Purchase Coordinator
Atlas Piping Products, Tacoma, WA, United States
Company Description
Atlas Piping Products is a leading provider of high-quality piping solutions, recognized for its commitment to excellence and customer satisfaction. Based in Tacoma, WA, Atlas Piping Products values a team-oriented culture and professional growth.
Role Description
Why This Role Exists
While quotes drive revenue, orders drive profit and reputation.
This role protects
Lead time communication
Drawing approvals
Customer confidence
Clean invoicing handoff
It reduces costly errors, missed follow-ups, and shipping issues.
Primary Objective
Ensure every confirmed Sales Order moves smoothly from PO receipt to delivery and invoicing.
Core Responsibilities
Review customer PO against Sales Order in Odoo.
Confirm price and cost.
Verify vendor dropship checkbox and purchase description.
Request missing vendor costs immediately.
Confirm Sales Order in Odoo.
Send PO acknowledgment to customer.
Review auto-generated vendor purchase orders.
Verify freight and shipping method.
Contact site details and attach necessary documents.
Send vendor PO via new email thread (“PO ####”). Ensure vendor confirms receipt.
Call vendor if no confirmation by next business day.
Determine if drawings required; issue PO for engineering if needed; send drawings to customer.
Track written approvals.
Release production only after approval.
Obtain vendor lead times and communicate to customer.
Follow up one week before expected completion.
Track pickup and delivery dates; notify customer proactively.
Ensure material transmittals received.
Coordinate with Operations Coordinator.
Validate dropship quantities in Odoo.
Manage backorders.
Notify accounting when order is complete.
Ideal Skill
Set extremely detail-oriented. Comfortable holding vendors account. Able strong follow-up discipline line clear written communication. Organized document management. Strong understanding of freight terms & logistics.
KPIs
Order accuracy rate
Vendor confirmation turnaround
On-time delivery %
Backorder management effectiveness
Clean invoicing handoff (minimal corrections)
Best Personality
Fit process-driven, assertive but professional, deadline-focused, calm under pressure.
Qualifications
ons Strong knowledge of Purchasing Processes, Purchasing, and Procure
mentExperience in creating, managing, and tracking Purchase Or
dersProficiency in Analytical Skills, problem-solving, and decision-ma
kingExcellent organizational and time-management abili
tiesProficiency in procurement software and Microsoft Office t
oolsStrong interpersonal and communication skills to collaborate with vendors and internal t
eams
#J-18808-Ljbffr
Atlas Piping Products is a leading provider of high-quality piping solutions, recognized for its commitment to excellence and customer satisfaction. Based in Tacoma, WA, Atlas Piping Products values a team-oriented culture and professional growth.
Role Description
Why This Role Exists
While quotes drive revenue, orders drive profit and reputation.
This role protects
Lead time communication
Drawing approvals
Customer confidence
Clean invoicing handoff
It reduces costly errors, missed follow-ups, and shipping issues.
Primary Objective
Ensure every confirmed Sales Order moves smoothly from PO receipt to delivery and invoicing.
Core Responsibilities
Review customer PO against Sales Order in Odoo.
Confirm price and cost.
Verify vendor dropship checkbox and purchase description.
Request missing vendor costs immediately.
Confirm Sales Order in Odoo.
Send PO acknowledgment to customer.
Review auto-generated vendor purchase orders.
Verify freight and shipping method.
Contact site details and attach necessary documents.
Send vendor PO via new email thread (“PO ####”). Ensure vendor confirms receipt.
Call vendor if no confirmation by next business day.
Determine if drawings required; issue PO for engineering if needed; send drawings to customer.
Track written approvals.
Release production only after approval.
Obtain vendor lead times and communicate to customer.
Follow up one week before expected completion.
Track pickup and delivery dates; notify customer proactively.
Ensure material transmittals received.
Coordinate with Operations Coordinator.
Validate dropship quantities in Odoo.
Manage backorders.
Notify accounting when order is complete.
Ideal Skill
Set extremely detail-oriented. Comfortable holding vendors account. Able strong follow-up discipline line clear written communication. Organized document management. Strong understanding of freight terms & logistics.
KPIs
Order accuracy rate
Vendor confirmation turnaround
On-time delivery %
Backorder management effectiveness
Clean invoicing handoff (minimal corrections)
Best Personality
Fit process-driven, assertive but professional, deadline-focused, calm under pressure.
Qualifications
ons Strong knowledge of Purchasing Processes, Purchasing, and Procure
mentExperience in creating, managing, and tracking Purchase Or
dersProficiency in Analytical Skills, problem-solving, and decision-ma
kingExcellent organizational and time-management abili
tiesProficiency in procurement software and Microsoft Office t
oolsStrong interpersonal and communication skills to collaborate with vendors and internal t
eams
#J-18808-Ljbffr