Executive Administrator & Facilities Coordinator
Performance Trust Capital Partners, Chicago, IL, United States
About Us
Headquartered in Chicago, Performance Trust Capital Partners, LLC is an investment bank that combines Wall Street scale with the agility of an independent, employee‑owned firm. We help financial institutions uncover overlooked opportunities, navigate complexity, and make decisions grounded in insight—not impulse. Our work is focused on long‑term impact and relationships built on what matters most: trust and enduring performance.
About the Position
The Executive Administrator & Facilities Coordinator plays a dual‑role supporting both executive leadership and the in‑office Facilities function. This position is critical to ensuring a seamless, high‑functioning workplace experience while maintaining high‑quality administrative support for assigned executives. It is a Monday‑Friday, in‑office role based in the Chicago office, with an anticipated 50/50 time allocation between executive support and facilities responsibilities. Compensation (salary and bonus) will be split evenly across both functions but the reporting line will be to Facilities.
Responsibilities
Sales Team/Executive Support (Approx. 50%)
– Provide administrative support to various sales/executive teams on an as‑needed basis; coordinate internal and external meetings, including logistics, catering, and materials; maintain detailed calendars, prioritize meeting requests, and resolve scheduling conflicts; process expense reports; handle a moderate volume of phone and email communications in a professional and effective manner; plan and book business travel arrangements; execute general administrative duties including copying, filing, and ad‑hoc projects.
Facilities & Office Operations (Approx. 50%)
– Maintain a strong in‑office presence, supporting daily operations of the Chicago office Monday through Friday and may also act as a backup to reception; respond as the backup to all Facilities emails and tickets; handle incoming and outgoing mail and packages adhering to compliance protocols; stock and maintain three office kitchens twice daily to ensure cleanliness, organization, and availability of supplies; clean, reset, and prepare conference rooms throughout the day, ensuring readiness for all meetings; restock supply rooms daily, maintaining appropriate inventory levels; order all kitchen, conference, and office supplies on a weekly basis, managing vendor relationships and cost efficiency; support Facilities as a backup for vendors entering the office (cleaning, maintenance, deliveries, etc.), ensuring professionalism and adherence to expectations; develop, document, and maintain Standard Operating Procedures (SOPs) for all Facilities‑related activities, with an initial focus on the Chicago office and scalability to other locations; assist with coordination and execution of in‑office events, meetings, and team gatherings; evolve the role as office needs grow, with potential to scale Facilities processes across multiple locations.
Requirements
Strong problem‑solving skills and ability to think proactively
Self‑motivated with the ability to work independently and take initiative
Excellent prioritization skills with the ability to balance competing demands
High level of professionalism, discretion, and judgment when handling confidential information
Strong organizational skills with exceptional attention to detail
Polished verbal and written communication skills
Friendly, approachable demeanor with the ability to build strong relationships across teams
Ability to work effectively under pressure and meet deadlines while maintaining high standards
Comfortable working in a highly visible, in‑office role with a service‑oriented mindset
Demonstrates the firm’s core values of integrity, excellence, teamwork, and results
Ideal candidate thrives in a dynamic environment and enjoys a mix of administrative and hands‑on operational work
Must be eligible to work permanently in the United States without sponsorship.
Featured Benefits
Health Coverage
Medical, Dental & Vision Insurance (administered through a national carrier such as Blue Cross Blue Shields)
Prescription Drug Plans
Pre‑Tax Flexible Spending Account (Health and Dependent Care) (FSA)
Health Savings Account (HSA)
Time Off & Work‑Life Benefits
Vacation/Personal Days + Holidays
Financial & Income Protection Benefits
PT Retirement
Mission‑Driven Employee Stock Ownership Plan
Voluntary Life Insurance + Long‑Term Disability Insurance
Wellness & Everyday Support
Discounted Fitness Memberships (Free membership for Chicago office)
Pre‑Tax Commuter Benefits – Transit & Parking
Mental Health support through company provided Employee Assistance Program
Employee recognition programs (PT Rewards and Annual Awards)
Compensation
The base salary range for this position is $65,000 - 80,000. This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand. This position is also eligible for a bonus component that would be dependent on pre‑defined performance factors. All compensation determinations are based on the skills and experience required for the position and commensurate with experience of selected individuals, which may vary above and below the stated amounts.
