Staff Assistant - Development & Alumni Relations, Sanford School of Public Polic
Duke Clinical Research Institute, Durham, NC, United States
What You'll Do:
Team Support
Serve as a central administrative partner for the DAR team, ensuring efficient daily operations and smooth coordination across projects, programs, and communications.
Manage office workflow systems, including digital organization, shared drives, and version‑controlled documents.
Provide high‑level administrative support to faculty and DAR leaders.
Track, monitor, and reconcile budgeted funds.
Support internal communication workflows and project tracking.
Assist with onboarding and office resource management.
Serve as a welcoming point of contact for visitors and partners.
Utilize key Duke systems including Outlook, DADD, SAP, WORKS, Concur, Zoom, and Teams.
Financial Processing
Manage diverse financial transactions aligned with Duke policy.
Prepare purchase orders, check requests, contracts, and vendor agreements.
Oversee vendor communication and invoice resolution.
Reconcile monthly statements across multiple funds.
Serve as a Corporate Card Initiator.
Assist with annual budgeting and financial reporting.
Travel Coordination
Coordinate travel for the Associate Dean and Director of Development.
Prepare briefings, itineraries, and follow‑up materials.
Update donor information following travel.
Events
Assist with planning and executing school, campaign, donor, and alumni events.
Database Management
Maintain and update alumni data in DADD.
Resolve lost contact and ensure data accuracy.
Special Projects
Complete assigned projects supporting DAR priorities.
What You Bring
Required Qualifications
Two years of postsecondary education in secretarial science or business field.
Four years of related clerical/administrative experience.
Excellent communication, organization, and interpersonal skills.
Customer‑service orientation.
Proficiency in Microsoft Office.
Ability to work occasional evenings/weekends.
Preferred Qualifications
Bachelor's degree in business, communications, public policy, or related field.
Experience in development, higher education, or finance.
Familiarity with SAP, Concur, WORKS, DADD, Enquire.
Event or donor‑relations experience.
Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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Team Support
Serve as a central administrative partner for the DAR team, ensuring efficient daily operations and smooth coordination across projects, programs, and communications.
Manage office workflow systems, including digital organization, shared drives, and version‑controlled documents.
Provide high‑level administrative support to faculty and DAR leaders.
Track, monitor, and reconcile budgeted funds.
Support internal communication workflows and project tracking.
Assist with onboarding and office resource management.
Serve as a welcoming point of contact for visitors and partners.
Utilize key Duke systems including Outlook, DADD, SAP, WORKS, Concur, Zoom, and Teams.
Financial Processing
Manage diverse financial transactions aligned with Duke policy.
Prepare purchase orders, check requests, contracts, and vendor agreements.
Oversee vendor communication and invoice resolution.
Reconcile monthly statements across multiple funds.
Serve as a Corporate Card Initiator.
Assist with annual budgeting and financial reporting.
Travel Coordination
Coordinate travel for the Associate Dean and Director of Development.
Prepare briefings, itineraries, and follow‑up materials.
Update donor information following travel.
Events
Assist with planning and executing school, campaign, donor, and alumni events.
Database Management
Maintain and update alumni data in DADD.
Resolve lost contact and ensure data accuracy.
Special Projects
Complete assigned projects supporting DAR priorities.
What You Bring
Required Qualifications
Two years of postsecondary education in secretarial science or business field.
Four years of related clerical/administrative experience.
Excellent communication, organization, and interpersonal skills.
Customer‑service orientation.
Proficiency in Microsoft Office.
Ability to work occasional evenings/weekends.
Preferred Qualifications
Bachelor's degree in business, communications, public policy, or related field.
Experience in development, higher education, or finance.
Familiarity with SAP, Concur, WORKS, DADD, Enquire.
Event or donor‑relations experience.
Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
#J-18808-Ljbffr