Paralegal-Governance
Milliman, Seattle, WA, United States
NOTE TO APPLICANTS
Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future.
Position Summary
The Legal Department within Milliman, Global Corporate Services (GCS) is seeking a highly organized, detail‑oriented Governance Paralegal to join our Legal Governance team. This role will provide comprehensive support to the Board of Directors, Board Committees, and corporate governance requirements across our global subsidiary portfolio. The ideal candidate will have experience in corporate governance, entity management, and board/committee administration within a global organization. The team is building out its entity management system, and the new team member will contribute to developing this tool. This is an opportunity to work on high‑impact governance matters in a dynamic, global organization.
Primary Duties & Responsibilities
Board of Directors and Committees
Prepare and distribute board and committee agendas, materials, and minutes, including drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
Coordinate meeting logistics, including scheduling, technology set‑up, and follow‑up actions.
Maintain board and committee calendars and annual work plans.
Support election, onboarding, and training processes for new board members.
Create and maintain electronic files and data to keep databases and spreadsheets accurate: including verifying, entering, updating, and compiling data.
Conduct research and respond to information requests.
Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.
Ensure board and committee operations comply with governance best practices and regulatory requirements.
Operational Support
Manage the Governance team inbox by responding to requests, coordinating timely follow‑up, and organizing emails for record‑keeping.
Respond to regulatory inquiries, audits, third‑party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs).
Coordinate physical and digital signatures with company officers and directors.
Coordinate mailing of sensitive documents.
Scan, upload, file, and organize documents; maintain the entity management database.
Support calendaring requests.
Support the build‑out of the entity management system, including data entry, configuration, and routine record reviews and audits.
Create and maintain electronic files, databases, checklists, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences).
Track invoices and expense reports in Concur.
Shareholder Lifecycle
Support shareholder record‑keeping and the development, implementation and completion of lifecycle processes, including data entry; drafting and editing documents; scanning, uploading, filing, and organizing records; coordinating nominations and elections; and partnering with Finance, HR, and other teams as needed.
Research and compile data to respond to information requests.
Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions.
Global Subsidiary Management – US, EMEA, APAC
Support annual general meetings and board meetings, including preparing notices, materials, and agendas.
Support regulatory requirements, including annual reports, director/officer changes, and other compliance filings.
Draft and review routine entity governance documents (e.g., consents, resolutions, minutes, powers of attorney, org charts, certifications of authority, and formation documents) and support officer/director onboarding and offboarding.
Coordinate with local counsel and service providers on subsidiary governance matters and statutory requirements.
Maintain and update compliance databases, including minute books.
Manage timelines and calendaring.
Perform other duties as assigned to support Governance team goals.
Skills & Qualifications Required
Bachelor’s Degree.
Minimum 4 years of experience working in a similar capacity, in a global organization, with strong knowledge of board administration.
Advanced level proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Acrobat Pro.
Exceptional attention to detail and accuracy.
Strong organizational skills with the ability to manage competing priorities while reliably meeting deadlines.
Resourceful, tech‑forward, and adaptable with assignments in an evolving environment.
Excellent written and verbal communication skills.
Previous experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information.
Experience managing small‑to‑mid‑size projects.
Skills & Qualifications Preferred
Paralegal certificate.
Experience with subsidiary data management.
Experience with entity management software.
LOCATION
This is a hybrid role out of Milliman, Seattle Office. The expected application deadline for this job is May 20th, 2026.
Compensation
The overall range for this role is $68,080 - $109,020. A combination of factors will be considered, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, etc. This is a full‑time, non‑exempt overtime eligible role; overtime eligible after 40 hours of work.
Benefits
Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners
Employee Assistance Program (EAP) – Confidential support for personal and work‑related challenges
401(k) Plan – Includes a company matching program and profit‑sharing contributions.
Discretionary Bonus Program – Recognizing employee contributions
Flexible Spending Accounts (FSA) – Pre‑tax savings for dependent care, transportation, and eligible medical expenses
Paid Time Off (PTO) – Begins accruing on the first day of work. Full‑time employees accrue 15 days per year, and employees working less than full‑time accrue PTO on a prorated basis
Holidays – A minimum of 10 paid holidays per year
Family Building Benefits – Includes adoption and fertility assistance
Paid Parental Leave – Up to 12 weeks of paid leave for employees who meet eligibility criteria
Life Insurance & AD&D – 100% of premiums covered by Milliman
Short‑Term and Long‑Term Disability – Fully paid by Milliman
Equal Opportunity
All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr
Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future.
