Action Group Support/Senior Executive Assistant Jobs
ClearanceJobs, Arlington, VA, United States
Action Group Support/Senior Executive Assistant
SABG is currently seeking an Action Group Support/Senior Executive Assistant to support the US Space Force Deputy Chief of Space Operations, Strategy, Plans, Programs and Requirements (SF/S5/8) in Washington, DC.
JOB TITLE: Action Group Support/Senior Executive Assistant
CLEARANCE: TS/SCI
LOCATION: Arlington, VA
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Aid with review of all executive email; forward emails to appropriate SF/S5/8 staff; follow up with staff for action items and reminders
Assist with updates and send daily Internet Quorum/Executive Secretariat (IQ/ESEC) task log
Draft correspondence for the SF/S5/8
Draft, update and distribute agendas for Staff meetings, Ops Team Meeting and other meetings
Assist with Congressional responses or letters
Support travel needs, addressing schedules, drafting travel authorizations, making reservations, completing vouchers
Provide supporting information to staff-provided materials
Assist SF/S5/8 Action Group in developing strategic communications and consistent program narratives for budget development and justification
Schedule office meetings and reoccurring meetings with other offices and assist with scheduling and set up for meetings
Organize, gather and distribute materials for SF/S5/8 meetings
SUPERVISION: No supervisory responsibilities.
EDUCATION AND/OR EXPERIENCE:
Bachelor's degree and 10-15 years of executive support experience within the scope of the listed tasks, as well as strategic communications experience
COMPUTER SKILLS:
Skilled in operating a personal computer and standard office equipment
Proficiency with Microsoft Office (specifically Microsoft Word and Excel) is necessary. Working knowledge of Adobe Acrobat, SharePoint, and Access.
COMPETENCIES:
Problem Solving
Written Communication
Diversity
Ethics
Planning/Organizing
Professionalism
LANGUAGE SKILLS:
Ability to read, analyzes, and interprets governmental regulations
Ability to write reports, business correspondence, and/or procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
MATHEMATICAL SKILLS:
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to question activities and issues in all functional areas and make sound business decisions based on that data
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, talk, and hear
The employee is regularly required to write and type on a computer
The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms
The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl
Specific vision abilities required by this job include close vision
WORK ENVIRONMENT:
Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone
The noise level in the work environment is usually low to moderate
FOR OUR SERVICE MEMBERS AND VETERANS:
SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses.
FOR PERSONS WITH DISABILITIES:
If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team.
TO APPLY FOR THIS POSITION:
Once you complete all steps we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.
SABG is currently seeking an Action Group Support/Senior Executive Assistant to support the US Space Force Deputy Chief of Space Operations, Strategy, Plans, Programs and Requirements (SF/S5/8) in Washington, DC.
JOB TITLE: Action Group Support/Senior Executive Assistant
CLEARANCE: TS/SCI
LOCATION: Arlington, VA
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Aid with review of all executive email; forward emails to appropriate SF/S5/8 staff; follow up with staff for action items and reminders
Assist with updates and send daily Internet Quorum/Executive Secretariat (IQ/ESEC) task log
Draft correspondence for the SF/S5/8
Draft, update and distribute agendas for Staff meetings, Ops Team Meeting and other meetings
Assist with Congressional responses or letters
Support travel needs, addressing schedules, drafting travel authorizations, making reservations, completing vouchers
Provide supporting information to staff-provided materials
Assist SF/S5/8 Action Group in developing strategic communications and consistent program narratives for budget development and justification
Schedule office meetings and reoccurring meetings with other offices and assist with scheduling and set up for meetings
Organize, gather and distribute materials for SF/S5/8 meetings
SUPERVISION: No supervisory responsibilities.
EDUCATION AND/OR EXPERIENCE:
Bachelor's degree and 10-15 years of executive support experience within the scope of the listed tasks, as well as strategic communications experience
COMPUTER SKILLS:
Skilled in operating a personal computer and standard office equipment
Proficiency with Microsoft Office (specifically Microsoft Word and Excel) is necessary. Working knowledge of Adobe Acrobat, SharePoint, and Access.
COMPETENCIES:
Problem Solving
Written Communication
Diversity
Ethics
Planning/Organizing
Professionalism
LANGUAGE SKILLS:
Ability to read, analyzes, and interprets governmental regulations
Ability to write reports, business correspondence, and/or procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
MATHEMATICAL SKILLS:
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to question activities and issues in all functional areas and make sound business decisions based on that data
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, talk, and hear
The employee is regularly required to write and type on a computer
The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms
The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl
Specific vision abilities required by this job include close vision
WORK ENVIRONMENT:
Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone
The noise level in the work environment is usually low to moderate
FOR OUR SERVICE MEMBERS AND VETERANS:
SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses.
FOR PERSONS WITH DISABILITIES:
If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team.
TO APPLY FOR THIS POSITION:
Once you complete all steps we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.