Human Resources Coordinator - .80 PT

Be the hub of the HR team and serves as ambassador to the department and the agency.

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Job Summary

The Human Resource Coordinator is the hub of the HR team and serves as ambassador to the department and the agency. This position provides broad administrative support of day-to-day operations of the Human Resource Department in accordance with agency policy and three union contracts ensuring the smooth operation of HR processes. A key responsibility is to aid with and facilitate human resources processes including record-keeping, file maintenance, HRIS entry, report generation, and data analysis. This position requires a professional who possesses exemplary customer service skills, administrative skills, high organizational skills, critical thinking skills, and can maintain confidentiality and exercise discretion.

Essential Responsibilities, Duties & Tasks include

50% - HR Administration:

Assist with day-to-day operations of the HR functions and duties.

Performs customer service functions by answering employee requests and questions related to various Human Resources policies, procedures, and benefits.

Maintain employee personnel ensure all required materials are in legal compliance. Perform file audits, as needed.

Reconcile and coordinate monthly invoicing payments.

Prepare check requests for ORCA transportation cards, job ad billings, VISA statements, drug testing.

Complete, track, file, and audit Employment Eligibility USCIS I-9 forms.

Provide employment verifications upon request.

Create systems for better office organization.

Update forms and documents and order supplies.

Assist & maintain department SharePoint site.

Prepare agendas for regularly scheduled HR Team meetings.

Assist in coordination of Solid Ground New Hire Orientations & Solid Ground trainings; generate participant lists and invitations; track and record participants' attendance.

Assist in tracking Performance Management Annual appraisal process & Telecommuting process.

Provide support as requested by the Senior Human Resources Director

Participate in department staff and Agency meetings and attend professional development seminars and trainings as available.

30% - Talent Acquisition and Onboarding:

Assist with recruitment and onboarding functions including.

Prepares recruitment materials and post jobs to appropriate job boards, newspapers and colleges etc.

Maintain applicant tracking and distribution of applications to hiring managers.

Process and analyze background checks to ensure compliance with hiring policies.

Prepare new employee benefits packets.

Assist onboarding new hires, process new hire paperwork; ensure accuracy of the paperwork; create and maintain new hire files.

Supports Recruiter on hiring process and procedures.

20% - HR Information system records and data metrics:

Perform data entry and update data in the Human Resource Information System upon request and in support of Senior HR Business Partner and Learning and Development Program Manager.

Create custom reports that respond to program and department needs.

Update organization charts monthly and maintains on SharePoint site.

Generate reports and perform data analysis when required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Solid Ground is an equal opportunity employer committed to workplace diversity, equity, and inclusion. We do not discriminate based on sex or sexual orientation, gender, age, race, ethnicity, religion, marital status, national origin, disability, or veteran status.

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The HR Coordinator is responsible for providing administrative support to the Human Resources Department and function. The position will assist with on-boarding, process new hire paperwork, HRIS, personnel file maintenance and project work. The HR Coordinator must be able to work independently, maintain confidentiality and demonstrate sound judgment and initiative.
Primary Responsibilities:

Support the Human Resources Team.
Responsible for developing Requisitions, Offer Requests and Offer Letters thru our Recruiting System as they relate to the new hire process.
Conduct background screenings for all prospective employees.
Create and maintain personnel files to ensure legal compliance.
Create and maintain employee records in HRIS.
Assist with new employee onboarding, paperwork and files.
Completes Form I-9, verifies I-9 documentation and maintains I-9 files.
Update HRIS database records and process transactions for new hires, terminations and other status changes.
Perform customer service functions by answering employee requests and questions.
Assist with reporting requests.
Process Employment Verifications in accordance with company policy.
Update and revise job descriptions as needed.
Promote and enforce adherence with Company policies, procedures and standards.
Assist with benefit transactions and administration, as needed.
Assist with HR Projects and administrative tasks as needed.
Assisting with providing compliance in all areas of human resources.
Assist in facilitating the immigration process as a point of contact for our employees, managers, and outside counsel on all matters related to immigration.
Other tasks as assigned
Experience and Skill Requirements:

High School Diploma or GED required.
Bachelor's degree in Business, Human Resources or other related discipline preferred.
3+ years' progressive HR admin or coordinator experience
Experience with and working knowledge of HR laws, practices, policies and models.
Excellent verbal and written communication skills, with the ability to communicate effectively and courteously with individuals at all levels within the organization.
Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
Ability to act with integrity, professionalism and confidentiality.
High attention to detail, with the ability to multi-task, organize and prioritize workload.
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
3+ years' experience with HRIS platform, ADP Workforce Now preferred.
Excellent verbal and oral communication skills.
Strong attention to detail, must take initiative and be self-motivated.
Must have a professional customer service attitude with the ability to work in a fast-paced environment.
Equal Opportunity Employer/Veterans/Disabled
No Recruiters Please!
","HR Coordinator

The HR Coordinator is responsible for providing administrative support to the Human Resources Department and function. The ...","Human Resources Coordinator (Bilingual - Spanish, Construction Support)",[126],["B","3523114221"],"Work at Audubon Companies","/jobs/3523114221-human-resources-coordinator-bilingual-spanish-construction-support","Human Resources Coordinator (Bilingual - Spanish, Construction Su...","Houston, TX, United States","/jobs?keyword=Audubon+Companies","/jobs?location=Houston%2C+TX%2C+United+States","/jobs?keyword=Human+Resources+Coordinator+%28Bilingual+-+Spanish%2C+Construction+Su...",{"_64":65,"_66":127,"_68":128,"_70":90,"_72":129},"Houston","Houston, TX, United States, 77246","77246",["D",1777381200000],"AP Emissions Technologies, LLC","AP Emissions Technologies, LLC is seeking a Human Resources Coordinator in Keystone, Nebraska, to support HR operations, manage recruitment, and serve as an HR resource for employees. The position requires strong communication skills and attention to detail, alongside proficiency in Microsoft Office and familiarity with HRIS systems. An Associate’s degree in a related field and 1-3 years of HR experience are necessary. Bilingual candidates (English/Spanish) are preferred.
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Every career with Hearst Television is like a story. How it develops, where it takes you, the milestones you reach along the way – you’ve got a lot to look forward to as your unique career story unfolds. Hearst Television, a subsidiary of Hearst, owns and operates local television and radio stations serving nearly three dozen U.S. cities, reaching 24 million U.S. television households. Through its partnership with nearly all major networks, Hearst Television distributes national content across more than 120 video channels, including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella, and more. Hearst Television is recognized as one of the industry's premier companies. It has been honored with numerous awards for distinguished journalism and industry innovation, including the Walter Cronkite Award for political journalism, the national Edward R. Murrow Award, the DuPont-Columbia Award, and the George Foster Peabody Award.

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