Controlled Substances Coordinator
University of Georgia, Athens, GA, United States
Posting Details
Posting Number: S14622P
Working Title: Controlled Substances Coordinator
Department: VPR-Research Compliance Admin
About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Work Schedule: Monday through Friday, 8:00 am - 5:00 pm
Advertised Salary: $45,000- $50,000
Posting Date: 01/21/2026
Open until filled: Yes
Closing Date:
Proposed Starting Date: 03/01/2026
Location of Vacancy: Athens Area
EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title: EHS Technician III
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent and 5 years of related experience
Preferred Qualifications
The ability to obtain and maintain federal and state-controlled substances permits, registrations, or licenses, as pertinent, is required.
Position Summary
The Controlled Substances Coordinator will be responsible for assisting University of Georgia faculty with registration, licensing, and permitting for the research use of Controlled Substances as required by federal and state regulation. The Controlled Substances Coordinator will facilitate compliance of registered faculty with local, state and federal regulations and institutional policies governing the procurement, storage, handling, disposition, and documentation of controlled substances at the University of Georgia. This role involves assessing controlled substances inventories, reviewing related records and verifying compliance to prevent the misuse, diversion or mishandling of such substances. The role requires collaboration with and assisting UGA research compliance units and interaction with state and federal regulatory agencies.
Knowledge, Skills, Abilities and/or Competencies
Demonstrates current knowledge of and compliance with applicable laws and regulations that impact how controlled substances are managed, including but not limited to the Comprehensive Drug Abuse Prevention and Control Act of 1970 (aka The Controlled Substances Act).
Strong attention to detail and meticulous record keeping, especially involving the conduct of audits in healthcare, the pharmaceutical industry and/or the research settings.
Well-developed interpersonal skills, including the ability to effectively communicate with the research community, resolve conflicts, and efficiently manage time and projects.
Competency with technology, including PC skills and database use.
Ability to adapt and remain productive in response to ad hoc requests, scope changes, and a fluctuating work environment.
Project management abilities to develop and sustain the Controlled Substances Coordination program for research.
Physical Demands
Stand for extended periods of time.
Sit for administrative duties as necessary.
Driving as needed to perform job duties.
Participation in the Research Occupational Health and Safety Program.
Security and Compliance Questions
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes
Credit and Background Checks
Credit: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation: Offers of employment are contingent upon completion of a background investigation including criminal background check, confirmation of credentials and employment history, reference checks as they relate to the job requirements, and, if applicable, a satisfactory credit check. A pre-employment drug test may be required for high-risk positions. Visit the UGA Background Check website for details.
Duties/Responsibilities
Conduct routine and ad hoc assessments of controlled substances licensees who are managing distinct controlled substance uses across the university, to ensure their compliance with regulatory requirements and institutional policies.
Assessments will include the review and verification of inventory records, purchase orders, and usage logs for controlled substances.
Confirmation of appropriate storage conditions, security measures, and in-date inventories.
Identify discrepancies, investigate causes, and provide recommendations for corrective actions when controlled substances management noncompliance is identified.
Follow up to ensure that corrective actions are implemented.
Collaborate with various compliance teams to ensure the proper handling and reporting of controlled substances.
Provide expertise as requested to assist in the review and approval of relevant research protocols.
Stay updated on changes to local, state, and federal laws regarding controlled substances.
Coordinate with regulatory agencies and institutional oversight units to ensure effective communication and institutional compliance.
Create and develop an overarching educational outreach effort to both licensees and users to clarify and set the expectations for compliant controlled substances use and management.
Generate reports on assessment findings and provide recommendations for continuous quality improvement.
Assist with other administrative duties relevant to the controlled substances compliance program as needed.
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Posting Number: S14622P
Working Title: Controlled Substances Coordinator
Department: VPR-Research Compliance Admin
About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Work Schedule: Monday through Friday, 8:00 am - 5:00 pm
Advertised Salary: $45,000- $50,000
Posting Date: 01/21/2026
Open until filled: Yes
Closing Date:
Proposed Starting Date: 03/01/2026
Location of Vacancy: Athens Area
EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title: EHS Technician III
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications
High school diploma or equivalent and 5 years of related experience
Preferred Qualifications
The ability to obtain and maintain federal and state-controlled substances permits, registrations, or licenses, as pertinent, is required.
Position Summary
The Controlled Substances Coordinator will be responsible for assisting University of Georgia faculty with registration, licensing, and permitting for the research use of Controlled Substances as required by federal and state regulation. The Controlled Substances Coordinator will facilitate compliance of registered faculty with local, state and federal regulations and institutional policies governing the procurement, storage, handling, disposition, and documentation of controlled substances at the University of Georgia. This role involves assessing controlled substances inventories, reviewing related records and verifying compliance to prevent the misuse, diversion or mishandling of such substances. The role requires collaboration with and assisting UGA research compliance units and interaction with state and federal regulatory agencies.
Knowledge, Skills, Abilities and/or Competencies
Demonstrates current knowledge of and compliance with applicable laws and regulations that impact how controlled substances are managed, including but not limited to the Comprehensive Drug Abuse Prevention and Control Act of 1970 (aka The Controlled Substances Act).
Strong attention to detail and meticulous record keeping, especially involving the conduct of audits in healthcare, the pharmaceutical industry and/or the research settings.
Well-developed interpersonal skills, including the ability to effectively communicate with the research community, resolve conflicts, and efficiently manage time and projects.
Competency with technology, including PC skills and database use.
Ability to adapt and remain productive in response to ad hoc requests, scope changes, and a fluctuating work environment.
Project management abilities to develop and sustain the Controlled Substances Coordination program for research.
Physical Demands
Stand for extended periods of time.
Sit for administrative duties as necessary.
Driving as needed to perform job duties.
Participation in the Research Occupational Health and Safety Program.
Security and Compliance Questions
Is driving a responsibility of this position? Yes
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes
Credit and Background Checks
Credit: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation: Offers of employment are contingent upon completion of a background investigation including criminal background check, confirmation of credentials and employment history, reference checks as they relate to the job requirements, and, if applicable, a satisfactory credit check. A pre-employment drug test may be required for high-risk positions. Visit the UGA Background Check website for details.
Duties/Responsibilities
Conduct routine and ad hoc assessments of controlled substances licensees who are managing distinct controlled substance uses across the university, to ensure their compliance with regulatory requirements and institutional policies.
Assessments will include the review and verification of inventory records, purchase orders, and usage logs for controlled substances.
Confirmation of appropriate storage conditions, security measures, and in-date inventories.
Identify discrepancies, investigate causes, and provide recommendations for corrective actions when controlled substances management noncompliance is identified.
Follow up to ensure that corrective actions are implemented.
Collaborate with various compliance teams to ensure the proper handling and reporting of controlled substances.
Provide expertise as requested to assist in the review and approval of relevant research protocols.
Stay updated on changes to local, state, and federal laws regarding controlled substances.
Coordinate with regulatory agencies and institutional oversight units to ensure effective communication and institutional compliance.
Create and develop an overarching educational outreach effort to both licensees and users to clarify and set the expectations for compliant controlled substances use and management.
Generate reports on assessment findings and provide recommendations for continuous quality improvement.
Assist with other administrative duties relevant to the controlled substances compliance program as needed.
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