Executive Secretaries and Administrative Assistants
ECLARO, New York, NY, United States
Overview
Job summary:
ECLARO is recruiting for an Executive Secretaries and Administrative Assistants in the New York, NY area for one of our clients. The client is a leading provider of healthcare workforce software and solutions.
Responsibilities
Office Services and Facilities Management:
Collaborate with the Director of Facilities and Operations to ensure that the client's systems operate efficiently and effectively. Fulfill the role of Facilities Management Administrator as part of the Office Services and Facilities Management Units.
Space planning and operations:
Assist with space planning, liaison, and vendor/contractor management; assist with scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; collaborate with relevant internal and external partners on health and safety operations.
Operational coordination:
Coordinate office service operations including office moves, staff relocations, workspace assignments, workstation installations, and space utilization to ensure operational efficiency and continuity of services.
Facilities coordination:
Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics; communicate changes to staff and management.
Administrative support:
Provide administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
Ticketing system:
Assign and manage tasks within the ticketing system.
Preferred Qualifications
Experience in facilities operations, building services, space planning, or project management support.
Three years of prior facilities or building management experience, with demonstrated transferable administrative and operational skills.
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
Equal Opportunity Employer
ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
#J-18808-Ljbffr
Job summary:
ECLARO is recruiting for an Executive Secretaries and Administrative Assistants in the New York, NY area for one of our clients. The client is a leading provider of healthcare workforce software and solutions.
Responsibilities
Office Services and Facilities Management:
Collaborate with the Director of Facilities and Operations to ensure that the client's systems operate efficiently and effectively. Fulfill the role of Facilities Management Administrator as part of the Office Services and Facilities Management Units.
Space planning and operations:
Assist with space planning, liaison, and vendor/contractor management; assist with scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; collaborate with relevant internal and external partners on health and safety operations.
Operational coordination:
Coordinate office service operations including office moves, staff relocations, workspace assignments, workstation installations, and space utilization to ensure operational efficiency and continuity of services.
Facilities coordination:
Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics; communicate changes to staff and management.
Administrative support:
Provide administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
Ticketing system:
Assign and manage tasks within the ticketing system.
Preferred Qualifications
Experience in facilities operations, building services, space planning, or project management support.
Three years of prior facilities or building management experience, with demonstrated transferable administrative and operational skills.
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
Equal Opportunity Employer
ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
#J-18808-Ljbffr