Materials Planner / Account Manager
MSI Express, Portage, IN, United States
ROLE PURPOSE/ POSITION SUMMARY
The Account Manager is responsible for managing and maintaining strong relationships with customers, ensuring timely and accurate processing of orders, and overseeing the efficient flow of materials to meet customer demand. This role involves collaboration with internal teams, such as production, logistics, and quality control, to ensure efficient plant operations and exceptional customer satisfaction.
KEY ACCOUNTABILITIES/PRIMARY DUTIES & RESPONSIBILITIES
Customer Relationship Management
Build and nurture strong, long‑lasting relationships with customers
Understand customer needs, preferences, and expectations to provide personalized service
Ensure customer reports and information are accurate and communicated to customer in a timely fashion
Interface into customer reporting systems (i.e., SAP, Oracle for scheduling, production, -most times by lot control), shipping, receiving, and managing procurement of customer owned raw materials for specific customer assigned
Assist in new product launches, collaborate with commercialization team, and site team to meet with timelines and other targets
Handle customer issues & complaints by referring the issue to the appropriate department & logging them onto the system. Follow up to resolution
Order Processing
Receive and process customer orders accurately and efficiently
Verify order details, including quantities, specifications, and delivery schedules
Prepare job files and project specifications for internal processing and manufacturing for specific customer assigned
Track order fulfillment & communicate shorts to our customers with information on when product will be available
Material Inventory Management
Participate in material planning process
Drive change in managing inventory levels and inventory turns and minimizing obsolescence, scrap, aged inventories, and inventory reserves
Analyze production yield, material usage, and material loss data to understand customer/material impacts
Coordinate with production and procurement teams to ensure optimal inventory levels
Supply Chain Coordination
Collaborate with internal supply chain teams to ensure timely procurement of raw materials and ingredients
Oversee the supply of raw and packaging materials (whether customer or organization owned) for the facility to include new production to meet production schedules
Coordinate with logistics teams to facilitate on‑time deliveries to customers
Problem‑Solving
Identify and address customer‑related supply chain issues promptly and effectively
Resolve order discrepancies, shipping delays, or quality concerns in collaboration with relevant teams
Communication
Maintain clear and open communication with customers regarding order status, changes, and potential issues
Collaborate cross functionally with internal teams to convey customer requirements and expectations
Negotiation and Contract Management
Negotiate terms, pricing, and delivery schedules with customers
Manage contracts and agreements to ensure compliance with terms and conditions
Data Analysis
Utilize data and analytics to track order performance, customer buying patterns, and inventory levels
Provide insights to management for strategic decision‑making
Quality Focus
Ensure that materials and products meet quality control standards before delivery to customers
Collaborate with quality control teams to address and resolve any quality issues
Identify opportunities for process optimization and efficiency improvements within customer material account management
Stay informed about industry trends and best practices
Participate and assist in development of new, effective programs/policies for customer, supplier, transportation, and logistics management in conjunction with Supply Chain and plant leadership
Perform other duties as assigned
QUALIFICATIONS/ CAPABILITY PROFILE
High school diploma or GED
Bachelor’s degree in related field
Four plus (4+) years of experience in purchasing or material planning, purchasing, materials management
Food manufacturing experience
Demonstrated track record in improving inventory accuracy, driving inventory reduction strategies and reducing premium freight
Strong Math and Typing Skills
Basic level of business acumen, strong attention to detail and analytical skills
Working knowledge of manufacturing, material flow and improvement strategies and the ability to integrate those into the operation
Excellent organizational and people skills, project management skills, with an ability to openly convey information to team members in a timely, concise manner
Understanding of applicable computer systems, such as Microsoft Office, Nulogy, Tableau, etc.
Leadership
Budget Management
Metric Development
Ability to identify and propose potential solutions to production
Demonstrated Understanding of Materials Management
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The Account Manager is responsible for managing and maintaining strong relationships with customers, ensuring timely and accurate processing of orders, and overseeing the efficient flow of materials to meet customer demand. This role involves collaboration with internal teams, such as production, logistics, and quality control, to ensure efficient plant operations and exceptional customer satisfaction.
KEY ACCOUNTABILITIES/PRIMARY DUTIES & RESPONSIBILITIES
Customer Relationship Management
Build and nurture strong, long‑lasting relationships with customers
Understand customer needs, preferences, and expectations to provide personalized service
Ensure customer reports and information are accurate and communicated to customer in a timely fashion
Interface into customer reporting systems (i.e., SAP, Oracle for scheduling, production, -most times by lot control), shipping, receiving, and managing procurement of customer owned raw materials for specific customer assigned
Assist in new product launches, collaborate with commercialization team, and site team to meet with timelines and other targets
Handle customer issues & complaints by referring the issue to the appropriate department & logging them onto the system. Follow up to resolution
Order Processing
Receive and process customer orders accurately and efficiently
Verify order details, including quantities, specifications, and delivery schedules
Prepare job files and project specifications for internal processing and manufacturing for specific customer assigned
Track order fulfillment & communicate shorts to our customers with information on when product will be available
Material Inventory Management
Participate in material planning process
Drive change in managing inventory levels and inventory turns and minimizing obsolescence, scrap, aged inventories, and inventory reserves
Analyze production yield, material usage, and material loss data to understand customer/material impacts
Coordinate with production and procurement teams to ensure optimal inventory levels
Supply Chain Coordination
Collaborate with internal supply chain teams to ensure timely procurement of raw materials and ingredients
Oversee the supply of raw and packaging materials (whether customer or organization owned) for the facility to include new production to meet production schedules
Coordinate with logistics teams to facilitate on‑time deliveries to customers
Problem‑Solving
Identify and address customer‑related supply chain issues promptly and effectively
Resolve order discrepancies, shipping delays, or quality concerns in collaboration with relevant teams
Communication
Maintain clear and open communication with customers regarding order status, changes, and potential issues
Collaborate cross functionally with internal teams to convey customer requirements and expectations
Negotiation and Contract Management
Negotiate terms, pricing, and delivery schedules with customers
Manage contracts and agreements to ensure compliance with terms and conditions
Data Analysis
Utilize data and analytics to track order performance, customer buying patterns, and inventory levels
Provide insights to management for strategic decision‑making
Quality Focus
Ensure that materials and products meet quality control standards before delivery to customers
Collaborate with quality control teams to address and resolve any quality issues
Identify opportunities for process optimization and efficiency improvements within customer material account management
Stay informed about industry trends and best practices
Participate and assist in development of new, effective programs/policies for customer, supplier, transportation, and logistics management in conjunction with Supply Chain and plant leadership
Perform other duties as assigned
QUALIFICATIONS/ CAPABILITY PROFILE
High school diploma or GED
Bachelor’s degree in related field
Four plus (4+) years of experience in purchasing or material planning, purchasing, materials management
Food manufacturing experience
Demonstrated track record in improving inventory accuracy, driving inventory reduction strategies and reducing premium freight
Strong Math and Typing Skills
Basic level of business acumen, strong attention to detail and analytical skills
Working knowledge of manufacturing, material flow and improvement strategies and the ability to integrate those into the operation
Excellent organizational and people skills, project management skills, with an ability to openly convey information to team members in a timely, concise manner
Understanding of applicable computer systems, such as Microsoft Office, Nulogy, Tableau, etc.
Leadership
Budget Management
Metric Development
Ability to identify and propose potential solutions to production
Demonstrated Understanding of Materials Management
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