Executive Assistant - Farmers Insurance
Farmers District 40 & 94, Lansing, MI, United States
Overview
Executive Assistant (District Office – Farmers Insurance)
Position Overview: We are seeking a highly organized, detail-oriented Executive Assistant to support our Farmers Insurance District Office. This role is critical to keeping our operations running efficiently by managing trackers, monitoring key initiatives, and ensuring time-sensitive tasks are executed with precision. This is not just a traditional admin role—this person will act as the operational backbone of the district, helping drive accountability, visibility, and execution across multiple moving parts including agency acquisitions, new agent launches, and ongoing district initiatives.
Responsibilities
Operational Tracking & Reporting
Maintain and update internal trackers for: Agency acquisitions; New agent (Protégé & retail) launches; Recruiting pipelines and candidate statuses; District performance metrics
Ensure all trackers are accurate, updated daily, and easily accessible
Project & Timeline Management
Track progress of acquisitions and agent launches against deadlines
Proactively follow up with stakeholders to ensure tasks are completed on time
Identify delays or bottlenecks and escalate as needed
Administrative Support
Manage calendars, meetings, and internal communications
Prepare reports, summaries, and status updates for leadership
Organize and maintain digital files and documentation
Process Coordination
Help standardize workflows and improve tracking systems
Assist in building dashboards or reporting structures for leadership visibility
Coordinate across teams (recruiting, training, leadership) to ensure alignment
Communication & Accountability
Act as a central point of coordination for district initiatives
Send reminders, updates, and follow-ups to keep projects moving
Ensure nothing “falls through the cracks”
Qualifications
Required:
2+ years in an administrative, executive assistant, or operations role
Strong organizational and time-management skills
High attention to detail and accuracy
Proficiency in Microsoft Office (Excel, Outlook, Teams)
Ability to manage multiple priorities in a fast-paced environment
Preferred:
Experience with project management tools (ClickUp, Asana, etc.)
Background in insurance, sales operations, or recruiting support
Experience managing trackers, dashboards, or reporting systems
Key Traits for Success
Highly proactive – anticipates needs before being asked
Process-driven – thrives on organization and structure
Detail-obsessed – accuracy is non-negotiable
Strong communicator – clear, concise, and professional
Accountable – takes ownership of outcomes
Compensation & Benefits
Competitive base salary (based on experience)
Performance-based incentives
Growth opportunities within Farmers Insurance
Exposure to high-level district operations and leadership
Why This Role Matters
This position plays a direct role in the growth and success of our district. From helping launch new agency owners to tracking key initiatives, your work will have a visible impact on performance and expansion.
#J-18808-Ljbffr
Executive Assistant (District Office – Farmers Insurance)
Position Overview: We are seeking a highly organized, detail-oriented Executive Assistant to support our Farmers Insurance District Office. This role is critical to keeping our operations running efficiently by managing trackers, monitoring key initiatives, and ensuring time-sensitive tasks are executed with precision. This is not just a traditional admin role—this person will act as the operational backbone of the district, helping drive accountability, visibility, and execution across multiple moving parts including agency acquisitions, new agent launches, and ongoing district initiatives.
Responsibilities
Operational Tracking & Reporting
Maintain and update internal trackers for: Agency acquisitions; New agent (Protégé & retail) launches; Recruiting pipelines and candidate statuses; District performance metrics
Ensure all trackers are accurate, updated daily, and easily accessible
Project & Timeline Management
Track progress of acquisitions and agent launches against deadlines
Proactively follow up with stakeholders to ensure tasks are completed on time
Identify delays or bottlenecks and escalate as needed
Administrative Support
Manage calendars, meetings, and internal communications
Prepare reports, summaries, and status updates for leadership
Organize and maintain digital files and documentation
Process Coordination
Help standardize workflows and improve tracking systems
Assist in building dashboards or reporting structures for leadership visibility
Coordinate across teams (recruiting, training, leadership) to ensure alignment
Communication & Accountability
Act as a central point of coordination for district initiatives
Send reminders, updates, and follow-ups to keep projects moving
Ensure nothing “falls through the cracks”
Qualifications
Required:
2+ years in an administrative, executive assistant, or operations role
Strong organizational and time-management skills
High attention to detail and accuracy
Proficiency in Microsoft Office (Excel, Outlook, Teams)
Ability to manage multiple priorities in a fast-paced environment
Preferred:
Experience with project management tools (ClickUp, Asana, etc.)
Background in insurance, sales operations, or recruiting support
Experience managing trackers, dashboards, or reporting systems
Key Traits for Success
Highly proactive – anticipates needs before being asked
Process-driven – thrives on organization and structure
Detail-obsessed – accuracy is non-negotiable
Strong communicator – clear, concise, and professional
Accountable – takes ownership of outcomes
Compensation & Benefits
Competitive base salary (based on experience)
Performance-based incentives
Growth opportunities within Farmers Insurance
Exposure to high-level district operations and leadership
Why This Role Matters
This position plays a direct role in the growth and success of our district. From helping launch new agency owners to tracking key initiatives, your work will have a visible impact on performance and expansion.
#J-18808-Ljbffr