Deputy Clerk of Courts
Walworth County, WI, Elkhorn, WI, United States
Applications are being accepted from current County employees as well as members of the public.
Salary
$23.89 - $32.98 Hourly
Location
Elkhorn, WI
Job Type
Full-time
Job Number
2026-00048
Department
Clerk of Courts
Opening Date
04/17/2026
Closing Date
5/1/2026 11:59 PM Central
Position Summary
Deputy Clerk of Courts positions will be assigned a specific area of focus, such as Civil and Probate. Each position will be responsible for researching and interpreting Wisconsin State Statutes relevant to that focus. These roles involve creating and maintaining all Walworth County court files, exhibits, and court records.
Supervision
This position acts as a lead worker to the department’s Administrative Clerks.
Schedule
Days: Monday - Friday
Work Hours: 8:00 a.m. - 4:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.0
Essential Duties And Responsibilities
Comprehend all Wisconsin statutes that pertain to the assigned division, along with others that relate to the office/courts.
Be prepared to back up other divisions within the office and have working knowledge of the applicable Wisconsin statutes of those divisions.
Ensure the quality and accuracy of the court files by having specific knowledge of federal, state, and local statutes and rules and thereby be able to identify errors, discrepancies, and improperly filed documents and recognize documents missing or not recorded or scanned into the case file.
Statutory knowledge pertains to that of the assigned division, along with others that pertain to the office/courts so that coverage can be provided.
Access, enter, and retrieve data ensuring accuracy and validity of information on specialized Circuit Court Automation Project (CCAP).
Determine the correct case type and required filing fee for all new case filings.
Open new cases and assign to proper Court Official. Determine if the file needs to be routed to a Court Official for immediate review or if a future review date is needed.
Accurately enter the final disposition for all case types including financial assessments, criminal sentences, civil judgments or other conditions that may apply.
Ensure court records are available for the judges and provide the proper records to the Court upon request.
Identify and locate relevant case information, organize case files ensuring information is organized and easily accessible for the judge.
Review paperwork submitted for filing to ensure completeness and accuracy.
Process both paper documents and electronic documents, doing routine tasks such as data entry, organization, cross‑referencing, scanning, copying, and retrieval. Ensure proper security classifications are applied to each case type.
Determine proper routing of all documents through e‑filing.
Maintain all files to include exhibits. Follow office procedures for maintenance of files and exhibits including contraband, weapons, drugs, and currency. Store exhibits during and upon completion of trial and maintain accountability for the exhibits and files being used by their division.
Develop and maintain a high level of trust with the judges/commissioners: Ensure the smooth and adequate flow of information between the Judge and other Clerk of Courts staff.
Draft basic legal documents to be routed to the Judge for review and signature.
Process necessary paperwork for those cases in which a Request for Substitution of Judge or when a judge recuses.
Schedule all hearings for the court. Provide accurate calendar management including scheduling of court hearings, trials, conferences, legal appointments, and provide all necessary information for scheduling conferences.
Generate notices of hearings for upcoming hearings.
Ability to handle multi‑trial schedules, speedy demands for defendants incarcerated, and prioritize the schedules for the judges/commissioners.
Prepare the daily court calendar. Monitor all case files in assigned division; schedule for the appropriate handling and disposal of all cases in a timely manner.
Clerk all types of hearings: Take concise minutes as required by Section 59.40, Wis. Stats. Administer oath to interpreters, witnesses, jurors, and bailiffs.
Mark and maintain exhibits.
Ensure that all courtroom equipment, video, audio, monitors, and other items are working and ready for use.
Provide attorneys/parties with necessary paperwork during/following the court hearing. Identify hearings/trials that require higher security needs.
Communicate with Court Security to ensure coverage based on need/risk/type of hearing.
Jury Management: Monitor and manage cases scheduled for jury trials. Determine the panel size needed for trial and take into consideration special requirements necessary for high‑profile cases and lengthy trials. Make the necessary arrangements for jury meals. Work with management to arrange transportation or lodging as warranted by the trial.
Process and monitor cases involving out‑of‑county judges.
Schedule and clerk cases specifically assigned to out‑of‑county judges.
Transfer cases in which venue has changed.
Open and process new cases being transferred to Walworth County on a change of venue.
Receive and process appeals from Municipal Court to Circuit Court to the Circuit Court.
Prepare and process appeals on all case types within the division to Wisconsin Court of Appeals.
Track appeals for statistical purposes.
Process judgments as required by statutes.
Recognize bankruptcy pleadings and ensure timely processing of bankruptcy notices filed with the Court.
Receipt all payments and apply appropriately to existing assessments.
Ability to differentiate between DOC and COC assessments.
Track final billings from Court‑appointed Attorneys and Guardians ad litem.
Prepare Daily Deposits as assigned.
Close and balance cash drawers at the end of each business day.
Prepare month‑end in accordance with Wisconsin Statutes and County Procedures as assigned.