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Headquartered in Chicago, Performance Trust Capital Partners, LLC is an investment bank that combines Wall Street scale with the agility of an independent, employee‑owned firm. We help financial institutions uncover overlooked opportunities, navigate complexity, and make decisions grounded in insight—not impulse. Our work is focused on long‑term impact and relationships built on what matters most: trust and enduring performance.
About the Position
The Executive Administrator & Facilities Coordinator plays a dual‑role supporting both executive leadership and the in‑office Facilities function. This position is critical to ensuring a seamless, high‑functioning workplace experience while maintaining high‑quality administrative support for assigned executives. It is a Monday‑Friday, in‑office role based in the Chicago office, with an anticipated 50/50 time allocation between executive support and facilities responsibilities. Compensation (salary and bonus) will be split evenly across both functions but the reporting line will be to Facilities.
Responsibilities
Sales Team/Executive Support (Approx. 50%)
– Provide administrative support to various sales/executive teams on an as‑needed basis; coordinate internal and external meetings, including logistics, catering, and materials; maintain detailed calendars, prioritize meeting requests, and resolve scheduling conflicts; process expense reports; handle a moderate volume of phone and email communications in a professional and effective manner; plan and book business travel arrangements; execute general administrative duties including copying, filing, and ad‑hoc projects.
Facilities & Office Operations (Approx. 50%)
– Maintain a strong in‑office presence, supporting daily operations of the Chicago office Monday through Friday and may also act as a backup to reception; respond as the backup to all Facilities emails and tickets; handle incoming and outgoing mail and packages adhering to compliance protocols; stock and maintain three office kitchens twice daily to ensure cleanliness, organization, and availability of supplies; clean, reset, and prepare conference rooms throughout the day, ensuring readiness for all meetings; restock supply rooms daily, maintaining appropriate inventory levels; order all kitchen, conference, and office supplies on a weekly basis, managing vendor relationships and cost efficiency; support Facilities as a backup for vendors entering the office (cleaning, maintenance, deliveries, etc.), ensuring professionalism and adherence to expectations; develop, document, and maintain Standard Operating Procedures (SOPs) for all Facilities‑related activities, with an initial focus on the Chicago office and scalability to other locations; assist with coordination and execution of in‑office events, meetings, and team gatherings; evolve the role as office needs grow, with potential to scale Facilities processes across multiple locations.
Requirements
Strong problem‑solving skills and ability to think proactively
Self‑motivated with the ability to work independently and take initiative
Excellent prioritization skills with the ability to balance competing demands
High level of professionalism, discretion, and judgment when handling confidential information
Strong organizational skills with exceptional attention to detail
Polished verbal and written communication skills
Friendly, approachable demeanor with the ability to build strong relationships across teams
Ability to work effectively under pressure and meet deadlines while maintaining high standards
Comfortable working in a highly visible, in‑office role with a service‑oriented mindset
Demonstrates the firm’s core values of integrity, excellence, teamwork, and results
Ideal candidate thrives in a dynamic environment and enjoys a mix of administrative and hands‑on operational work
Must be eligible to work permanently in the United States without sponsorship.
Featured Benefits
Health Coverage
Medical, Dental & Vision Insurance (administered through a national carrier such as Blue Cross Blue Shields)
Prescription Drug Plans
Pre‑Tax Flexible Spending Account (Health and Dependent Care) (FSA)
Health Savings Account (HSA)
Time Off & Work‑Life Benefits
Vacation/Personal Days + Holidays
Financial & Income Protection Benefits
PT Retirement
Mission‑Driven Employee Stock Ownership Plan
Voluntary Life Insurance + Long‑Term Disability Insurance
Wellness & Everyday Support
Discounted Fitness Memberships (Free membership for Chicago office)
Pre‑Tax Commuter Benefits – Transit & Parking
Mental Health support through company provided Employee Assistance Program
Employee recognition programs (PT Rewards and Annual Awards)
Compensation
The base salary range for this position is $65,000 - 80,000. This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand. This position is also eligible for a bonus component that would be dependent on pre‑defined performance factors. All compensation determinations are based on the skills and experience required for the position and commensurate with experience of selected individuals, which may vary above and below the stated amounts.
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