Country View Elementary - Office Aide (28707)
Young World Physical Education, West Haven, UT, United States
Country View Elementary - Office Aide (28707)
Weber School District Country View Elementary - West Haven, Utah. This job is also posted in Weber School District Jobs.
Job Details
Job ID:
5668467
Application Deadline:
Posted until filled
Posted:
Apr 24, 2026 6:00 AM (UTC)
Starting Date:
Aug 20, 2026
Job Description
This position is for 8.00 hours per day, 180 days (9 months) per year and is compensated according to Lane 4(B) of the Administrative Assistants Salary Schedule. This position is eligible for benefits and retirement.
INTERESTED CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT: ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)
Applicants shall apply at wsd.schoolspring.com. Applications will be reviewed before interviews are scheduled.
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.
Job Summary and Overview
The Office Aide provides administrative, clerical, and customer-service support to ensure the efficient operation of the high school’s main office. This position assists staff, students, parents, and community members while maintaining professionalism, confidentiality, and a student-centered focus. The Office Aide performs routine office tasks, supports attendance and record-keeping functions, and contributes to a positive and welcoming school environment.
Essential Duties & Responsibilities
Front Office & Customer Service
Serve as the first point of contact:
Warmly greet and assist students, parents, staff, and visitors, ensuring a positive and professional atmosphere.
Manage communications:
Answer and route multi-line phone calls, respond to general email inquiries, and direct individuals to the appropriate personnel.
Oversee visitor management:
Process visitors through the school’s security/check-in system, verify identification, and issue visitor badges to maintain campus safety.
Distribute information:
Manage the distribution of daily passes, forms, memos, mail, and other vital school communications.
Administrative & Clerical Support
Perform clerical duties:
Execute general office tasks including filing, copying, scanning, laminating, document preparation, and accurate data entry.
Manage materials and inventory:
Assist with tracking, ordering, organizing, and distributing office and classroom supplies.
Support substitute teachers:
Coordinate daily substitute check-in, provide them with necessary keys/materials, and direct them to their assigned classrooms.
Assist with scheduling:
Support school administration and staff by maintaining office calendars, scheduling appointments, and organizing meetings.
Student & Staff Support
Process attendance:
Assist with daily student attendance workflows, including processing late arrivals (tardy slips), early check-outs, and basic attendance reporting.
Provide office supervision:
Safely monitor students who are waiting in the main office area, health room, or hallways (e.g., students waiting for pickup, experiencing minor disciplinary issues, or waiting for administration).
Assist with basic student needs:
Provide basic health room support (e.g., distributing ice packs or band-aids, contacting parents for sick children) when the school nurse is unavailable.
Compliance & Safety
Maintain strict confidentiality:
Safeguard sensitive student records, health information, and staff data in strict compliance with FERPA and district policies.
Support emergency protocols:
Assist staff and administration during school safety drills (e.g., fire, lockdown) and emergency situations as directed.
General Support:
Perform other duties as assigned by the Principal or Office Manager to support the smooth and safe operation of the school.
Attendance is an Essential Function of this Position
Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.
Other Duties
Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.
Skills, Knowledge & Abilities (SKAs)
Knowledge
Basic office practices, procedures, and equipment.
School operations, policies, and communication protocols (training provided as needed).
Alphabetical and numerical filing systems.
FERPA guidelines and standards for maintaining confidentiality.
Skills
Proficient use of computers, including email, word processing, and data-entry applications.
Strong customer-service and interpersonal communication skills.
Accurate typing, proofreading, and document handling.
Time management and ability to work in a fast-paced environment.
Abilities
Work effectively with students, parents, staff, and the general public.
Maintain confidentiality and handle sensitive information with discretion.
Follow written and verbal instructions with attention to detail.
Prioritize multiple tasks and adapt to changing needs throughout the school day.
Remain calm and professional during busy or stressful situations.
Qualifications
High school diploma or GED required.
Previous office or customer-service experience preferred, especially in a school or public-service setting.
Ability to pass required background checks and district onboarding requirements.
Bilingual skills preferred but not required.
Physical Requirements
The following physical demands are representative of those that must be met to successfully perform the essential functions of this job:
Ability to sit or stand for extended periods (up to a full workday).
Ability to lift, carry, or move items up to 25 pounds (e.g., boxes of supplies, paper).
Frequent reaching, bending, stooping, or crouching to retrieve or file documents.
Ability to operate office equipment such as a computer, phone, copier, and printer.
Visual acuity to read printed materials and computer screens.
Ability to communicate clearly in person, by phone, and in writing.
Working Conditions
School office environment with frequent interruptions and high student/public interaction.
Fast-paced setting, especially during arrival, lunchtime, and dismissal periods.
Exposure to typical noise levels associated with a school environment.
May occasionally supervise students in common areas.