Understand and follow Wisconsin Statutes as they relate to review and release of confidential records. Handle confidential documents ensuring they remain secure pursuant to Wisconsin Statutes.
Maintain an orderly workflow according to priorities.
Customer service responsibilities to include responding to customer inquiries both in person and on the phone regarding court processes and managing court records. Interact with the public, in a tactful and courteous manner while providing quality customer service.
Establish and maintain effective, professional, positive, and respectful working relationships and communicate internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
Cross‑train on procedures used in other areas/divisions and serve as back‑up as assigned.
Qualifications
Education And/or Experience
High school diploma plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience. Proven experience in adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percent and to draw and interpret bar graphs. Proven experience in legal terminology.
Interactions & Communication
Provides specialized information and/or recommendations to others regarding an area of expertise.
Decision Making
Authority to make decisions within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department.
Thinking & Problem Solving
Challenges in this position tend to be diverse, but are typically covered by precedent or established practice.
Tools and Equipment Used
Calculator
Copy Machine
FAX Machine
Personal Computer/Printer
Telephone
Typewriter
Work Environment
Noise level is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands
Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Frequently required to stand and walk. Occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Applications will be reviewed by Walworth County Electronic Application, Education & Experience Review, Oral Department Interview, Reference Check, Background Check, Post‑Offer Physical Exam, and Drug Screen. Other job‑related tests may be required.
Employee Benefits Summary
H – Non‑Represented Hourly Employees. 100% wages for full‑time employees and 70% for part‑time. Paid overtime or compensatory time per FLSA. Accrued schedule and personal leave, holidays, sustained sick leave, and other customary benefits. Eligible for Health, Dental, Life, Vision, Short‑Term and Long‑Term Disability insurance on the first of the month after 30 days’ service. Dental coverage at 100% for full‑time and 50% for part‑time employees enrolled. Vision and retirement benefits subject to state law and county policy. Educational Assistance after six months of employment. Additional tax‑sheltered benefits: Deferred Compensation, Medical Spending Account, Dependent Care Plan, Health Savings Account. Workers Compensation covered for injury or illness. Direct deposit required. Employer Assistance Program for confidential matters. Bereavement leave and Jury Duty pay as described. Military leave up to two weeks. Leave of absence required in writing, 15 days prior except in emergencies. Leave policies subject to county headquarters approval and local regulations.
Employer: Walworth County
Address: P.O. Box 1001, 100 W. Walworth Street, Elkhorn, Wisconsin, 53121
Phone: 262‑741‑7950
Website: http://www.co.walworth.wi.us
#J-18808-Ljbffr
Salary
$23.89 - $32.98 Hourly
Location
Elkhorn, WI
Job Type
Full-time
Job Number
2026-00048
Department
Clerk of Courts
Opening Date
04/17/2026
Closing Date
5/1/2026 11:59 PM Central
Position Summary
Deputy Clerk of Courts positions will be assigned a specific area of focus, such as Civil and Probate. Each position will be responsible for researching and interpreting Wisconsin State Statutes relevant to that focus. These roles involve creating and maintaining all Walworth County court files, exhibits, and court records.
Supervision
This position acts as a lead worker to the department’s Administrative Clerks.
Schedule
Days: Monday - Friday
Work Hours: 8:00 a.m. - 4:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.0
Essential Duties And Responsibilities
Comprehend all Wisconsin statutes that pertain to the assigned division, along with others that relate to the office/courts.
Be prepared to back up other divisions within the office and have working knowledge of the applicable Wisconsin statutes of those divisions.
Ensure the quality and accuracy of the court files by having specific knowledge of federal, state, and local statutes and rules and thereby be able to identify errors, discrepancies, and improperly filed documents and recognize documents missing or not recorded or scanned into the case file.
Statutory knowledge pertains to that of the assigned division, along with others that pertain to the office/courts so that coverage can be provided.
Access, enter, and retrieve data ensuring accuracy and validity of information on specialized Circuit Court Automation Project (CCAP).
Determine the correct case type and required filing fee for all new case filings.
Open new cases and assign to proper Court Official. Determine if the file needs to be routed to a Court Official for immediate review or if a future review date is needed.
Accurately enter the final disposition for all case types including financial assessments, criminal sentences, civil judgments or other conditions that may apply.
Ensure court records are available for the judges and provide the proper records to the Court upon request.
Identify and locate relevant case information, organize case files ensuring information is organized and easily accessible for the judge.
Review paperwork submitted for filing to ensure completeness and accuracy.
Process both paper documents and electronic documents, doing routine tasks such as data entry, organization, cross‑referencing, scanning, copying, and retrieval. Ensure proper security classifications are applied to each case type.
Determine proper routing of all documents through e‑filing.
Maintain all files to include exhibits. Follow office procedures for maintenance of files and exhibits including contraband, weapons, drugs, and currency. Store exhibits during and upon completion of trial and maintain accountability for the exhibits and files being used by their division.
Develop and maintain a high level of trust with the judges/commissioners: Ensure the smooth and adequate flow of information between the Judge and other Clerk of Courts staff.
