Administrative Assistant II
University of Wisconsin Colleges, La Crosse, WI, United States
* Ability to sit for extended periods of time* Ability to lift 20 lbs* Maintain and organize front office/lobby areas* Ensure all documents, credit card reader, cash drawer, and computers are secured nightly, and that PCI compliance and cash handling policies are followed* Maintain and secure confidential records* Develop and maintain knowledge of general features and operating tasks of computers, printers, and portable devices* Maintain an inventory of office equipment and supplies.
Monitor supply levels and order supplies as needed* Review and recommend standard operating procedures for operational support and efficiency* Support University Police and Dispatch as requested* Work collaboratively with Parking Services staff to provide excellent customer experience* High School diploma or equivalent* Demonstrated ability to communicate clearly, respectfully, and effectively in face to face, oral, written, and electronic forms* Demonstrated experience in the use of software including Microsoft Office, email, and electronic calendars* Ability to deal with difficult customers in high pressure situations* Ability to work in a dynamic and team centric environment* Strong organizational and time management skills* Strong attention to detail* Ability to work independently, as well as function effectively in a team and with diverse groups* Ability to exercise independent judgement in complex and new situations* Ability to use discretion and good judgement regarding confidential information* Ability to multi-task and manage multiple concurrent projects while meeting strict deadlines* Knowledge of office practices and equipment* Three years of office or administrative work experience* Work experience providing excellent customer service* Work experience in higher education setting* Knowledge or experience with T2Flex by T2 Systems, Passport Parking mobile app, Genetec Security Center, and Offstreet**Application deadlines**
**TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
**Confidentiality of Applicant Materials**
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
**CBC & Reference Check Policy**
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
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Monitor supply levels and order supplies as needed* Review and recommend standard operating procedures for operational support and efficiency* Support University Police and Dispatch as requested* Work collaboratively with Parking Services staff to provide excellent customer experience* High School diploma or equivalent* Demonstrated ability to communicate clearly, respectfully, and effectively in face to face, oral, written, and electronic forms* Demonstrated experience in the use of software including Microsoft Office, email, and electronic calendars* Ability to deal with difficult customers in high pressure situations* Ability to work in a dynamic and team centric environment* Strong organizational and time management skills* Strong attention to detail* Ability to work independently, as well as function effectively in a team and with diverse groups* Ability to exercise independent judgement in complex and new situations* Ability to use discretion and good judgement regarding confidential information* Ability to multi-task and manage multiple concurrent projects while meeting strict deadlines* Knowledge of office practices and equipment* Three years of office or administrative work experience* Work experience providing excellent customer service* Work experience in higher education setting* Knowledge or experience with T2Flex by T2 Systems, Passport Parking mobile app, Genetec Security Center, and Offstreet**Application deadlines**
**TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’.** Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
**Confidentiality of Applicant Materials**
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
**CBC & Reference Check Policy**
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
#J-18808-Ljbffr