Executive Recruiting Coordinator
Swoon, San Francisco, CA, United States
Recruiting Coordinator (Contract) — High-Impact, Fast-Paced Role
Are you someone who thrives in fast-moving environments, loves solving complex scheduling puzzles, and takes pride in delivering a seamless, high-touch experience? This is your opportunity to step into a critical role at the center of a rapidly scaling recruiting organization.
We’re looking for a
Recruiting Coordinator
who can operate with precision, urgency, and professionalism while partnering with senior stakeholders across the business. This is not just scheduling, it’s owning the engine that keeps hiring moving.
Contract Length:
6 months to start
Compensation:
$57.50/hour (~$120K annualized)
Start Date:
ASAP
What You’ll Do
Own
end-to-end interview scheduling
across multiple pipelines (majority of your role)
Coordinate
high-volume, complex scheduling
across Research, Executive, and technical teams
Partner with recruiters, hiring managers, executive assistants, and business partners
Manage
last-minute changes, conflicts, and “fire drills”
with calm and efficiency
Deliver a
white-glove candidate experience , from first touch to final round
Maintain accurate scheduling data and documentation
Support both
virtual and occasional onsite interviews
What You Bring (Must-Have)
Proven experience as a
Recruiting Coordinator
(this is non-negotiable)
Ability to manage
high-volume scheduling in fast-paced environments
Strong organizational skills—you can handle “organized chaos” with ease
Exceptional written and verbal communication
Experience supporting
executive-level stakeholders and/or executive assistants
Confidence working cross-functionally in tools like Slack and ATS platforms
Ability to
self-prioritize, problem-solve, and execute independently
What Sets You Apart
Experience supporting
executive recruiting
in high-touch environments
Background in both
large-scale companies and startup settings
Familiarity with tools like
Ashby, Guide, or similar scheduling platforms
Experience across
technical and non-technical hiring pipelines
Who You Are
A proactive, solutions-oriented problem solver
Calm under pressure and quick to adapt when priorities shift
Highly detail-oriented with a strong sense of ownership
Comfortable working with senior leaders and representing the recruiting function with polish
Energized by fast-paced, high-impact work
#J-18808-Ljbffr
Are you someone who thrives in fast-moving environments, loves solving complex scheduling puzzles, and takes pride in delivering a seamless, high-touch experience? This is your opportunity to step into a critical role at the center of a rapidly scaling recruiting organization.
We’re looking for a
Recruiting Coordinator
who can operate with precision, urgency, and professionalism while partnering with senior stakeholders across the business. This is not just scheduling, it’s owning the engine that keeps hiring moving.
Contract Length:
6 months to start
Compensation:
$57.50/hour (~$120K annualized)
Start Date:
ASAP
What You’ll Do
Own
end-to-end interview scheduling
across multiple pipelines (majority of your role)
Coordinate
high-volume, complex scheduling
across Research, Executive, and technical teams
Partner with recruiters, hiring managers, executive assistants, and business partners
Manage
last-minute changes, conflicts, and “fire drills”
with calm and efficiency
Deliver a
white-glove candidate experience , from first touch to final round
Maintain accurate scheduling data and documentation
Support both
virtual and occasional onsite interviews
What You Bring (Must-Have)
Proven experience as a
Recruiting Coordinator
(this is non-negotiable)
Ability to manage
high-volume scheduling in fast-paced environments
Strong organizational skills—you can handle “organized chaos” with ease
Exceptional written and verbal communication
Experience supporting
executive-level stakeholders and/or executive assistants
Confidence working cross-functionally in tools like Slack and ATS platforms
Ability to
self-prioritize, problem-solve, and execute independently
What Sets You Apart
Experience supporting
executive recruiting
in high-touch environments
Background in both
large-scale companies and startup settings
Familiarity with tools like
Ashby, Guide, or similar scheduling platforms
Experience across
technical and non-technical hiring pipelines
Who You Are
A proactive, solutions-oriented problem solver
Calm under pressure and quick to adapt when priorities shift
Highly detail-oriented with a strong sense of ownership
Comfortable working with senior leaders and representing the recruiting function with polish
Energized by fast-paced, high-impact work
#J-18808-Ljbffr