) with match
Paid time off
Paid holidays
Life and disability insurance
In‑office preferred
Hybrid flexibility may be considered in the future, potentially up to one to two days per week
This role supports the two firm partners directly
Primarily desk‑based, with only rare inspection attendance if needed
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