Human Resources Assistant
Mesa Public Schools, Arizona City, AZ, United States
Employment Type
Full-time (40 hours per week)
Base Hourly
$19.64
Class/Calendar
B21, 12 months
Benefits
Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay
Available annually
New Hire Experience
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary
To process, verify and maintain documentation relating to personnel activities to ensure compliance with district policies and procedures, and state and federal regulations.
Key Responsibilities
Receive and process application materials for job applicants accurately and timely, and in compliance with administrative and legal requirements, in order to ensure district hiring procedures are executed efficiently
Review and maintain database records of job applicants in order to provide district administrators with complete and accurate applicant lists that meet job qualifications, Arizona Department of Education certification requirements, and Department of Public requirements
Communicate effectively with job applicants, district personnel and general public to provide information and assistance concerning employment, recruitment and/or other related requirements according to district policies and procedures
Organize and maintain electronic records, files and documents in order to provide accurate information to district administrators regarding job applicants
Prepare and distribute a wide variety of materials (i.e. correspondence, queries, reports, forms, etc.) to document activities, provide written reference and/or convey information
Regular and on-time attendance required
Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Preferred Qualifications
School district experience
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing, with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to operate standard office machines and equipment; clerical experience preferred
Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to effectively communicate (verbal and written) with district personnel at all levels and general public
Ability to maintain confidentiality
Work Environment & Physical Requirements
Most of the work is performed in a standard office environment within the school district’s central administrative office
May share space with other HR staff, payroll personnel, and administrative professionals
May occasionally visit schools to assist with recruitment events, onboarding, or personnel matters
Generally follows a standard 8-hour workday, Monday through Friday
Heavy use of computers, HR software systems (e.g., applicant tracking systems, payroll, benefits systems), email, and digital filing systems
Majority of the day is spent seated at a desk
Occasionally lifts light office supplies, files, or small boxes (typically less than 25 pounds)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Full-time (40 hours per week)
Base Hourly
$19.64
Class/Calendar
B21, 12 months
Benefits
Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay
Available annually
New Hire Experience
1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education
1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary
To process, verify and maintain documentation relating to personnel activities to ensure compliance with district policies and procedures, and state and federal regulations.
Key Responsibilities
Receive and process application materials for job applicants accurately and timely, and in compliance with administrative and legal requirements, in order to ensure district hiring procedures are executed efficiently
Review and maintain database records of job applicants in order to provide district administrators with complete and accurate applicant lists that meet job qualifications, Arizona Department of Education certification requirements, and Department of Public requirements
Communicate effectively with job applicants, district personnel and general public to provide information and assistance concerning employment, recruitment and/or other related requirements according to district policies and procedures
Organize and maintain electronic records, files and documents in order to provide accurate information to district administrators regarding job applicants
Prepare and distribute a wide variety of materials (i.e. correspondence, queries, reports, forms, etc.) to document activities, provide written reference and/or convey information
Regular and on-time attendance required
Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Preferred Qualifications
School district experience
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing, with good accuracy; above average test battery
Computer proficiency to include use of basic software applications (Word, Excel, etc)
Ability to operate standard office machines and equipment; clerical experience preferred
Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to effectively communicate (verbal and written) with district personnel at all levels and general public
Ability to maintain confidentiality
Work Environment & Physical Requirements
Most of the work is performed in a standard office environment within the school district’s central administrative office
May share space with other HR staff, payroll personnel, and administrative professionals
May occasionally visit schools to assist with recruitment events, onboarding, or personnel matters
Generally follows a standard 8-hour workday, Monday through Friday
Heavy use of computers, HR software systems (e.g., applicant tracking systems, payroll, benefits systems), email, and digital filing systems
Majority of the day is spent seated at a desk
Occasionally lifts light office supplies, files, or small boxes (typically less than 25 pounds)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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