Position Summary
The Legal Department within Milliman, Global Corporate Services (GCS) is seeking a highly organized, detail‑oriented Governance Paralegal to join our Legal Governance team. This role will provide comprehensive support to the Board of Directors, Board Committees, and corporate governance requirements across our global subsidiary portfolio. The ideal candidate will have experience in corporate governance, entity management, and board/committee administration within a global organization. The team is building out its entity management system, and the new team member will contribute to developing this tool. This is an opportunity to work on high‑impact governance matters in a dynamic, global organization.
Primary Duties & Responsibilities
Board of Directors and Committees
Prepare and distribute board and committee agendas, materials, and minutes, including drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
Coordinate meeting logistics, including scheduling, technology set‑up, and follow‑up actions.
Maintain board and committee calendars and annual work plans.
Support election, onboarding, and training processes for new board members.
Create and maintain electronic files and data to keep databases and spreadsheets accurate: including verifying, entering, updating, and compiling data.
Conduct research and respond to information requests.
Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.
Ensure board and committee operations comply with governance best practices and regulatory requirements.
Operational Support
Manage the Governance team inbox by responding to requests, coordinating timely follow‑up, and organizing emails for record‑keeping.
Respond to regulatory inquiries, audits, third‑party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs).
Coordinate physical and digital signatures with company officers and directors.
Coordinate mailing of sensitive documents.
Scan, upload, file, and organize documents; maintain the entity management database.
Support calendaring requests.
Support the build‑out of the entity management system, including data entry, configuration, and routine record reviews and audits.
Create and maintain electronic files, databases, checklists, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences).
Track invoices and expense reports in Concur.
Shareholder Lifecycle
Support shareholder record‑keeping and the development, implementation and completion of lifecycle processes, including data entry; drafting and editing documents; scanning, uploading, filing, and organizing records; coordinating nominations and elections; and partnering with Finance, HR, and other teams as needed.
Research and compile data to respond to information requests.
Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions.
Global Subsidiary Management – US, EMEA, APAC
Support annual general meetings and board meetings, including preparing notices, materials, and agendas.
Support regulatory requirements, including annual reports, director/officer changes, and other compliance filings.
Draft and review routine entity governance documents (e.g., consents, resolutions, minutes, powers of attorney, org charts, certifications of authority, and formation documents) and support officer/director onboarding and offboarding.
Coordinate with local counsel and service providers on subsidiary governance matters and statutory requirements.
Maintain and update compliance databases, including minute books.
Manage timelines and calendaring.
Perform other duties as assigned to support Governance team goals.
Skills & Qualifications Required
Bachelor’s Degree.
Minimum 4 years of experience working in a similar capacity, in a global organization, with strong knowledge of board administration.
Advanced level proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Acrobat Pro.
Exceptional attention to detail and accuracy.
Strong organizational skills with the ability to manage competing priorities while reliably meeting deadlines.
Resourceful, tech‑forward, and adaptable with assignments in an evolving environment.
Excellent written and verbal communication skills.
Previous experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information.
Experience managing small‑to‑mid‑size projects.
Skills & Qualifications Preferred
Paralegal certificate.
Experience with subsidiary data management.
Experience with entity management software.
LOCATION
This is a hybrid role out of Milliman, Seattle Office. The expected application deadline for this job is May 20th, 2026.
Compensation
The overall range for this role is $68,080 - $109,020. A combination of factors will be considered, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, etc. This is a full‑time, non‑exempt overtime eligible role; overtime eligible after 40 hours of work.
Benefits
Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners
Employee Assistance Program (EAP) – Confidential support for personal and work‑related challenges
401(k) Plan – Includes a company matching program and profit‑sharing contributions.
Discretionary Bonus Program – Recognizing employee contributions
Flexible Spending Accounts (FSA) – Pre‑tax savings for dependent care, transportation, and eligible medical expenses
Paid Time Off (PTO) – Begins accruing on the first day of work. Full‑time employees accrue 15 days per year, and employees working less than full‑time accrue PTO on a prorated basis
Holidays – A minimum of 10 paid holidays per year
Family Building Benefits – Includes adoption and fertility assistance
Paid Parental Leave – Up to 12 weeks of paid leave for employees who meet eligibility criteria
Life Insurance & AD&D – 100% of premiums covered by Milliman
Short‑Term and Long‑Term Disability – Fully paid by Milliman
Equal Opportunity
All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr