Administrative Assistant
Bellevue Capital Partners, Newport, RI, United States
Administrative Assistant
The Administrative Assistant provides comprehensive administrative and business support to multiple senior leaders and departments. This fully onsite role in Newport, Rhode Island requires a highly professional individual with exceptional interpersonal skills and the ability to manage sensitive and confidential information with discretion. The position interacts daily with all levels of internal staff and external partners and plays a key role in ensuring smooth day-to-day operations.
Key Responsibilities
Day-to-day responsibilities include, but are not limited to:
Provide high-level administrative support to multiple leaders and teams
Manage heavy calendars and phone lines using Cisco phone systems
Assist with ad hoc reports and data requests
Coordinate with internal departments and external contacts to schedule and organize meetings, conference calls, and events (both in-house and offsite)
Manage logistics for meetings and company events
Arrange and coordinate all aspects of business travel, including air, hotel, and ground transportation, and prepare detailed travel itineraries
Track and document business expenses using RAMP
Prepare and distribute professional communications such as letters, memos, presentations, and reports
Serve as a point of contact on administrative, people-related, and facilities matters
Handle highly confidential and time-sensitive information with accuracy and discretion
Be available after hours via cell phone when business needs require
Support special projects and additional duties as assigned
Required Skills & Competencies
Highly developed interpersonal skills with a proactive, can-do attitude
Ability to process, prioritize, and disseminate information quickly and accurately
Outstanding written and verbal communication skills
Professional work ethic, appearance, and demeanor
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and follow-through
Creative thinker who can offer alternative solutions and perspectives respectfully and collaboratively
Proven judgment and decision-making abilities
High level of discretion, confidentiality, and integrity
Willingness to work overtime on short notice and remain accessible outside regular business hours
Requirements
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with collaboration and communication platforms such as Zoom and Microsoft Teams
Minimum of 1+ years of administrative support experience in a professional office environment
Strong multitasking skills in a high-pressure setting
Excellent attention to detail
Responsible for extremely confidential matters and time sensitive materials.
The Administrative Assistant provides comprehensive administrative and business support to multiple senior leaders and departments. This fully onsite role in Newport, Rhode Island requires a highly professional individual with exceptional interpersonal skills and the ability to manage sensitive and confidential information with discretion. The position interacts daily with all levels of internal staff and external partners and plays a key role in ensuring smooth day-to-day operations.
Key Responsibilities
Day-to-day responsibilities include, but are not limited to:
Provide high-level administrative support to multiple leaders and teams
Manage heavy calendars and phone lines using Cisco phone systems
Assist with ad hoc reports and data requests
Coordinate with internal departments and external contacts to schedule and organize meetings, conference calls, and events (both in-house and offsite)
Manage logistics for meetings and company events
Arrange and coordinate all aspects of business travel, including air, hotel, and ground transportation, and prepare detailed travel itineraries
Track and document business expenses using RAMP
Prepare and distribute professional communications such as letters, memos, presentations, and reports
Serve as a point of contact on administrative, people-related, and facilities matters
Handle highly confidential and time-sensitive information with accuracy and discretion
Be available after hours via cell phone when business needs require
Support special projects and additional duties as assigned
Required Skills & Competencies
Highly developed interpersonal skills with a proactive, can-do attitude
Ability to process, prioritize, and disseminate information quickly and accurately
Outstanding written and verbal communication skills
Professional work ethic, appearance, and demeanor
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail and follow-through
Creative thinker who can offer alternative solutions and perspectives respectfully and collaboratively
Proven judgment and decision-making abilities
High level of discretion, confidentiality, and integrity
Willingness to work overtime on short notice and remain accessible outside regular business hours
Requirements
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with collaboration and communication platforms such as Zoom and Microsoft Teams
Minimum of 1+ years of administrative support experience in a professional office environment
Strong multitasking skills in a high-pressure setting
Excellent attention to detail
Responsible for extremely confidential matters and time sensitive materials.