Accounts Payable Specialist
Aston Carter, Boynton Beach, FL, United States
Description
The Accounts Payable Specialist is responsible for maintaining current vendor accounts and supporting invoicing and payment functions. This role will analyze invoices for proper job costing, resolve discrepancies with vendors, and reconcile monthly vendor statements. The ideal candidate is detail‑oriented, organized, and comfortable working cross‑functionally with vendors, internal teams, and management.
Responsibilities
Verify, classify, compute, post, and record accounts payable transactions daily within the company’s accounting system
Review and audit invoices against purchase orders; research and resolve discrepancies
Analyze invoices for accuracy and proper job costing
Process weekly check runs and ensure timely payments
Review vendor aging reports, research missing invoices, billing errors, and disputed charges
Communicate findings and resolutions with vendors, internal stakeholders, and management
Respond promptly and professionally to vendor, client, and internal inquiries
Maintain accurate records for accounts payable, expense reports, and company credit cards
Maintain both electronic and hard‑copy filing systems and retrieve documents as needed
Qualifications
High school diploma required; associate’s or bachelor’s in Business, Accounting, or Finance preferred, though not required
2+ years of accounts payable experience
Construction industry experience preferred
Proficient in Microsoft 365, including Excel (vlookups and pivot tables), SharePoint, Word, Outlook, and Teams
Excellent attention to detail, communication, organization, and time‑management skills
Experience with Infor ERP or RFMS ERP a plus, but not required
Must be willing to work in office five days a week
Skills
Accounts payable
Vlookup
Pivot tables
Invoice processing
Purchase order management
Microsoft Excel
Microsoft Office suite
Vendor management
Infor ERP
Infor M3
ERP systems
Accounting
Reconciliation
Payable
Invoicing
Three‑way matching
RFMS
Construction
Experience Level
Intermediate Level
Job Type & Location
This is a Contract to Hire position based out of Boynton Beach, FL.
Pay And Benefits
The pay range for this position is $24.00 - $28.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boynton Beach, FL.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
Equal Opportunity Employment
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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The Accounts Payable Specialist is responsible for maintaining current vendor accounts and supporting invoicing and payment functions. This role will analyze invoices for proper job costing, resolve discrepancies with vendors, and reconcile monthly vendor statements. The ideal candidate is detail‑oriented, organized, and comfortable working cross‑functionally with vendors, internal teams, and management.
Responsibilities
Verify, classify, compute, post, and record accounts payable transactions daily within the company’s accounting system
Review and audit invoices against purchase orders; research and resolve discrepancies
Analyze invoices for accuracy and proper job costing
Process weekly check runs and ensure timely payments
Review vendor aging reports, research missing invoices, billing errors, and disputed charges
Communicate findings and resolutions with vendors, internal stakeholders, and management
Respond promptly and professionally to vendor, client, and internal inquiries
Maintain accurate records for accounts payable, expense reports, and company credit cards
Maintain both electronic and hard‑copy filing systems and retrieve documents as needed
Qualifications
High school diploma required; associate’s or bachelor’s in Business, Accounting, or Finance preferred, though not required
2+ years of accounts payable experience
Construction industry experience preferred
Proficient in Microsoft 365, including Excel (vlookups and pivot tables), SharePoint, Word, Outlook, and Teams
Excellent attention to detail, communication, organization, and time‑management skills
Experience with Infor ERP or RFMS ERP a plus, but not required
Must be willing to work in office five days a week
Skills
Accounts payable
Vlookup
Pivot tables
Invoice processing
Purchase order management
Microsoft Excel
Microsoft Office suite
Vendor management
Infor ERP
Infor M3
ERP systems
Accounting
Reconciliation
Payable
Invoicing
Three‑way matching
RFMS
Construction
Experience Level
Intermediate Level
Job Type & Location
This is a Contract to Hire position based out of Boynton Beach, FL.
Pay And Benefits
The pay range for this position is $24.00 - $28.00/hr.
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boynton Beach, FL.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
Equal Opportunity Employment
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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