Spare Parts Coordinator
WITRON Group, Belvidere, IL, United States
Job Title
WUS Spare Parts Coordinator
We offer you
(3) Bonus opportunities
Health insurance, AD&D
401(k) retirement savings plan with company match
Full vision insurance coverage
Company-paid life insurance
Company-paid short-term and long-term disability insurance
Leave of absence support program
Critical illness insurance
Hospital indemnity insurance
Legal insurance
Discounted gym memberships
Discounts on services/products
Blue365 health & wellness discounts
Employee Assistance Program
Your role in our team
As a Spare Parts Coordinator at WITRON, you ensure parts are available, accurate, and compliant across client account locations. You coordinate purchasing and inventory controls, keep CMMS data reliable, and support maintenance with timely parts identification and issue resolution. You help uphold safety and 5S standards, maintain clean documentation and KPIs, and coach team members on spare parts processes, contributing directly to stable, efficient operations.
You can quickly and accurately identify electrical and mechanical components and their cross‑references using parts catalogs. An expert with CMMS platforms and inventory‑control processes, you maintain precise, audit‑ready records. You spot discrepancies early, investigate root causes, and resolve issues with practical judgment while keeping stakeholders informed. You communicate effectively across diverse teams and coach others on standard parts processes. Well‑versed in OSHA safety standards and 5S discipline, you enforce consistent standards across spare‑parts storerooms at all client sites. You develop and use KPIs to drive measurable improvement, strengthening accuracy, speed, and reliability for the client account.
Qualifications
A minimum of a High School Diploma in addition a professional diploma/certificate in inventory control or spare parts management
Skills / Experience Required
A proven track record with at least 3 years of relevant spare part coordination experience
Exceptional identification skills for industrial electrical and mechanical parts
Infused with a practical attitude, a desire for learning, and proficiency in PC skills (Microsoft Office Suite, Computerized Management System)
Demonstrated strength in organizational capabilities, effective communication, and adept problem‑solving skills
Demonstrated flexibility of working day, afternoon, and night shifts according to operational needs
Key Responsibilities
Oversee the full spectrum of spare parts activities across client account locations, including replenishment orders, received orders, repair orders, warranty parts, obsolete parts, and successor parts
Maintain responsibility for spare parts store KPIs, standardized procedures, documentation, and compliance across all client account locations
Manage purchase orders and procurement activities across client account locations, including full traceability and 4‑way match for multi-site expense approvals
Safely oversee the handling and documentation of hazardous materials in accordance with OSHA Hazard Communication Standard (HazCom) and HACCP requirements
Support and oversee the client account’s maintenance and spare parts operations
Audit spare parts stores at client account locations to ensure adherence to processes, standards, and 5S requirements
Compile and analyze weekly maintenance and spare parts KPI reports for the client account locations
Conduct quarterly cycle counts and full inventory audits of spare parts with maintenance teams across client account locations
Investigate discrepancies involving receipts, deliveries, warranties, and repair issues across client account locations
Receive and verify all incoming materials at client account locations, ensuring accurate matching with purchase orders and packing lists
Maintain and safeguard all documents, invoices, packing slips, and confidential files related to spare parts and consumables
Manage control, tracking, and replacement of shop tools, technician tools, and measuring instruments across client account locations
Lead training of spare parts clerks and support spare parts store setup across client account locations
Deliver comprehensive technician training on CMMS spare parts processes, including part lookup, reservations, issuing, returns, inventory adjustments, and work‑order documentation
Ensure compliance with all safety regulations while maintaining a clean, organized, and safe working environment across client account locations
Travel up to 100% to support projects, audits, store setups, and onsite operational needs across client account locations
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WUS Spare Parts Coordinator
We offer you
(3) Bonus opportunities
Health insurance, AD&D
401(k) retirement savings plan with company match
Full vision insurance coverage
Company-paid life insurance
Company-paid short-term and long-term disability insurance
Leave of absence support program
Critical illness insurance
Hospital indemnity insurance
Legal insurance
Discounted gym memberships
Discounts on services/products
Blue365 health & wellness discounts
Employee Assistance Program
Your role in our team
As a Spare Parts Coordinator at WITRON, you ensure parts are available, accurate, and compliant across client account locations. You coordinate purchasing and inventory controls, keep CMMS data reliable, and support maintenance with timely parts identification and issue resolution. You help uphold safety and 5S standards, maintain clean documentation and KPIs, and coach team members on spare parts processes, contributing directly to stable, efficient operations.
You can quickly and accurately identify electrical and mechanical components and their cross‑references using parts catalogs. An expert with CMMS platforms and inventory‑control processes, you maintain precise, audit‑ready records. You spot discrepancies early, investigate root causes, and resolve issues with practical judgment while keeping stakeholders informed. You communicate effectively across diverse teams and coach others on standard parts processes. Well‑versed in OSHA safety standards and 5S discipline, you enforce consistent standards across spare‑parts storerooms at all client sites. You develop and use KPIs to drive measurable improvement, strengthening accuracy, speed, and reliability for the client account.
Qualifications
A minimum of a High School Diploma in addition a professional diploma/certificate in inventory control or spare parts management
Skills / Experience Required
A proven track record with at least 3 years of relevant spare part coordination experience
Exceptional identification skills for industrial electrical and mechanical parts
Infused with a practical attitude, a desire for learning, and proficiency in PC skills (Microsoft Office Suite, Computerized Management System)
Demonstrated strength in organizational capabilities, effective communication, and adept problem‑solving skills
Demonstrated flexibility of working day, afternoon, and night shifts according to operational needs
Key Responsibilities
Oversee the full spectrum of spare parts activities across client account locations, including replenishment orders, received orders, repair orders, warranty parts, obsolete parts, and successor parts
Maintain responsibility for spare parts store KPIs, standardized procedures, documentation, and compliance across all client account locations
Manage purchase orders and procurement activities across client account locations, including full traceability and 4‑way match for multi-site expense approvals
Safely oversee the handling and documentation of hazardous materials in accordance with OSHA Hazard Communication Standard (HazCom) and HACCP requirements
Support and oversee the client account’s maintenance and spare parts operations
Audit spare parts stores at client account locations to ensure adherence to processes, standards, and 5S requirements
Compile and analyze weekly maintenance and spare parts KPI reports for the client account locations
Conduct quarterly cycle counts and full inventory audits of spare parts with maintenance teams across client account locations
Investigate discrepancies involving receipts, deliveries, warranties, and repair issues across client account locations
Receive and verify all incoming materials at client account locations, ensuring accurate matching with purchase orders and packing lists
Maintain and safeguard all documents, invoices, packing slips, and confidential files related to spare parts and consumables
Manage control, tracking, and replacement of shop tools, technician tools, and measuring instruments across client account locations
Lead training of spare parts clerks and support spare parts store setup across client account locations
Deliver comprehensive technician training on CMMS spare parts processes, including part lookup, reservations, issuing, returns, inventory adjustments, and work‑order documentation
Ensure compliance with all safety regulations while maintaining a clean, organized, and safe working environment across client account locations
Travel up to 100% to support projects, audits, store setups, and onsite operational needs across client account locations
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