Administrative Assistant(CT STATE THREE RIVERS CAMPUS)
Connecticut Department of Administrative Services, Norwich, CT, United States
Administrative Assistant – CT State Three Rivers Campus
Location: Norwich, CT | Salary: $63,777.00 – $82,530.00/year | Full-time, 40 hours per week | Work day: Monday – Friday, 8:30am – 4:30pm.
Position Highlights
Full-Time, 40 hours per week
Work Schedule: Monday - Friday
Work Shift: First Shift, 8:30am - 4:30pm
Office: Office of the Campus Dean of Operations
Location: 574 New London Turnpike, Norwich, CT 06360
Benefits
Visit our State Employee Benefits Overview page!
Extensive pension plan and supplemental retirement offerings
Generous paid time off, including 13 paid holidays per calendar year
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Purpose of Job Class (Nature of Work)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
Examples of Duties
TYPING:
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews reference materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
Knowledge, Skill and Ability
Considerable knowledge of office administration and management, department and/or unit policies and procedures, proper grammar, punctuation and spelling, business communications.
Knowledge of business math.
Considerable interpersonal skills; oral and written communication skills.
Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to manager).
Minimum Qualifications—General Experience
Four (4) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications—Special Experience
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Minimum Qualifications—Substitutions Allowed
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience using Banner
Experience working with Excel
Experience providing administrative support to a Director level or higher Administrator
Five (5) or more years of experience as a secretary or higher
Experience with document editing and proofreading
Experience with project management and deadline tracking
Experience supporting hiring, onboarding, and training of new employees
Experience compiling data and producing reports
Experience in maintaining web content and other public facing materials
Experience working in higher education
Affirmative Action/Equal Opportunity Employer
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Location: Norwich, CT | Salary: $63,777.00 – $82,530.00/year | Full-time, 40 hours per week | Work day: Monday – Friday, 8:30am – 4:30pm.
Position Highlights
Full-Time, 40 hours per week
Work Schedule: Monday - Friday
Work Shift: First Shift, 8:30am - 4:30pm
Office: Office of the Campus Dean of Operations
Location: 574 New London Turnpike, Norwich, CT 06360
Benefits
Visit our State Employee Benefits Overview page!
Extensive pension plan and supplemental retirement offerings
Generous paid time off, including 13 paid holidays per calendar year
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Purpose of Job Class (Nature of Work)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
Examples of Duties
TYPING:
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews reference materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
Knowledge, Skill and Ability
Considerable knowledge of office administration and management, department and/or unit policies and procedures, proper grammar, punctuation and spelling, business communications.
Knowledge of business math.
Considerable interpersonal skills; oral and written communication skills.
Ability to operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to manager).
Minimum Qualifications—General Experience
Four (4) years of experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications—Special Experience
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Minimum Qualifications—Substitutions Allowed
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications
Experience using Banner
Experience working with Excel
Experience providing administrative support to a Director level or higher Administrator
Five (5) or more years of experience as a secretary or higher
Experience with document editing and proofreading
Experience with project management and deadline tracking
Experience supporting hiring, onboarding, and training of new employees
Experience compiling data and producing reports
Experience in maintaining web content and other public facing materials
Experience working in higher education
Affirmative Action/Equal Opportunity Employer
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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