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Position Type:
Full-Time
Job Requirements
Citizenship, residency or work visa required
Contact Information
Country View Elementary
Phone: (801) 452-4400
Map
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
#J-18808-Ljbffr
Weber School District Country View Elementary - West Haven, Utah. This job is also posted in Weber School District Jobs.
Job Details
Job ID:
5668467
Application Deadline:
Posted until filled
Posted:
Apr 24, 2026 6:00 AM (UTC)
Starting Date:
Aug 20, 2026
Job Description
This position is for 8.00 hours per day, 180 days (9 months) per year and is compensated according to Lane 4(B) of the Administrative Assistants Salary Schedule. This position is eligible for benefits and retirement.
INTERESTED CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT: ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)
Applicants shall apply at wsd.schoolspring.com. Applications will be reviewed before interviews are scheduled.
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.
Job Summary and Overview
The Office Aide provides administrative, clerical, and customer-service support to ensure the efficient operation of the high school’s main office. This position assists staff, students, parents, and community members while maintaining professionalism, confidentiality, and a student-centered focus. The Office Aide performs routine office tasks, supports attendance and record-keeping functions, and contributes to a positive and welcoming school environment.
Essential Duties & Responsibilities
Front Office & Customer Service
Serve as the first point of contact:
Warmly greet and assist students, parents, staff, and visitors, ensuring a positive and professional atmosphere.
Manage communications:
Answer and route multi-line phone calls, respond to general email inquiries, and direct individuals to the appropriate personnel.
Oversee visitor management:
Process visitors through the school’s security/check-in system, verify identification, and issue visitor badges to maintain campus safety.
Distribute information:
Manage the distribution of daily passes, forms, memos, mail, and other vital school communications.
Administrative & Clerical Support
Perform clerical duties:
Execute general office tasks including filing, copying, scanning, laminating, document preparation, and accurate data entry.
Manage materials and inventory:
Assist with tracking, ordering, organizing, and distributing office and classroom supplies.
Support substitute teachers:
Coordinate daily substitute check-in, provide them with necessary keys/materials, and direct them to their assigned classrooms.
Assist with scheduling:
Support school administration and staff by maintaining office calendars, scheduling appointments, and organizing meetings.
Student & Staff Support
Process attendance:
Assist with daily student attendance workflows, including processing late arrivals (tardy slips), early check-outs, and basic attendance reporting.
Provide office supervision:
Safely monitor students who are waiting in the main office area, health room, or hallways (e.g., students waiting for pickup, experiencing minor disciplinary issues, or waiting for administration).
Assist with basic student needs:
Provide basic health room support (e.g., distributing ice packs or band-aids, contacting parents for sick children) when the school nurse is unavailable.
Compliance & Safety
Maintain strict confidentiality:
Safeguard sensitive student records, health information, and staff data in strict compliance with FERPA and district policies.
Support emergency protocols:
Assist staff and administration during school safety drills (e.g., fire, lockdown) and emergency situations as directed.
General Support:
Perform other duties as assigned by the Principal or Office Manager to support the smooth and safe operation of the school.
Attendance is an Essential Function of this Position
Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.
Other Duties
Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.
Skills, Knowledge & Abilities (SKAs)
Knowledge
Basic office practices, procedures, and equipment.
School operations, policies, and communication protocols (training provided as needed).
Alphabetical and numerical filing systems.
FERPA guidelines and standards for maintaining confidentiality.
Skills
Proficient use of computers, including email, word processing, and data-entry applications.
Strong customer-service and interpersonal communication skills.
Accurate typing, proofreading, and document handling.
Time management and ability to work in a fast-paced environment.
Abilities
Work effectively with students, parents, staff, and the general public.
Maintain confidentiality and handle sensitive information with discretion.
Follow written and verbal instructions with attention to detail.
Prioritize multiple tasks and adapt to changing needs throughout the school day.
Remain calm and professional during busy or stressful situations.
Qualifications
High school diploma or GED required.
Previous office or customer-service experience preferred, especially in a school or public-service setting.
Ability to pass required background checks and district onboarding requirements.
Bilingual skills preferred but not required.
Physical Requirements
The following physical demands are representative of those that must be met to successfully perform the essential functions of this job:
Ability to sit or stand for extended periods (up to a full workday).
Ability to lift, carry, or move items up to 25 pounds (e.g., boxes of supplies, paper).
Frequent reaching, bending, stooping, or crouching to retrieve or file documents.
Ability to operate office equipment such as a computer, phone, copier, and printer.
Visual acuity to read printed materials and computer screens.
Ability to communicate clearly in person, by phone, and in writing.
Working Conditions
School office environment with frequent interruptions and high student/public interaction.
Fast-paced setting, especially during arrival, lunchtime, and dismissal periods.
Exposure to typical noise levels associated with a school environment.
May occasionally supervise students in common areas.
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Position Type:
Full-Time
Job Requirements
Citizenship, residency or work visa required
Contact Information
Country View Elementary
Phone: (801) 452-4400
Map
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
#J-18808-Ljbffr