Business and Operations Support – Accounting Clerk
IBTS - Institute for Building Technology and Safety, Baton Rouge, LA, United States
Job Summary
Job Summary The Business and Operations Support – Accounting Clerk serves as a key support position within the Finance Department. This position is responsible for front desk reception and customer service, business tax (occupational license) collection, accounts payable and accounts receivable processing, and general accounting and clerical support. The Accounting Clerk also assists the Finance Director with routine and special accounting tasks as needed.
Responsibilities
Front Desk Reception & Customer Service
Greets and assists visitors to City Hall in a courteous and professional manner
Answers and routes incoming telephone calls to appropriate departments or staff
Provides general information to the public regarding City services, forms, and procedures
Monitors and responds to the City’s general services email inbox, directing messages appropriately
Maintains an organized and professional front desk and reception area
Business Tax & Occupational License Administration
Collects occupational license and business tax payments in accordance with city ordinances
Processes new business license applications, renewals, and related documentation
Provides information to business owners regarding licensing requirements, fee schedules, and deadlines
Issues receipts and ensures proper posting of payments to the accounting system
Maintains accurate records and files related to business licenses and tax collections
Assists with compliance follow-up related to delinquent accounts, as directed
Accounts Payable
Receives, reviews, and processes vendor invoices for accuracy and completeness
Verifies proper approvals and supporting documentation prior to payment
Enters accounts payable transactions into the financial system
Assists with preparation of check runs and electronic payments
Files paid invoices and maintains organized accounts payable records
Accounts Receivable
Assists with billing and receipt of payments for city services, fees, and miscellaneous revenues
Processes daily cash receipts, prepares deposits, and records transactions in the accounting system in accordance with established internal controls, with independent review and approval performed by the Finance Director or designee
Issues receipts to customers and balances daily collections
Assists with monitoring outstanding receivables and preparing reports as requested
General Accounting & Clerical Support
Performs routine general accounting duties, including data entry, reconciliations, and filing
Assists the Finance Director with special projects, reports, audits, and year-end activities
Maintains finance department files and records in accordance with retention policies
Provides administrative support to the Finance Department as needed
Performs other duties as assigned that are appropriate for the position and skill level
Qualifications
Minimum Qualifications
High school diploma or GED required
One (1) year of clerical, accounting, cash-handling, or customer service experience preferred
Municipal finance or governmental accounting experience preferred but not required
Knowledge, Skills, And Abilities
Basic knowledge of accounting Principles and office procedures
Ability to handle checks, money orders and electronic payments accurately
Strong customer service and communication skills
Proficiency with basic office software (word processing, spreadsheets, email)
Ability to maintain confidentiality and handle sensitive financial information
Strong organizational skills and attention to detail
Ability to multitask and prioritize duties in a public-facing environment
Personal Qualities
IBTS places a high value on certain personal traits that work toward creating a positive, professional, and supportive work environment. The following highlights the personal traits key for success within the organization:
Strong Work Ethic
Teachable/Continuous Learner
Reliable/Dependable
Collaborative/Team Contributor
Physical Demands
Primarily sedentary office work with frequent interaction with the public
Requires ability to sit, stand, walk, and use standard office equipment
Regular attendance during normal City Hall business hours is required in a normal office environment.
Company Overview
Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.
The Institute for Building Technology and Safety (IBTS) is a 501(c)(3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.
IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Puerto Rico, and Washington, DC.
We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.
Explore the opportunities!
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Job Summary The Business and Operations Support – Accounting Clerk serves as a key support position within the Finance Department. This position is responsible for front desk reception and customer service, business tax (occupational license) collection, accounts payable and accounts receivable processing, and general accounting and clerical support. The Accounting Clerk also assists the Finance Director with routine and special accounting tasks as needed.
Responsibilities
Front Desk Reception & Customer Service
Greets and assists visitors to City Hall in a courteous and professional manner
Answers and routes incoming telephone calls to appropriate departments or staff
Provides general information to the public regarding City services, forms, and procedures
Monitors and responds to the City’s general services email inbox, directing messages appropriately
Maintains an organized and professional front desk and reception area
Business Tax & Occupational License Administration
Collects occupational license and business tax payments in accordance with city ordinances
Processes new business license applications, renewals, and related documentation
Provides information to business owners regarding licensing requirements, fee schedules, and deadlines
Issues receipts and ensures proper posting of payments to the accounting system
Maintains accurate records and files related to business licenses and tax collections
Assists with compliance follow-up related to delinquent accounts, as directed
Accounts Payable
Receives, reviews, and processes vendor invoices for accuracy and completeness
Verifies proper approvals and supporting documentation prior to payment
Enters accounts payable transactions into the financial system
Assists with preparation of check runs and electronic payments
Files paid invoices and maintains organized accounts payable records
Accounts Receivable
Assists with billing and receipt of payments for city services, fees, and miscellaneous revenues
Processes daily cash receipts, prepares deposits, and records transactions in the accounting system in accordance with established internal controls, with independent review and approval performed by the Finance Director or designee
Issues receipts to customers and balances daily collections
Assists with monitoring outstanding receivables and preparing reports as requested
General Accounting & Clerical Support
Performs routine general accounting duties, including data entry, reconciliations, and filing
Assists the Finance Director with special projects, reports, audits, and year-end activities
Maintains finance department files and records in accordance with retention policies
Provides administrative support to the Finance Department as needed
Performs other duties as assigned that are appropriate for the position and skill level
Qualifications
Minimum Qualifications
High school diploma or GED required
One (1) year of clerical, accounting, cash-handling, or customer service experience preferred
Municipal finance or governmental accounting experience preferred but not required
Knowledge, Skills, And Abilities
Basic knowledge of accounting Principles and office procedures
Ability to handle checks, money orders and electronic payments accurately
Strong customer service and communication skills
Proficiency with basic office software (word processing, spreadsheets, email)
Ability to maintain confidentiality and handle sensitive financial information
Strong organizational skills and attention to detail
Ability to multitask and prioritize duties in a public-facing environment
Personal Qualities
IBTS places a high value on certain personal traits that work toward creating a positive, professional, and supportive work environment. The following highlights the personal traits key for success within the organization:
Strong Work Ethic
Teachable/Continuous Learner
Reliable/Dependable
Collaborative/Team Contributor
Physical Demands
Primarily sedentary office work with frequent interaction with the public
Requires ability to sit, stand, walk, and use standard office equipment
Regular attendance during normal City Hall business hours is required in a normal office environment.
Company Overview
Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.
The Institute for Building Technology and Safety (IBTS) is a 501(c)(3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.
IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Puerto Rico, and Washington, DC.
We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents. Veterans and individuals with disabilities are encouraged to apply.
Explore the opportunities!
#J-18808-Ljbffr