Coordinator, Billing & Data
The LPX Group, Louisville, KY, United States
Billing Specialist
This position is responsible for accurately entering load, rate, and invoice information into the company's billing systems. This role ensures that customers are billed correctly and on time by reviewing driver paperwork, confirming rate details, and preparing information for the accounting department. The position supports the financial health of the trucking operation by maintaining accurate, organized, and up-to-date billing records.
Duties and Responsibilities
Enter load details, rates, misc. charges, fuel surcharges, and other billable items into the billing system
Work with accounting to resolve billing rejections or discrepancies
Billed hours and rate information into the accounting software
Verify that rate confirmations match the agreed billing amounts before invoicing
Review supporting documentation for accuracy prior to processing invoices
Communicate with dispatch and drivers to clarify missing rate info, detention times, empty/loaded miles, or accessorial needs
Follow up with customers regarding billing questions or missing confirmations needed for invoicing
Collaborate with the accounting department to ensure timely payment and resolve account inquiries
Maintain organized digital records of invoices, rate confirmations, and supporting documents
Run billing status reports to track invoicing progress and identify delays
Skills and Abilities
Understanding of trucking rate structures (hourly, tonnage, per load, etc.)
Experience with GPS system
Ability to identify billing discrepancies quickly and resolve issues efficiently
Education and Experience
High school diploma or equivalent; additional accounting coursework a plus
2+ year experience in billing, invoicing, or accounting (transportation industry preferred)
Strong data entry speed and accuracy with a focus on numerical detail
Experience with accounting systems (e.g. Vista)
Proficient in Microsoft 365
Excellent attention to detail and ability to meet billing deadlines
Strong communication skills and professionalism with customers and internal teams
An Equal Opportunity Employer
At LPX Group and our family of brands (Louisville Paving and Construction, Pace Contracting, Material Transfer, Bluegrass Testing and Bluegrass Blasting ), we take pride in being an Equal Opportunity Employer and, as such, we do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment, development and promotion opportunities are decided on the basis of qualifications, merit and business need.
This position is responsible for accurately entering load, rate, and invoice information into the company's billing systems. This role ensures that customers are billed correctly and on time by reviewing driver paperwork, confirming rate details, and preparing information for the accounting department. The position supports the financial health of the trucking operation by maintaining accurate, organized, and up-to-date billing records.
Duties and Responsibilities
Enter load details, rates, misc. charges, fuel surcharges, and other billable items into the billing system
Work with accounting to resolve billing rejections or discrepancies
Billed hours and rate information into the accounting software
Verify that rate confirmations match the agreed billing amounts before invoicing
Review supporting documentation for accuracy prior to processing invoices
Communicate with dispatch and drivers to clarify missing rate info, detention times, empty/loaded miles, or accessorial needs
Follow up with customers regarding billing questions or missing confirmations needed for invoicing
Collaborate with the accounting department to ensure timely payment and resolve account inquiries
Maintain organized digital records of invoices, rate confirmations, and supporting documents
Run billing status reports to track invoicing progress and identify delays
Skills and Abilities
Understanding of trucking rate structures (hourly, tonnage, per load, etc.)
Experience with GPS system
Ability to identify billing discrepancies quickly and resolve issues efficiently
Education and Experience
High school diploma or equivalent; additional accounting coursework a plus
2+ year experience in billing, invoicing, or accounting (transportation industry preferred)
Strong data entry speed and accuracy with a focus on numerical detail
Experience with accounting systems (e.g. Vista)
Proficient in Microsoft 365
Excellent attention to detail and ability to meet billing deadlines
Strong communication skills and professionalism with customers and internal teams
An Equal Opportunity Employer
At LPX Group and our family of brands (Louisville Paving and Construction, Pace Contracting, Material Transfer, Bluegrass Testing and Bluegrass Blasting ), we take pride in being an Equal Opportunity Employer and, as such, we do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment, development and promotion opportunities are decided on the basis of qualifications, merit and business need.