Accounts Payable Specialist
Aston Carter, Pompano Beach, FL, United States
The Accounts Payable Specialist manages the full cycle of accounts payable, from receiving and verifying invoices through processing payments and maintaining accurate vendor records. This role ensures timely and accurate invoice processing, supports month‑end close activities, and upholds strong internal controls and documentation standards in a high‑volume environment.
Responsibilities
Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding expenses, entering payables, and processing payments.
Manage full cycle accounts payable by entering invoices into the system, processing payments, cutting checks, and maintaining complete and accurate vendor records.
Review all invoices to verify appropriate documentation, approvals, and accuracy prior to payment.
Perform three‑way matching of vendor invoices, purchase orders, and receipts or receiving documents to confirm all information is correct before processing payment.
Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
Process check requests in accordance with internal policies and procedures.
Audit and process credit card bills, ensuring accuracy and proper coding.
Match invoices to checks, obtain all required signatures, and distribute checks in a timely and secure manner.
Maintain and update 1099 vendor information and support vendor tax form compliance.
Respond promptly and professionally to vendor inquiries and provide issue resolution as needed.
Reconcile vendor statements, research discrepancies, and correct variances in a timely manner.
Assist with month‑end closing activities, including preparing journal entries and reconciliations related to accounts payable.
Maintain files and documentation thoroughly, accurately, and in accordance with company policy and accepted accounting practices.
Support a high‑volume accounts payable function, processing approximately 750–1,000 invoices per week.
Essential Skills
Experience performing full cycle accounts payable, including invoice entry, payment processing, and vendor record maintenance.
Hands‑on experience with invoice processing, including three‑way matching of invoices, purchase orders, and receipts.
Proven ability to work in a high‑volume accounts payable environment, ideally processing 500+ invoices per week.
Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
Ability to review invoices for accuracy and appropriate approvals prior to payment.
Experience reconciling vendor statements and resolving discrepancies.
Capability to assist with month‑end close activities, including journal entries and reconciliations related to accounts payable.
Strong attention to detail and accuracy in coding, documentation, and record‑keeping.
Effective communication skills for interacting with vendors and internal stakeholders.
Ability to prioritize workload based on payment terms and cash discount opportunities.
Additional Skills & Qualifications
Associate degree or comparable college credit with 2+ years of related experience, or equivalent hands‑on experience in accounts payable.
Experience using SAP or another large ERP system for accounts payable processing (preferred).
Back ground in logistics environments, which may be considered favorably in place of specific SAP experience.
Familiarity with 1099 vendor maintenance and support for vendor tax form compliance.
Experience auditing and processing corporate credit card bills.
Strong organizational skills and ability to maintain thorough and accurate documentation in line with accepted accounting practices.
Work Environment
This position operates within a professional accounting environment and reports to the Accounts Payable Manager. The role supports a growing organization that is a leader in its industry and handles a high volume of accounts payable activity, processing approximately 750–1,000 invoices per week. Work is primarily computer‑based, utilizing Microsoft Word, Excel, and a large ERP system such as SAP. The environment emphasizes accuracy, timeliness, and adherence to company policies and accepted accounting practices, with regular collaboration across finance and operations teams.
Job Type & Location
This is a Contract to Hire position based out of Deerfield Beach, FL.
Pay And Benefits
The pay range for this position is $23.00 - $23.00/hr.
Requirements
Benefits are subject to change and may be subject to specific elections, plan, or program terms. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Deerfield Beach, FL.
Application Deadline
This position is anticipated to close on May 6, 2026.
Equal Employment Opportunity Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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Responsibilities
Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding expenses, entering payables, and processing payments.
Manage full cycle accounts payable by entering invoices into the system, processing payments, cutting checks, and maintaining complete and accurate vendor records.
Review all invoices to verify appropriate documentation, approvals, and accuracy prior to payment.
Perform three‑way matching of vendor invoices, purchase orders, and receipts or receiving documents to confirm all information is correct before processing payment.
Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
Process check requests in accordance with internal policies and procedures.
Audit and process credit card bills, ensuring accuracy and proper coding.
Match invoices to checks, obtain all required signatures, and distribute checks in a timely and secure manner.
Maintain and update 1099 vendor information and support vendor tax form compliance.
Respond promptly and professionally to vendor inquiries and provide issue resolution as needed.
Reconcile vendor statements, research discrepancies, and correct variances in a timely manner.
Assist with month‑end closing activities, including preparing journal entries and reconciliations related to accounts payable.
Maintain files and documentation thoroughly, accurately, and in accordance with company policy and accepted accounting practices.
Support a high‑volume accounts payable function, processing approximately 750–1,000 invoices per week.
Essential Skills
Experience performing full cycle accounts payable, including invoice entry, payment processing, and vendor record maintenance.
Hands‑on experience with invoice processing, including three‑way matching of invoices, purchase orders, and receipts.
Proven ability to work in a high‑volume accounts payable environment, ideally processing 500+ invoices per week.
Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
Ability to review invoices for accuracy and appropriate approvals prior to payment.
Experience reconciling vendor statements and resolving discrepancies.
Capability to assist with month‑end close activities, including journal entries and reconciliations related to accounts payable.
Strong attention to detail and accuracy in coding, documentation, and record‑keeping.
Effective communication skills for interacting with vendors and internal stakeholders.
Ability to prioritize workload based on payment terms and cash discount opportunities.
Additional Skills & Qualifications
Associate degree or comparable college credit with 2+ years of related experience, or equivalent hands‑on experience in accounts payable.
Experience using SAP or another large ERP system for accounts payable processing (preferred).
Back ground in logistics environments, which may be considered favorably in place of specific SAP experience.
Familiarity with 1099 vendor maintenance and support for vendor tax form compliance.
Experience auditing and processing corporate credit card bills.
Strong organizational skills and ability to maintain thorough and accurate documentation in line with accepted accounting practices.
Work Environment
This position operates within a professional accounting environment and reports to the Accounts Payable Manager. The role supports a growing organization that is a leader in its industry and handles a high volume of accounts payable activity, processing approximately 750–1,000 invoices per week. Work is primarily computer‑based, utilizing Microsoft Word, Excel, and a large ERP system such as SAP. The environment emphasizes accuracy, timeliness, and adherence to company policies and accepted accounting practices, with regular collaboration across finance and operations teams.
Job Type & Location
This is a Contract to Hire position based out of Deerfield Beach, FL.
Pay And Benefits
The pay range for this position is $23.00 - $23.00/hr.
Requirements
Benefits are subject to change and may be subject to specific elections, plan, or program terms. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Deerfield Beach, FL.
Application Deadline
This position is anticipated to close on May 6, 2026.
Equal Employment Opportunity Statement
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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