Buyer Assistant - Purchasing
Mesa Public Schools, Arizona City, AZ, United States
Employment Type
Full-time (40 hours per week)
Base Hourly
$19.64
Class/Calendar
B21, 12 months
Benefits
Vacation
Sick leave
Holidays
Retirement matched through the Arizona State Retirement System
Health insurance
Life insurance
Performance Pay
Available annually
New Hire Experience
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary
To assist the buyer in purchasing process through preparation of bid documents; to process a variety of purchasing documents including requisitions, purchase orders, bids and board agenda recommendations.
Key Responsibilities
Review and adjust all requisitions in assigned area for accuracy, vendor, and price
Expedite receipt of goods and services
Apprise customers and/or vendors of order status
Work with buyer to research and write bid specifications
Prepare bid documents according to requirements of each bid, change formats as needed, ensure availability of funds and receipt of approval from requisitioners
Prepare awarded bid for purchase order with distribution lists, special instructions, bond requirements, etc
Mail bids according to vendor list and research new vendors
Attend bid openings, tabulate and prepare for Governing Board approval
Conduct site walk-through; perform vendor visits, communicate with sales representatives and District personnel at all levels
Regular and on-time attendance required
Adhere to District and State purchasing policies, legality and conformance with District standards
Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
Associate’s degree in business
Two years’ experience in business or purchasing
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Ability to work well with diverse groups of people; good verbal and written communication skills
Ability to organize, prioritize and meet deadlines with minimum supervision
Ability to author bid/quotation specifications and analyze results
Ability to research unfamiliar products and services
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Moderate proficiency in typing, with good accuracy; above average test battery; high math aptitude
Work Environment & Physical Requirements
Most work is done at a desk using a computer, phone, and office equipment
Regular interaction with purchasing managers, vendors, school staff, and administrators.
Deadlines and multiple purchase requests require strong organizational skills
May visit schools, warehouses, or vendors to inspect goods and ensure contract compliance
Majority of work involves sitting at a desk and working on a computer
Occasionally lifting boxes of supplies, office materials, or small equipment (typically under 25 lbs)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Full-time (40 hours per week)
Base Hourly
$19.64
Class/Calendar
B21, 12 months
Benefits
Vacation
Sick leave
Holidays
Retirement matched through the Arizona State Retirement System
Health insurance
Life insurance
Performance Pay
Available annually
New Hire Experience
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary
To assist the buyer in purchasing process through preparation of bid documents; to process a variety of purchasing documents including requisitions, purchase orders, bids and board agenda recommendations.
Key Responsibilities
Review and adjust all requisitions in assigned area for accuracy, vendor, and price
Expedite receipt of goods and services
Apprise customers and/or vendors of order status
Work with buyer to research and write bid specifications
Prepare bid documents according to requirements of each bid, change formats as needed, ensure availability of funds and receipt of approval from requisitioners
Prepare awarded bid for purchase order with distribution lists, special instructions, bond requirements, etc
Mail bids according to vendor list and research new vendors
Attend bid openings, tabulate and prepare for Governing Board approval
Conduct site walk-through; perform vendor visits, communicate with sales representatives and District personnel at all levels
Regular and on-time attendance required
Adhere to District and State purchasing policies, legality and conformance with District standards
Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
Associate’s degree in business
Two years’ experience in business or purchasing
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Ability to work well with diverse groups of people; good verbal and written communication skills
Ability to organize, prioritize and meet deadlines with minimum supervision
Ability to author bid/quotation specifications and analyze results
Ability to research unfamiliar products and services
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Moderate proficiency in typing, with good accuracy; above average test battery; high math aptitude
Work Environment & Physical Requirements
Most work is done at a desk using a computer, phone, and office equipment
Regular interaction with purchasing managers, vendors, school staff, and administrators.
Deadlines and multiple purchase requests require strong organizational skills
May visit schools, warehouses, or vendors to inspect goods and ensure contract compliance
Majority of work involves sitting at a desk and working on a computer
Occasionally lifting boxes of supplies, office materials, or small equipment (typically under 25 lbs)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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