Executive Assistant to Deputy CFO
Oregon State University-Cascades, Corvallis, OR, United States
Executive Assistant to Deputy CFO
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Department - Budget & Finance (QFA)
Position Title - Executive Assistant
Job Title - Executive Assistant to Deputy CFO
Appointment Type - Professional Faculty
Job Location - Corvallis
Benefits Eligible - Full-Time, benefits eligible
Job Summary
The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00FTE, 12-month, professional faculty position. In support of the university's mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer (DCFO) at Oregon State University. The DCFO's area of responsibility includes Treasury, Budget and Resource Planning, Controller's Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel. The DCFO's Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO's schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of the DCFO. This position will work with a variety of confidential information related to personnel, strategy, and finances. This position is a critical member of the team that supports the DCFO and may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU?
Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
Key Responsibilities
50% Executive Support to Deputy Chief Financial Officer 30% Project Development and Management 15% Communication & Relationship Management 5% Other Duties
What You Will Need
Bachelor's degree in related field. 5 years of experience providing substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution. Prior progressive experience supporting leaders at the executive level Commitment to promoting an inclusive work environment Ability to demonstrate professional experience managing complex scheduling and administrative needs with a high-level of attention to detail and accuracy Ability to appropriately handle highly sensitive and extremely confidential material/information The ability to take initiative, maintain confidentiality and establish priorities Excellent organization and decision-making skills, and the ability to function in highly demanding situations Proficient with office technology including Zoom and Microsoft 365 applications. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Basic knowledge of finance and budgeting Project management experience
Working Conditions / Work Schedule
Work generally performed in office environment during standard 40 hours a week, Monday through Friday. Work requires the individual to sit at a computer for long periods of time. May require occasional evening or weekend work.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
$77,000 - $87,000
Posting Detail Information
Posting Number - P09875UF
Number of Vacancies - 1
Anticipated Appointment Begin Date - 07/06/2026
Anticipated Appointment End Date
Posting Date - 04/23/2026
Full Consideration Date - 05/07/2026
Closing Date - 05/17/2026
Indicate how you intend to recruit for this search - Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Department - Budget & Finance (QFA)
Position Title - Executive Assistant
Job Title - Executive Assistant to Deputy CFO
Appointment Type - Professional Faculty
Job Location - Corvallis
Benefits Eligible - Full-Time, benefits eligible
Job Summary
The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00FTE, 12-month, professional faculty position. In support of the university's mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer (DCFO) at Oregon State University. The DCFO's area of responsibility includes Treasury, Budget and Resource Planning, Controller's Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel. The DCFO's Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO's schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of the DCFO. This position will work with a variety of confidential information related to personnel, strategy, and finances. This position is a critical member of the team that supports the DCFO and may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU?
Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
Key Responsibilities
50% Executive Support to Deputy Chief Financial Officer 30% Project Development and Management 15% Communication & Relationship Management 5% Other Duties
What You Will Need
Bachelor's degree in related field. 5 years of experience providing substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution. Prior progressive experience supporting leaders at the executive level Commitment to promoting an inclusive work environment Ability to demonstrate professional experience managing complex scheduling and administrative needs with a high-level of attention to detail and accuracy Ability to appropriately handle highly sensitive and extremely confidential material/information The ability to take initiative, maintain confidentiality and establish priorities Excellent organization and decision-making skills, and the ability to function in highly demanding situations Proficient with office technology including Zoom and Microsoft 365 applications. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Basic knowledge of finance and budgeting Project management experience
Working Conditions / Work Schedule
Work generally performed in office environment during standard 40 hours a week, Monday through Friday. Work requires the individual to sit at a computer for long periods of time. May require occasional evening or weekend work.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
$77,000 - $87,000
Posting Detail Information
Posting Number - P09875UF
Number of Vacancies - 1
Anticipated Appointment Begin Date - 07/06/2026
Anticipated Appointment End Date
Posting Date - 04/23/2026
Full Consideration Date - 05/07/2026
Closing Date - 05/17/2026
Indicate how you intend to recruit for this search - Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)