Draft basic legal documents to be routed to the Judge for review and signature.
Process necessary paperwork for those cases in which a Request for Substitution of Judge or when a judge recuses.
Schedule all hearings for the court. Provide accurate calendar management including scheduling of court hearings, trials, conferences, legal appointments, and provide all necessary information for scheduling conferences.
Generate notices of hearings for upcoming hearings.
Ability to handle multi‑trial schedules, speedy demands for defendants incarcerated, and prioritize the schedules for the judges/commissioners.
Prepare the daily court calendar. Monitor all case files in assigned division; schedule for the appropriate handling and disposal of all cases in a timely manner.
Clerk all types of hearings: Take concise minutes as required by Section 59.40, Wis. Stats. Administer oath to interpreters, witnesses, jurors, and bailiffs.
Mark and maintain exhibits.
Ensure that all courtroom equipment, video, audio, monitors, and other items are working and ready for use.
Provide attorneys/parties with necessary paperwork during/following the court hearing. Identify hearings/trials that require higher security needs.
Communicate with Court Security to ensure coverage based on need/risk/type of hearing.
Jury Management: Monitor and manage cases scheduled for jury trials. Determine the panel size needed for trial and take into consideration special requirements necessary for high‑profile cases and lengthy trials. Make the necessary arrangements for jury meals. Work with management to arrange transportation or lodging as warranted by the trial.
Process and monitor cases involving out‑of‑county judges.
Schedule and clerk cases specifically assigned to out‑of‑county judges.
Transfer cases in which venue has changed.
Open and process new cases being transferred to Walworth County on a change of venue.
Receive and process appeals from Municipal Court to Circuit Court to the Circuit Court.
Prepare and process appeals on all case types within the division to Wisconsin Court of Appeals.
Track appeals for statistical purposes.
Process judgments as required by statutes.
Recognize bankruptcy pleadings and ensure timely processing of bankruptcy notices filed with the Court.
Receipt all payments and apply appropriately to existing assessments.
Ability to differentiate between DOC and COC assessments.
Track final billings from Court‑appointed Attorneys and Guardians ad litem.
Prepare Daily Deposits as assigned.
Close and balance cash drawers at the end of each business day.
Prepare month‑end in accordance with Wisconsin Statutes and County Procedures as assigned.
Understand and follow Wisconsin Statutes as they relate to review and release of confidential records. Handle confidential documents ensuring they remain secure pursuant to Wisconsin Statutes.
Maintain an orderly workflow according to priorities.
Customer service responsibilities to include responding to customer inquiries both in person and on the phone regarding court processes and managing court records. Interact with the public, in a tactful and courteous manner while providing quality customer service.
Establish and maintain effective, professional, positive, and respectful working relationships and communicate internally, with other County Departments/Divisions, clients/customers, outside agencies, and the general public.
Cross‑train on procedures used in other areas/divisions and serve as back‑up as assigned.
Qualifications
Education And/or Experience
High school diploma plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience. Proven experience in adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percent and to draw and interpret bar graphs. Proven experience in legal terminology.
Interactions & Communication
Provides specialized information and/or recommendations to others regarding an area of expertise.
Decision Making
Authority to make decisions within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department.
Thinking & Problem Solving
Challenges in this position tend to be diverse, but are typically covered by precedent or established practice.
Tools and Equipment Used
Calculator
Copy Machine
FAX Machine
Personal Computer/Printer
Telephone
Typewriter
Work Environment
Noise level is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands
Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Frequently required to stand and walk. Occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Applications will be reviewed by Walworth County Electronic Application, Education & Experience Review, Oral Department Interview, Reference Check, Background Check, Post‑Offer Physical Exam, and Drug Screen. Other job‑related tests may be required.
Employee Benefits Summary
H – Non‑Represented Hourly Employees. 100% wages for full‑time employees and 70% for part‑time. Paid overtime or compensatory time per FLSA. Accrued schedule and personal leave, holidays, sustained sick leave, and other customary benefits. Eligible for Health, Dental, Life, Vision, Short‑Term and Long‑Term Disability insurance on the first of the month after 30 days’ service. Dental coverage at 100% for full‑time and 50% for part‑time employees enrolled. Vision and retirement benefits subject to state law and county policy. Educational Assistance after six months of employment. Additional tax‑sheltered benefits: Deferred Compensation, Medical Spending Account, Dependent Care Plan, Health Savings Account. Workers Compensation covered for injury or illness. Direct deposit required. Employer Assistance Program for confidential matters. Bereavement leave and Jury Duty pay as described. Military leave up to two weeks. Leave of absence required in writing, 15 days prior except in emergencies. Leave policies subject to county headquarters approval and local regulations.
Employer: Walworth County
Address: P.O. Box 1001, 100 W. Walworth Street, Elkhorn, Wisconsin, 53121
Phone: 262‑741‑7950
Website: http://www.co.walworth.wi.us
#J-18808-Ljbffr