Executive Assistant to Deputy CFO
Oregon State University, Corvallis, OR, United States
Executive Assistant to Deputy CFO
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by May 07, 2026.
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu .
Position Details
Position Information
Department - Budget & Finance (QFA)
Position Title - Executive Assistant
Job Title - Executive Assistant to Deputy CFO
Appointment Type - Professional Faculty
Job Location - Corvallis
Benefits Eligible - Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary - The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00FTE, 12-month, professional faculty position.In support of the university's mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer (DCFO) at Oregon State University. The DCFO's area of responsibility includes Treasury, Budget and Resource Planning, Controller's Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel.The DCFO's Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO's schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of theDCFO. This position will work with a variety of confidential information related to personnel, strategy, and finances.This position is a critical member of the team that supports theDCFOand may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU? - Working for Oregon State University is so much more than a job!Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS:Top 1.4% university in the worldMore research funding than all public universities in Oregon combined1 of 3 land, sea, space and sun grant universities in the U.S.2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties7cultural resource centersthat offer education, celebration and belonging for everyone100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates35k+ students including more than 2.3k international students and 10k students of color217k+ alumni worldwideFor more interesting facts aboutOSUvisit:https://oregonstate.edu/aboutLocations:Oregon State has a statewide presence with campuses in Corvallis and Bend, theOSUPortland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.Total Rewards Package:Oregon State University offers acomprehensive benefits packagewith benefits eligible positions that is designed to meet the needs of employees and their families including:Medical, Dental, Vision and Basic Life.OSUpays 95% of premiums for you and your eligible dependents.Free confidential mental health and emotional support services, and counseling resources.Retirement savings paid by the university.A generous paid leave package, including holidays, vacation and sick leave.Tuition reduction benefits for you or your qualifying dependents atOSUor the additional six Oregon Public Universities.Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students,OSUfosters a culture of care and a healthier campus environment where everyone can thrive.2025 Best Place for Working Parents Designation!Future and currentOSUemployees can use theBenefits Calculatorto learn more about the full value of the benefits provided atOSU.
Key Responsibilities - 50% Executive Support to Deputy Chief Financial Officer30% Project Development and Management15% Communication & Relationship Management5% Other Duties
What You Will Need - Bachelor's degree in related field.5 years of experience providing substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.Prior progressive experience supporting leaders at the executive levelCommitment to promoting an inclusive work environmentAbility to demonstrate professional experience managing complex scheduling and administrative needs with a high-level of attention to detail and accuracyAbility to appropriately handle highly sensitive and extremely confidential material/informationThe ability to take initiative, maintain confidentiality and establish prioritiesExcellent organization and decision-making skills, and the ability to function in highly demanding situationsProficient with office technology including Zoom and Microsoft 365 applications.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have - Basic knowledge of finance and budgetingProject management experience
Working Conditions / Work Schedule - Work generally performed in office environment during standard 40 hours a week, Monday through Friday. Work requires the individual to sit at a computer for long periods of time. May require occasional evening or weekend work.
Pay Method - Salary
Pay Period - 1st through the last day of the month
Pay Date - Last working day of the month
Recommended Full-Time Salary Range - $77,000 - $87,000
Link to Position Description - https://jobs.oregonstate.edu/position_descriptions/179472
Posting Detail Information
Posting Number - P09875UF
Number of Vacancies - 1
Anticipated Appointment Begin Date - 07/06/2026
Anticipated Appointment End Date
Posting Date - 04/23/2026
Full Consideration Date - 05/07/2026
Closing Date - 05/17/2026
Indicate how you intend to recruit for this search - Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants - To ensure full consideration, applications must be received by May 07, 2026.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.When applying you will be required to attach the following electronic documents:1) A resume/CV; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.eduWe are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.OSUwill conduct a review of the National Sex Offender Public website prior to hire.Starting salary within the salary range will be commensurate with skills, education, and experience.OSUis a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checkswebsite including thefor candidatessection for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)
Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
To ensure full consideration, applications must be received by May 07, 2026.
Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu .
Position Details
Position Information
Department - Budget & Finance (QFA)
Position Title - Executive Assistant
Job Title - Executive Assistant to Deputy CFO
Appointment Type - Professional Faculty
Job Location - Corvallis
Benefits Eligible - Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary - The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00FTE, 12-month, professional faculty position.In support of the university's mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer (DCFO) at Oregon State University. The DCFO's area of responsibility includes Treasury, Budget and Resource Planning, Controller's Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel.The DCFO's Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO's schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of theDCFO. This position will work with a variety of confidential information related to personnel, strategy, and finances.This position is a critical member of the team that supports theDCFOand may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU? - Working for Oregon State University is so much more than a job!Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS:Top 1.4% university in the worldMore research funding than all public universities in Oregon combined1 of 3 land, sea, space and sun grant universities in the U.S.2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties7cultural resource centersthat offer education, celebration and belonging for everyone100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates35k+ students including more than 2.3k international students and 10k students of color217k+ alumni worldwideFor more interesting facts aboutOSUvisit:https://oregonstate.edu/aboutLocations:Oregon State has a statewide presence with campuses in Corvallis and Bend, theOSUPortland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.Total Rewards Package:Oregon State University offers acomprehensive benefits packagewith benefits eligible positions that is designed to meet the needs of employees and their families including:Medical, Dental, Vision and Basic Life.OSUpays 95% of premiums for you and your eligible dependents.Free confidential mental health and emotional support services, and counseling resources.Retirement savings paid by the university.A generous paid leave package, including holidays, vacation and sick leave.Tuition reduction benefits for you or your qualifying dependents atOSUor the additional six Oregon Public Universities.Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students,OSUfosters a culture of care and a healthier campus environment where everyone can thrive.2025 Best Place for Working Parents Designation!Future and currentOSUemployees can use theBenefits Calculatorto learn more about the full value of the benefits provided atOSU.
Key Responsibilities - 50% Executive Support to Deputy Chief Financial Officer30% Project Development and Management15% Communication & Relationship Management5% Other Duties
What You Will Need - Bachelor's degree in related field.5 years of experience providing substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.Prior progressive experience supporting leaders at the executive levelCommitment to promoting an inclusive work environmentAbility to demonstrate professional experience managing complex scheduling and administrative needs with a high-level of attention to detail and accuracyAbility to appropriately handle highly sensitive and extremely confidential material/informationThe ability to take initiative, maintain confidentiality and establish prioritiesExcellent organization and decision-making skills, and the ability to function in highly demanding situationsProficient with office technology including Zoom and Microsoft 365 applications.This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have - Basic knowledge of finance and budgetingProject management experience
Working Conditions / Work Schedule - Work generally performed in office environment during standard 40 hours a week, Monday through Friday. Work requires the individual to sit at a computer for long periods of time. May require occasional evening or weekend work.
Pay Method - Salary
Pay Period - 1st through the last day of the month
Pay Date - Last working day of the month
Recommended Full-Time Salary Range - $77,000 - $87,000
Link to Position Description - https://jobs.oregonstate.edu/position_descriptions/179472
Posting Detail Information
Posting Number - P09875UF
Number of Vacancies - 1
Anticipated Appointment Begin Date - 07/06/2026
Anticipated Appointment End Date
Posting Date - 04/23/2026
Full Consideration Date - 05/07/2026
Closing Date - 05/17/2026
Indicate how you intend to recruit for this search - Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants - To ensure full consideration, applications must be received by May 07, 2026.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.When applying you will be required to attach the following electronic documents:1) A resume/CV; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.eduWe are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.OSUwill conduct a review of the National Sex Offender Public website prior to hire.Starting salary within the salary range will be commensurate with skills, education, and experience.OSUis a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checkswebsite including thefor candidatessection for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)