Executive Administrative Assistant
Humana, Des Moines, IA, United States
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Humana is seeking an Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant 3 working remote. Reporting directly to the SVP, Chief Strategy and Corporate Development Officer, you will manage, prioritize and complete tasks for 2-3 senior level executives and their organizational needs. You must be a self-starter that identifies requirements, anticipates requests and takes initiative to mitigate needs while building and managing relationships across Humana in support of the department objectives and the team.
Key Role Functions
Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders
Manage and maintain calendars/schedules using sound judgment to prioritize meetings
Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Complete expense reconciliation accurately and timely for leaders supported
Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)
Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area
Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise
To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance. Having strong organizational skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role.
Required Qualifications
5+ years of experience supporting multiple senior level executives in a large and complex organization
Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error
Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
Models confident, effective communication and consistently represent the organization’s values and standards
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests
Preferred Qualifications
Associate's or Bachelor’s Degree
Proficient in Microsoft Excel
Experience proof-reading/editing
Experience with expense reports and reviewing financial documents to align with company policy
Additional Information
This role is a 100% remote role anywhere in the US that will primarily operate on Eastern Standard Time business hours.
At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
Satellite, cellular and microwave connection can be used only if approved by leadership
Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense
Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job
Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information
Benefits
Health benefits effective day 1
Paid time off, holidays, volunteer time and jury duty pay
Recognition pay
401(k) retirement savings plan with employer match
Tuition assistance
Scholarships for eligible dependents
Parental and caregiver leave
Employee charity matching program
Network Resource Groups (NRGs)
Career development opportunities
Scheduled Weekly Hours
40
Pay Range
$53,100 - $72,500 per year
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our https://www.humana.com/legal/accessibility-resources?source=Humana_Website.
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Humana is seeking an Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant 3 working remote. Reporting directly to the SVP, Chief Strategy and Corporate Development Officer, you will manage, prioritize and complete tasks for 2-3 senior level executives and their organizational needs. You must be a self-starter that identifies requirements, anticipates requests and takes initiative to mitigate needs while building and managing relationships across Humana in support of the department objectives and the team.
Key Role Functions
Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders
Manage and maintain calendars/schedules using sound judgment to prioritize meetings
Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
Complete expense reconciliation accurately and timely for leaders supported
Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials
Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.)
Determine proper course of action for incoming requests, calls and correspondence, direct to appropriate person or operational area
Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise
To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment, think on your feet, remain calm under pressure, and anticipate needs in advance. Having strong organizational skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role.
Required Qualifications
5+ years of experience supporting multiple senior level executives in a large and complex organization
Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error
Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
Models confident, effective communication and consistently represent the organization’s values and standards
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests
Preferred Qualifications
Associate's or Bachelor’s Degree
Proficient in Microsoft Excel
Experience proof-reading/editing
Experience with expense reports and reviewing financial documents to align with company policy
Additional Information
This role is a 100% remote role anywhere in the US that will primarily operate on Eastern Standard Time business hours.
At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
Satellite, cellular and microwave connection can be used only if approved by leadership
Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense
Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job
Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information
Benefits
Health benefits effective day 1
Paid time off, holidays, volunteer time and jury duty pay
Recognition pay
401(k) retirement savings plan with employer match
Tuition assistance
Scholarships for eligible dependents
Parental and caregiver leave
Employee charity matching program
Network Resource Groups (NRGs)
Career development opportunities
Scheduled Weekly Hours
40
Pay Range
$53,100 - $72,500 per year
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
Humana complies with all applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or religion. We also provide free language interpreter services. See our https://www.humana.com/legal/accessibility-resources?source=Humana_Website.
#J-18808-Ljbffr