Office & HR Coordinator
Chambers and Partners, Saint Paul, MN, United States
We are seeking a highly organized, proactive, and people-oriented Office & People Coordinator to support both our employee experience and day-to-day office operations. This role sits at the intersection of People (HR) and Operations, ensuring our team feels supported, our culture is strong, and our workplace runs seamlessly.
This is an ideal role for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a best-in-class colleague experience.
Main duties and responsibilities:
Office Operations
Own the day-to-day management of the office environment
Ensure the office is fully functional, organized, and welcoming
Manage office vendors (cleaning, supplies, facilities, etc.)
Coordinate meeting spaces, catering, and internal events
Oversee inventory and ordering of office supplies and equipment
Act as the primary point of contact for any office-related needs
Executive & Administrative Support
Provide light administrative support to senior leadership (calendar coordination, travel, logistics)
Assist in planning internal meetings, offsites, and leadership sessions
Help prepare materials and ensure smooth execution of key events
People (HR) Support
Partner with the People team in the UK to support onboarding and offboarding processes, ensuring a seamless colleague experience
Collaborate with L&D, Tech and People to coordinate new hire logistics (equipment, systems access, orientation schedules)
Maintain accurate employee records and HR systems
Support benefits administration and respond to employee inquiries
Assist in planning and executing employee engagement initiatives (events, surveys, recognition programs)
Help reinforce company culture and values through day-to-day interactions and programming
Skills and Experience:
Demonstrable experience in office management, HR coordination or PA/EA support roles
Proficiency with tools like Google Workspace, Microsoft Office, and HRIS systems
Experience of supporting multiple workplace locations would be an advantage
Person Specification:
Strong organizational skills and attention to detail
Excellent communication skills; approachable and service-oriented
Ability to prioritize and manage multiple tasks simultaneously
High level of discretion and professionalism when handling sensitive or confidential data
About us:
Chambers is the leading legal data and intelligence partner for lawyer, firms, and in-house teams.
We conduct over 350,000 research interviews and surveys with in-house counsel every year, and receive 62,000 submissions from 9,000 firms worldwide, giving us unrivalled insight into the legal sector.
This research powers Chambers Rankings - the definitive guide to the best legal talent - and our Intelligence, which delivers the insights helping firms and in-house teams to succeed.
Our independent, rigorous research identifies the exceptional and charts the path to success, enabling legal professionals to see with clarity, decide with confidence, and plan with ambition.
Equal Opportunity Statement:
We are committed to fostering and promoting an inclusive professional environment for all of our employees, and we are proud to be an equal opportunity employer. Diversity and inclusion are integral values of Chambers and Partners and are key in our culture. We are committed to providing equal employment opportunities for all qualified individuals regardless of age, disability, race, sex, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. This commitment applies across all of our employment policies and practices, from recruiting and hiring to training and career development. We support our employees through our internal INSPIRE committee with Executive Sponsors, Chairs and Ambassadors throughout the business promoting knowledge and effecting change.
Applicants who identify as Disabled and/or Neurodiverse will be entitled to an interview if they meet the minimum criteria as specified in the Job Description, additionally we will offer reasonable adjustments to those who require them. Some examples of reasonable adjustments are extra time in assessments, video interviews to combat travel-based issues and advice on expected interview topics/questions.
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This is an ideal role for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a best-in-class colleague experience.
Main duties and responsibilities:
Office Operations
Own the day-to-day management of the office environment
Ensure the office is fully functional, organized, and welcoming
Manage office vendors (cleaning, supplies, facilities, etc.)
Coordinate meeting spaces, catering, and internal events
Oversee inventory and ordering of office supplies and equipment
Act as the primary point of contact for any office-related needs
Executive & Administrative Support
Provide light administrative support to senior leadership (calendar coordination, travel, logistics)
Assist in planning internal meetings, offsites, and leadership sessions
Help prepare materials and ensure smooth execution of key events
People (HR) Support
Partner with the People team in the UK to support onboarding and offboarding processes, ensuring a seamless colleague experience
Collaborate with L&D, Tech and People to coordinate new hire logistics (equipment, systems access, orientation schedules)
Maintain accurate employee records and HR systems
Support benefits administration and respond to employee inquiries
Assist in planning and executing employee engagement initiatives (events, surveys, recognition programs)
Help reinforce company culture and values through day-to-day interactions and programming
Skills and Experience:
Demonstrable experience in office management, HR coordination or PA/EA support roles
Proficiency with tools like Google Workspace, Microsoft Office, and HRIS systems
Experience of supporting multiple workplace locations would be an advantage
Person Specification:
Strong organizational skills and attention to detail
Excellent communication skills; approachable and service-oriented
Ability to prioritize and manage multiple tasks simultaneously
High level of discretion and professionalism when handling sensitive or confidential data
About us:
Chambers is the leading legal data and intelligence partner for lawyer, firms, and in-house teams.
We conduct over 350,000 research interviews and surveys with in-house counsel every year, and receive 62,000 submissions from 9,000 firms worldwide, giving us unrivalled insight into the legal sector.
This research powers Chambers Rankings - the definitive guide to the best legal talent - and our Intelligence, which delivers the insights helping firms and in-house teams to succeed.
Our independent, rigorous research identifies the exceptional and charts the path to success, enabling legal professionals to see with clarity, decide with confidence, and plan with ambition.
Equal Opportunity Statement:
We are committed to fostering and promoting an inclusive professional environment for all of our employees, and we are proud to be an equal opportunity employer. Diversity and inclusion are integral values of Chambers and Partners and are key in our culture. We are committed to providing equal employment opportunities for all qualified individuals regardless of age, disability, race, sex, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. This commitment applies across all of our employment policies and practices, from recruiting and hiring to training and career development. We support our employees through our internal INSPIRE committee with Executive Sponsors, Chairs and Ambassadors throughout the business promoting knowledge and effecting change.
Applicants who identify as Disabled and/or Neurodiverse will be entitled to an interview if they meet the minimum criteria as specified in the Job Description, additionally we will offer reasonable adjustments to those who require them. Some examples of reasonable adjustments are extra time in assessments, video interviews to combat travel-based issues and advice on expected interview topics/questions.
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