Administrative Coordinator I

The Texas A&M Institute for Neuroscience (TAMIN) is an interdisciplinary institute established in 2009 through a collaboration between Texas A&M University and the Texas A&M University Health Science Center. TAMIN brings together a faculty‐driven community of neuroscientists spanning 19 academic departments across eight colleges and schools, supporting research interests that range from basic and translational to clinical neuroscience. The Institute advances interdisciplinary collaboration, research, and scholarship and contributes to nationally recognized neuroscience research and training programs at Texas A&M University. TAMIN does not function as a traditional academic department but instead provides an organizational structure that supports cross unit collaboration and co‐mentorship while faculty remain embedded in their home units. The Institute supports neuroscience education and training through its Interdisciplinary Ph.D. Program, institute‐level seminars and symposia, and undergraduate neuroscience research and directed studies courses. To learn more, visit .* Employee must complete required FERPA and data privacy training as mandated by Texas A&M University and maintain compliance with student privacy requirements.* Staff member will need to be prepared to travel between TAMU Main Campus and TAMU-College of Medicine for seminars and other administrative duties as needed.* May require occasional evening or weekend availability to support events, seminars, or recruitment activities.* Bachelor’s degree or equivalent combination of education and experience.* 2 years of experience in office administration.* Knowledge of Texas A&M University policies and procedures; experience in a college or university setting.* Working knowledge of TAMU software such as Howdy, SSO, Workday, Compass, Canopy, AEFIS, GFS, and travel/purchasing platforms (e.g., AggieBuy/Emburse/Chrome River as applicable).* Experience with purchasing, travel coordination, ProCard reconciliation, and reimbursement processing.* Experience with Microsoft Office Suite; Adobe (Acrobat/Creative tools) preferred.* Experience supporting Zoom or other teleconference platforms.* Experience updating websites and web content (WordPress preferred).* Two years of Texas A&M University office administrative experience.* Customer service experience.* Strong interpersonal and communication skills, with the ability to independently plan, organize, and prioritize work responsibilities.* Knowledge of word processing, database, spreadsheet, and presentation software, with the ability to apply these tools independently to complete assigned duties.* Ability to manage and update web‐based platforms, including public websites and SharePoint faculty and student sites, to disseminate timely and accurate information.* Attention to detail and accuracy, with the ability to maintain high standards of work quality with minimal supervision.* Ability to multitask, work independently, exercise discretion and sound judgment, and resolve problems encountered in the performance of job duties.* Working knowledge of standard office procedures and protocols, with the ability to apply procedures consistently and independently.* Knowledge of and ability to handle student education records in compliance with FERPA, university privacy standards, and institutional data‐security requirements, including appropriate handling of information published or maintained on university websites.* Skill in performing basic mathematical calculations.* Skill in operating a personal computer and basic office equipment.* Ability to accurately enter data and file information.* Provides support to the Texas A&M Institute for Neuroscience Chair and Program Coordinator.* Develops announcements, presentations, and communication materials.* Maintains departmental financial accounts.* Maintains computers and checkout logs.* Maintains inventories such as space, furniture, computers, and related assets.* Maintains materials made available on the World Wide Web, including maintaining and regularly updating the TAMIN website, and updates TAMIN SharePoint faculty and student sites with announcements, program information, and relevant resources, ensuring all web‐based content complies with FERPA requirements and university privacy policies.* Maintains Institute listservs and contact databases.* Schedules and attends TAMIN business meetings and creates agendas and meeting minutes.* Analyzes requirements for reports, assessments, or initiatives.* Assists in the development and completion of annual reports and assessments submitted by the Institute.* Provides technical information regarding administrative procedures, services, or programs.* Collects and maintains updated records on participating faculty members, including faculty CVs, publications, contact information, membership data, administrative supplements, participation letters and external support documentation.* Under the supervision of the Program Coordinator, assists in coordinating and arranging meetings and special events such as recruiting and annual symposiums.* Arranges all aspects of the TAMIN weekly seminar, including announcements, RSVPs, food setup, attendance tracking, IT/Zoom support and other associated duties.* Troubleshoots day‐of event issues (room, catering, A/V, Zoom) and coordinates rapid resolution.* Handles course‐related communications and materials in a manner consistent with FERPA requirements, ensuring student information and enrollment data are accessed and shared only for legitimate educational purposes.* Serves as office manager and coordinates daily office support activities and administrative interactions.* Coordinates the maintenance of files, records, office supplies, and equipment.* Provides faculty support, prepare meeting materials, and written minutes. recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees.
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