HR & Benefits Assistant
Jeffer Mangels Butler & Mitchell LLP, Irvine, CA, United States
HR & Benefits Assistant
The HR & Benefits Assistant provides day-to-day administrative and operational support across HR, benefits, and compliance-related activities. This role is primarily execution-focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. The role also provides entry-level recruiting and recruiting process support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.
Essential Duties and Responsibilities:
Recruiting & Onboarding Support
Provide recruiting process support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
Assist with resume screening and conduct initial phone screens for entry-level and high-volume roles.
Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
Benefits Administration & Support
Support administration for employee benefits enrollments and life event changes, including medical, dental, vision, FSA, retirement, and ancillary benefits.
Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
Process retirement and wellness invoices.
Provide employee support by responding to benefits-related questions and escalating complex or sensitive issues appropriately.
Assist with annual retirement plan audits and open enrollment.
Coordinate and support firm wellness initiatives and benefits-related events.
HRIS, Data Management & Reporting
Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
Assist with periodic audits of employee data and HR files.
Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
General HR Administrative Support
Assist with preparation and facilitation of the annual and midyear performance review process.
Assist with executing employee recognition events.
Support compliance-related administrative requirements, including mandated training tracking, documentation, and record retention.
Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
Prepare employment-related correspondence and memos as directed.
Perform other projects and duties as assigned, consistent with the scope and intent of the role.
Education and/or Experience: Bachelor's Degree in Human Resources or related field preferred. Two (2) or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.
Qualifications:
Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high-pressure situations
Demonstrated understanding of the urgency and fast-paced nature of a law firm environment
Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously
Proven leadership and team-building abilities in managing and developing staff
Resourceful problem-solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions
Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results
Ability to effectively market and position the firm to attract top talent
Compensation: Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $55,000.00- $70,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
The HR & Benefits Assistant provides day-to-day administrative and operational support across HR, benefits, and compliance-related activities. This role is primarily execution-focused, ensuring HR processes are completed accurately, timely, and in compliance with firm policies and regulatory requirements. The position serves as a shared resource supporting employee lifecycle administration, benefits operations, reporting, and HR process coordination. The role also provides entry-level recruiting and recruiting process support, including phone screens, interview scheduling, and coordination activities to support ongoing hiring needs. The position is currently a hybrid role.
Essential Duties and Responsibilities:
Recruiting & Onboarding Support
Provide recruiting process support, including scheduling candidate interviews, preparing offer and onboarding paperwork, posting approved job requisitions, and maintaining applicant tracking records.
Assist with resume screening and conduct initial phone screens for entry-level and high-volume roles.
Serve as a point of coverage during HR Specialist absence to ensure continuity of administrative recruiting tasks.
Complete onboarding tasks for new hires, including system setup, new hire paperwork administration, swag distribution, and coordination with internal stakeholders.
Benefits Administration & Support
Support administration for employee benefits enrollments and life event changes, including medical, dental, vision, FSA, retirement, and ancillary benefits.
Prepare and maintain benefits censuses for renewals, audits, carriers, and internal reporting.
Process retirement and wellness invoices.
Provide employee support by responding to benefits-related questions and escalating complex or sensitive issues appropriately.
Assist with annual retirement plan audits and open enrollment.
Coordinate and support firm wellness initiatives and benefits-related events.
HRIS, Data Management & Reporting
Provide HRIS (UKG) data entry and maintenance support, ensuring accuracy and data integrity.
Generate standard HR reports and dashboards on a scheduled or ad hoc basis.
Assist with periodic audits of employee data and HR files.
Maintain accurate electronic personnel files (PeopleDoc) and department files in compliance with firm and legal requirements.
General HR Administrative Support
Assist with preparation and facilitation of the annual and midyear performance review process.
Assist with executing employee recognition events.
Support compliance-related administrative requirements, including mandated training tracking, documentation, and record retention.
Provide general HR administrative and clerical support, including scheduling, correspondence, data compilation, and document preparation.
Prepare employment-related correspondence and memos as directed.
Perform other projects and duties as assigned, consistent with the scope and intent of the role.
Education and/or Experience: Bachelor's Degree in Human Resources or related field preferred. Two (2) or more years of Human Resources or Administration experience preferred. Prior legal industry experience is preferred.
Qualifications:
Strong interpersonal and leadership skills, with the ability to collaborate and communicate effectively across all levels of the organization, including in high-pressure situations
Demonstrated understanding of the urgency and fast-paced nature of a law firm environment
Excellent organizational and project management skills, with the ability to manage multiple priorities simultaneously
Proven leadership and team-building abilities in managing and developing staff
Resourceful problem-solver with the ability to analyze needs, evaluate alternatives, and propose and implement effective solutions
Strong business acumen, with the ability to communicate complex business issues to partners and relate them to outcomes and results
Ability to effectively market and position the firm to attract top talent
Compensation: Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $55,000.00- $70,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.