Accounts Payable Specialist
Crown Bakeries, Nashville, TN, United States
Overview
Job Summary
The Accounts Payable Specialist will be responsible for vouchering invoices for payment and resolving invoice discrepancies, working with internal department leaders and external vendors. This role controls expenses by receiving, processing, verifying, and reconciling invoices. This includes assigning the proper general ledger account and cost center to invoices, working with vendors to resolve past due invoices and reconcile monthly statements.
Responsibilities
Invoice processing: Reviewing, approving and entering invoices into the system (Sage X3). 3-way match to receipts and purchase orders.
Resolve invoice discrepancies with department managers.
Follow-up with department managers for non-purchase order (PO) invoice approval.
Document organizing/filing in Doclink.
Reconcile sub-ledger to goods received not vouchered.
Assisting with month-end closing and generating spreadsheet on outstanding payables.
Generate regular accounts payable reports and provide necessary financial data to support decision-making processes.
Communicate with vendors regarding payment status, missing invoices and statement requests.
Ensure compliance with company policies, accounting standards and applicable regulations.
Additional projects and duties as assigned.
Qualifications and Skills
High School Diploma or equivalent certification.
3-5 years of accounts payable experience.
Excellent time management is essential.
High attention to detail, organized work product and proficient in volume data entry.
Ability to work independently and as part of a team.
Strong verbal and written communication skills and ability to interact effectively at all levels of the organization.
Demonstrated ability to handle sensitive and confidential information.
Intermediate proficiency in accounting software and Microsoft Excel.
Preferred Qualifications
Sage X3 ERP experience
Certified Accounts Payable Professional (CAPP) certificate a plus.
Work Environment
This job operates in an office environment. There may be times when this position is at the physical plant or distribution center. This employee may occasionally be exposed to facility elements such as extreme temperatures, noise, dust, fumes, and odors. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
EEO Statement
Crown Bakeries is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. It is our policy to recruit, hire, train and promote individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other characteristic protected by law. We prohibit any such discrimination or harassment in our workplace and strive to foster a diverse and inclusive workforce. This EEO policy applies to all aspects of employment, including recruitment, hiring, training, promotion, compensation, benefits and other terms and conditions of employment.
#J-18808-Ljbffr
Job Summary
The Accounts Payable Specialist will be responsible for vouchering invoices for payment and resolving invoice discrepancies, working with internal department leaders and external vendors. This role controls expenses by receiving, processing, verifying, and reconciling invoices. This includes assigning the proper general ledger account and cost center to invoices, working with vendors to resolve past due invoices and reconcile monthly statements.
Responsibilities
Invoice processing: Reviewing, approving and entering invoices into the system (Sage X3). 3-way match to receipts and purchase orders.
Resolve invoice discrepancies with department managers.
Follow-up with department managers for non-purchase order (PO) invoice approval.
Document organizing/filing in Doclink.
Reconcile sub-ledger to goods received not vouchered.
Assisting with month-end closing and generating spreadsheet on outstanding payables.
Generate regular accounts payable reports and provide necessary financial data to support decision-making processes.
Communicate with vendors regarding payment status, missing invoices and statement requests.
Ensure compliance with company policies, accounting standards and applicable regulations.
Additional projects and duties as assigned.
Qualifications and Skills
High School Diploma or equivalent certification.
3-5 years of accounts payable experience.
Excellent time management is essential.
High attention to detail, organized work product and proficient in volume data entry.
Ability to work independently and as part of a team.
Strong verbal and written communication skills and ability to interact effectively at all levels of the organization.
Demonstrated ability to handle sensitive and confidential information.
Intermediate proficiency in accounting software and Microsoft Excel.
Preferred Qualifications
Sage X3 ERP experience
Certified Accounts Payable Professional (CAPP) certificate a plus.
Work Environment
This job operates in an office environment. There may be times when this position is at the physical plant or distribution center. This employee may occasionally be exposed to facility elements such as extreme temperatures, noise, dust, fumes, and odors. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
EEO Statement
Crown Bakeries is an equal opportunity employer. We are committed to providing a work environment that is free from discrimination and harassment. It is our policy to recruit, hire, train and promote individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other characteristic protected by law. We prohibit any such discrimination or harassment in our workplace and strive to foster a diverse and inclusive workforce. This EEO policy applies to all aspects of employment, including recruitment, hiring, training, promotion, compensation, benefits and other terms and conditions of employment.
#J-18808-Ljbffr