Office Assistant
Blueline Software Services, Butte, MT, United States
Office Assistant
We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our officeproviding administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.
If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you!
Administrative & Office Support
Answer and direct phone calls, emails, and walk-in inquiries professionally
Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents)
Prepare correspondence, notices, reports, and meeting materials
Schedule appointments, inspections, meetings, and vendor services
Enter and maintain accurate data in property management systems
Resident Relations
Serve as the first point of contact for tenants
Communicate maintenance requests with the maintenance team
Assist with move-ins, move-outs, and tenant communications
Distribute notices, keys, and other materials as needed
Leasing & Property Support
Assist with lease preparation, renewals, and documentation
Schedule and coordinate property showings
Track applications and support new tenant onboarding
Help ensure compliance with Fair Housing laws and company policies
Financial & Reporting Support
Assist with rent tracking, invoices, and receipt organization
Enter payments and expenses into accounting or property systems
Support monthly reports and basic reconciliation tasks
Maintain vendor and service-provider contact records
General Office Duties
Order office supplies and keep the office organized
Assist with special projects and seasonal needs
Handle confidential information with discretion
Perform additional administrative duties as assigned
Required Qualifications
High school diploma or equivalent
At least 1 year of administrative, office assistant, or customer service experience
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Preferred Skills & Experience
Property management experience
Fair Housing certification
Customer-focused, professional demeanor
Strong problem-solving and follow-up skills
Dependable, proactive, and team-oriented
Comfortable working with the public and managing deadlines
Work Environment
Office-based role with occasional tasks around the property
Standard business hours, with possible limited evening or weekend coverage
Primarily seated and computer-based work
Occasional lifting of office materials
Why Work with BlueLine?
Be part of a supportive property management team
Gain valuable experience in leasing, tenant relations, and office operations
Contribute to a welcoming, well-organized community environment
We are seeking a friendly, detail-oriented Office Assistant to support our Property Management team at Legion Oasis. This role is the heartbeat of our officeproviding administrative support, assisting tenants and vendors, and helping ensure smooth day-to-day operations.
If you enjoy staying organized, helping people, and being part of a collaborative team in a property management environment, this could be a great fit for you!
Administrative & Office Support
Answer and direct phone calls, emails, and walk-in inquiries professionally
Maintain organized digital and physical files (leases, tenant records, vendor contracts, compliance documents)
Prepare correspondence, notices, reports, and meeting materials
Schedule appointments, inspections, meetings, and vendor services
Enter and maintain accurate data in property management systems
Resident Relations
Serve as the first point of contact for tenants
Communicate maintenance requests with the maintenance team
Assist with move-ins, move-outs, and tenant communications
Distribute notices, keys, and other materials as needed
Leasing & Property Support
Assist with lease preparation, renewals, and documentation
Schedule and coordinate property showings
Track applications and support new tenant onboarding
Help ensure compliance with Fair Housing laws and company policies
Financial & Reporting Support
Assist with rent tracking, invoices, and receipt organization
Enter payments and expenses into accounting or property systems
Support monthly reports and basic reconciliation tasks
Maintain vendor and service-provider contact records
General Office Duties
Order office supplies and keep the office organized
Assist with special projects and seasonal needs
Handle confidential information with discretion
Perform additional administrative duties as assigned
Required Qualifications
High school diploma or equivalent
At least 1 year of administrative, office assistant, or customer service experience
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and prioritize in a fast-paced environment
Preferred Skills & Experience
Property management experience
Fair Housing certification
Customer-focused, professional demeanor
Strong problem-solving and follow-up skills
Dependable, proactive, and team-oriented
Comfortable working with the public and managing deadlines
Work Environment
Office-based role with occasional tasks around the property
Standard business hours, with possible limited evening or weekend coverage
Primarily seated and computer-based work
Occasional lifting of office materials
Why Work with BlueLine?
Be part of a supportive property management team
Gain valuable experience in leasing, tenant relations, and office operations
Contribute to a welcoming, well-organized community environment