Office Administrator
Acumen Fiscal Agent, Arizona City, AZ, United States
Role And Essential Functions
The Office Administrator plays a central role in keeping an organization running smoothly. They are responsible for coordinating daily office operations, supporting staff, along with ensuring administrative systems are efficient and organized.
Responsibilities As a Team Member
Serve as a liaison between departments to ensure effective communication and coordination
Prepare, run, and maintain routine and ad hoc reports to support operational tracking, leadership requests, and decision making
Maintain organized filing systems, both digital and physical, ensuring accuracy, accessibility, and compliance with retention requirements
Handle confidential and sensitive information, including employee, financial, and operational data, with a high level of discretion and adherence to privacy standards
Oversee office supplies by monitoring inventory levels, stocking shared areas, placing orders, and maintaining relationships with vendors to ensure uninterrupted office operations
Track supply usage and identify opportunities for cost control and efficiency
Assist with maintenance and facility needs, including coordinating service requests, working with vendors, and communicating issues to appropriate internal partners
Process invoices and expense reports in a timely and accurate manner
Support employee engagement initiatives, including coordinating events, assisting with onboarding activities, and helping promote a positive and inclusive workplace culture
Develop, document, and continuously improve administrative procedures and workflows to enhance efficiency and consistency
Sorts and distributes daily mail
Perform other office administrative duties as assigned.
Equipment Normally Used
Telephone and headset, computer, multiple screens, copier, scanning system, printer, postage machine, calculator, and fax machines
May use other office equipment as needed.
Physical and Mental Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without accommodation.
The employee must be able to sit for extended periods of time entering data into multiple systems
The employee is regularly required to use their fingers, hands, arms, and eyes to input data and fold and/or cut paper
The employee may be required to answer the phone as well as respond to team members and internal customers.
Qualifications
Strong organization and time management
Attention to detail
Strong communication skills (verbal & written)
Problem solving abilities
Proficiency in office software (Microsoft Office, Excel)
Ability to manage multiple priorities.
Acumen is an Equal Opportunity Employer
Acumen is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor.
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The Office Administrator plays a central role in keeping an organization running smoothly. They are responsible for coordinating daily office operations, supporting staff, along with ensuring administrative systems are efficient and organized.
Responsibilities As a Team Member
Serve as a liaison between departments to ensure effective communication and coordination
Prepare, run, and maintain routine and ad hoc reports to support operational tracking, leadership requests, and decision making
Maintain organized filing systems, both digital and physical, ensuring accuracy, accessibility, and compliance with retention requirements
Handle confidential and sensitive information, including employee, financial, and operational data, with a high level of discretion and adherence to privacy standards
Oversee office supplies by monitoring inventory levels, stocking shared areas, placing orders, and maintaining relationships with vendors to ensure uninterrupted office operations
Track supply usage and identify opportunities for cost control and efficiency
Assist with maintenance and facility needs, including coordinating service requests, working with vendors, and communicating issues to appropriate internal partners
Process invoices and expense reports in a timely and accurate manner
Support employee engagement initiatives, including coordinating events, assisting with onboarding activities, and helping promote a positive and inclusive workplace culture
Develop, document, and continuously improve administrative procedures and workflows to enhance efficiency and consistency
Sorts and distributes daily mail
Perform other office administrative duties as assigned.
Equipment Normally Used
Telephone and headset, computer, multiple screens, copier, scanning system, printer, postage machine, calculator, and fax machines
May use other office equipment as needed.
Physical and Mental Demands
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without accommodation.
The employee must be able to sit for extended periods of time entering data into multiple systems
The employee is regularly required to use their fingers, hands, arms, and eyes to input data and fold and/or cut paper
The employee may be required to answer the phone as well as respond to team members and internal customers.
Qualifications
Strong organization and time management
Attention to detail
Strong communication skills (verbal & written)
Problem solving abilities
Proficiency in office software (Microsoft Office, Excel)
Ability to manage multiple priorities.
Acumen is an Equal Opportunity Employer
Acumen is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor.
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