HR & Benefits Assistant
Allen Matkins, Irvine, CA, United States
About the Role
The HR & Benefits Assistant provides day‑to‑day administrative and operational support across HR, benefits, and compliance‑related activities. This role is primarily execution‑focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. It also provides entry‑level recruiting support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.
Responsibilities
Provide recruiting support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
Assist with resume screening and conduct initial phone screens for entry‑level and high‑volume roles.
Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
Support administration for employee benefits enrollments and life event changes, such as medical, dental, vision, FSA, retirement, and ancillary benefits.
Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
Process retirement and wellness invoices.
Respond to benefits‑related questions, escalating complex or sensitive issues appropriately.
Assist with annual retirement plan audits and open enrollment.
Coordinate and support firm wellness initiatives and benefits‑related events.
Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
Assist with periodic audits of employee data and HR files.
Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
Assist with preparation and facilitation of the annual and midyear performance review process.
Assist with executing employee recognition events.
Support compliance‑related administrative requirements, including mandated training tracking, documentation, and record retention.
Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
Prepare employment‑related correspondence and memos as directed.
Perform other projects and duties as assigned, consistent with the scope and intent of the role.
Education and Experience
Bachelor's Degree in Human Resources or related field preferred. Two or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.
Qualifications
Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high‑pressure situations.
Demonstrated understanding of the urgency and fast‑paced nature of a law firm environment.
Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously.
Proven leadership and team‑building abilities in managing and developing staff.
Resourceful problem‑solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions.
Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results.
Ability to effectively market and position the firm to attract top talent.
Compensation
Base salary range for this full‑time role is $55,000.00–$70,000.00 per year. Actual salary will depend upon relevant experience, job‑related skills and qualifications, and work location. The pay range is subject to change at any time.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement
Allen Matkins is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
California Consumer Privacy Act Disclosure
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.
Qualified Applicants with Arrest or Conviction Records
Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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The HR & Benefits Assistant provides day‑to‑day administrative and operational support across HR, benefits, and compliance‑related activities. This role is primarily execution‑focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. It also provides entry‑level recruiting support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.
Responsibilities
Provide recruiting support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
Assist with resume screening and conduct initial phone screens for entry‑level and high‑volume roles.
Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
Support administration for employee benefits enrollments and life event changes, such as medical, dental, vision, FSA, retirement, and ancillary benefits.
Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
Process retirement and wellness invoices.
Respond to benefits‑related questions, escalating complex or sensitive issues appropriately.
Assist with annual retirement plan audits and open enrollment.
Coordinate and support firm wellness initiatives and benefits‑related events.
Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
Assist with periodic audits of employee data and HR files.
Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
Assist with preparation and facilitation of the annual and midyear performance review process.
Assist with executing employee recognition events.
Support compliance‑related administrative requirements, including mandated training tracking, documentation, and record retention.
Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
Prepare employment‑related correspondence and memos as directed.
Perform other projects and duties as assigned, consistent with the scope and intent of the role.
Education and Experience
Bachelor's Degree in Human Resources or related field preferred. Two or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.
Qualifications
Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high‑pressure situations.
Demonstrated understanding of the urgency and fast‑paced nature of a law firm environment.
Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously.
Proven leadership and team‑building abilities in managing and developing staff.
Resourceful problem‑solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions.
Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results.
Ability to effectively market and position the firm to attract top talent.
Compensation
Base salary range for this full‑time role is $55,000.00–$70,000.00 per year. Actual salary will depend upon relevant experience, job‑related skills and qualifications, and work location. The pay range is subject to change at any time.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement
Allen Matkins is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
California Consumer Privacy Act Disclosure
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.
Qualified Applicants with Arrest or Conviction Records
Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr