Executive Assistant Operations Manager
Wein Law Firm, Cedarhurst, NY, United States
Firm Overview
Wein Law Firm is a boutique commercial litigation and judgment-enforcement firm in Cedarhurst, NY. We run a high-volume operation with strong systems and heavy automation, so the office can move fast without chaos.
Any additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply.
Position Summary
Full-time, on-site Executive Assistant / Office Administrator. You are the operational right hand to the firm: you handle the admin that keeps everything running (scheduling, billing support, banking, mailing, vendors, supplies, follow-ups) and protect attorney time by keeping priorities organized and execution tight. This role is for someone who thrives in a growing firm where processes are strong but still evolving.
Core Responsibilities
Manage scheduling, confirmations, reminders, and daily logistics
Support billing/admin workflows (invoicing support, payment follow-ups, vendor bills, basic reporting)
Handle banking and office errands (deposits, check runs, pickups/drop-offs)
Run mailing/shipping workflows (certified mail coordination, postage, tracking, supplies)
Manage office operations (vendors, repairs, ordering, inventory, facilities)
Maintain trackers, checklists, and follow-ups so nothing slips
Coordinate internal meetings (Zoom links, agendas, action items)
Handle general “whatever needs to get done” execution in a busy law office
Qualifications:
3+ years in a demanding admin/EA/office manager/operations role. Extremely detail-oriented, reliable follow-through, strong judgment and discretion, and clear communication. Comfortable with Outlook, Word, Excel, PDFs/scanning, and basic tech troubleshooting. You should be flexible and resilient with shifting priorities and the ups/downs of a growing business. xywuqvp Law firm experience is a plus, not required.
Work Environment and Benefits
Professional, relaxed, no-ego environment with high standards
Free lunch Thursdays
Additional non-PTO days off for Jewish holidays
Work Location : In person
Wein Law Firm is a boutique commercial litigation and judgment-enforcement firm in Cedarhurst, NY. We run a high-volume operation with strong systems and heavy automation, so the office can move fast without chaos.
Any additional information you require for this job can be found in the below text Make sure to read thoroughly, then apply.
Position Summary
Full-time, on-site Executive Assistant / Office Administrator. You are the operational right hand to the firm: you handle the admin that keeps everything running (scheduling, billing support, banking, mailing, vendors, supplies, follow-ups) and protect attorney time by keeping priorities organized and execution tight. This role is for someone who thrives in a growing firm where processes are strong but still evolving.
Core Responsibilities
Manage scheduling, confirmations, reminders, and daily logistics
Support billing/admin workflows (invoicing support, payment follow-ups, vendor bills, basic reporting)
Handle banking and office errands (deposits, check runs, pickups/drop-offs)
Run mailing/shipping workflows (certified mail coordination, postage, tracking, supplies)
Manage office operations (vendors, repairs, ordering, inventory, facilities)
Maintain trackers, checklists, and follow-ups so nothing slips
Coordinate internal meetings (Zoom links, agendas, action items)
Handle general “whatever needs to get done” execution in a busy law office
Qualifications:
3+ years in a demanding admin/EA/office manager/operations role. Extremely detail-oriented, reliable follow-through, strong judgment and discretion, and clear communication. Comfortable with Outlook, Word, Excel, PDFs/scanning, and basic tech troubleshooting. You should be flexible and resilient with shifting priorities and the ups/downs of a growing business. xywuqvp Law firm experience is a plus, not required.
Work Environment and Benefits
Professional, relaxed, no-ego environment with high standards
Free lunch Thursdays
Additional non-PTO days off for Jewish holidays
Work Location : In person