Payroll Specialist
City of Missouri City, Missouri City, TX, United States
Position Summary
Performs technical and administrative work in the preparation, processing, and maintenance of the City’s payroll functions. Responsible for ensuring accurate and timely processing of employee compensation, deductions, benefits, and tax reporting in compliance with federal and state regulations, City policies, and applicable labor agreements.
The Payroll Specialist plays a critical role in maintaining payroll accuracy, regulatory compliance, and employee confidence in compensation administration.
Payroll Processing & Administration
Process payroll cycles, including review of timesheets, calculation of wages, overtime, adjustments, and entry into payroll systems
Administer deductions, taxes, retirement contributions, and benefits in coordination with Human Resources
Process special payrolls, supplemental payments, and final paychecks in accordance with City policies
Compliance, Reconciliation & Reporting
Ensure compliance with FLSA, IRS, and applicable regulations, including preparation of payroll tax filings and year-end reporting
Reconcile payroll registers and liability accounts to the general ledger and resolve discrepancies
Maintain accurate payroll records, support audits, and ensure confidentiality of employee data
Employee Support & Systems Improvement
Respond to employee and supervisor inquiries regarding payroll, timekeeping, and deductions
Coordinate with HR and Finance to resolve discrepancies and provide payroll training as needed
Support payroll system updates, testing, and process improvements to enhance accuracy and efficiency
Knowledge, Skills & Abilities
Knowledge of payroll processing, including federal and state tax regulations, FLSA requirements, benefits and retirement contributions, and basic governmental accounting
Proficiency in ERP/payroll systems and Excel, with strong attention to detail in data entry, recordkeeping, and payroll calculations
Ability to review, reconcile, and validate payroll data, identifying and resolving discrepancies accurately
Understanding of payroll laws and City policies, with the ability to maintain strict confidentiality of sensitive information
Strong communication and customer service skills to support employees and supervisors while managing tight payroll deadlines
Requirements
High school diploma or GED required
Associate degree in Accounting, Business, or related field preferred
Two (2) years of payroll processing experience
Experience with computerized payroll systems
Preferred Qualifications
Experience in municipal or public sector payroll
Knowledge of retirement systems such as TMRS
Certified Payroll Professional (CPP) designation
Experience with ERP systems (e.g., Tyler Munis, Incode, SAP)
Intermediate Microsoft Excel skills
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Performs technical and administrative work in the preparation, processing, and maintenance of the City’s payroll functions. Responsible for ensuring accurate and timely processing of employee compensation, deductions, benefits, and tax reporting in compliance with federal and state regulations, City policies, and applicable labor agreements.
The Payroll Specialist plays a critical role in maintaining payroll accuracy, regulatory compliance, and employee confidence in compensation administration.
Payroll Processing & Administration
Process payroll cycles, including review of timesheets, calculation of wages, overtime, adjustments, and entry into payroll systems
Administer deductions, taxes, retirement contributions, and benefits in coordination with Human Resources
Process special payrolls, supplemental payments, and final paychecks in accordance with City policies
Compliance, Reconciliation & Reporting
Ensure compliance with FLSA, IRS, and applicable regulations, including preparation of payroll tax filings and year-end reporting
Reconcile payroll registers and liability accounts to the general ledger and resolve discrepancies
Maintain accurate payroll records, support audits, and ensure confidentiality of employee data
Employee Support & Systems Improvement
Respond to employee and supervisor inquiries regarding payroll, timekeeping, and deductions
Coordinate with HR and Finance to resolve discrepancies and provide payroll training as needed
Support payroll system updates, testing, and process improvements to enhance accuracy and efficiency
Knowledge, Skills & Abilities
Knowledge of payroll processing, including federal and state tax regulations, FLSA requirements, benefits and retirement contributions, and basic governmental accounting
Proficiency in ERP/payroll systems and Excel, with strong attention to detail in data entry, recordkeeping, and payroll calculations
Ability to review, reconcile, and validate payroll data, identifying and resolving discrepancies accurately
Understanding of payroll laws and City policies, with the ability to maintain strict confidentiality of sensitive information
Strong communication and customer service skills to support employees and supervisors while managing tight payroll deadlines
Requirements
High school diploma or GED required
Associate degree in Accounting, Business, or related field preferred
Two (2) years of payroll processing experience
Experience with computerized payroll systems
Preferred Qualifications
Experience in municipal or public sector payroll
Knowledge of retirement systems such as TMRS
Certified Payroll Professional (CPP) designation
Experience with ERP systems (e.g., Tyler Munis, Incode, SAP)
Intermediate Microsoft Excel skills
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