Backup Admin Coordinator
Albertsons Companies, Alexandria, LA, United States
Overview
The Back‑Up Admin Coordinator supports store administrative operations by providing coverage and assistance with accounting, reporting, payroll support, and office procedures. This role ensures continuity of administrative functions and compliance with company policies in the absence of the primary Admin Coordinator.
Responsibilities
Provide back‑up coverage for daily store administrative and office functions
Assist with cash office processes, including balancing, reconciliation, and reporting
Support payroll preparation, timekeeping validation, and associate data entry
Maintain accurate records, files, and required documentation
Assist with invoices, journal entries, and routine accounting tasks as assigned
Support ordering and tracking of office supplies and administrative materials
Administrative & Compliance Support
Ensure compliance with company policies, audit standards, and financial controls
Assist with weekly, period, and month‑end administrative processes
Support internal audits and respond to documentation requests
Maintain confidentiality of sensitive associate and business information
Communication & Support
Serve as a support resource for store leadership and department managers
Communicate administrative updates, issues, or discrepancies promptly
Coordinate with district or shared services teams as needed
Qualifications
Previous administrative, accounting, or office experience preferred
Familiarity with retail or grocery operations a plus
Strong organization, attention to detail, and time‑management skills
Basic proficiency in office systems and computer applications
Ability to work flexible schedules, including coverage days and deadlines
Working Conditions
Office and retail environment
Role requires accuracy, confidentiality, and the ability to meet deadlines
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The Back‑Up Admin Coordinator supports store administrative operations by providing coverage and assistance with accounting, reporting, payroll support, and office procedures. This role ensures continuity of administrative functions and compliance with company policies in the absence of the primary Admin Coordinator.
Responsibilities
Provide back‑up coverage for daily store administrative and office functions
Assist with cash office processes, including balancing, reconciliation, and reporting
Support payroll preparation, timekeeping validation, and associate data entry
Maintain accurate records, files, and required documentation
Assist with invoices, journal entries, and routine accounting tasks as assigned
Support ordering and tracking of office supplies and administrative materials
Administrative & Compliance Support
Ensure compliance with company policies, audit standards, and financial controls
Assist with weekly, period, and month‑end administrative processes
Support internal audits and respond to documentation requests
Maintain confidentiality of sensitive associate and business information
Communication & Support
Serve as a support resource for store leadership and department managers
Communicate administrative updates, issues, or discrepancies promptly
Coordinate with district or shared services teams as needed
Qualifications
Previous administrative, accounting, or office experience preferred
Familiarity with retail or grocery operations a plus
Strong organization, attention to detail, and time‑management skills
Basic proficiency in office systems and computer applications
Ability to work flexible schedules, including coverage days and deadlines
Working Conditions
Office and retail environment
Role requires accuracy, confidentiality, and the ability to meet deadlines
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