Emergency Management Procurement Coordinator
WSP, San Juan, San Juan, United States
Overview
WSP USA is currently seeking an Emergency Management Procurement Coordinator based in our San Juan, PR office location. The Emergency Management Procurement Coordinator manages the rapid sourcing of goods, services, and construction during disasters, balancing speed with compliance to procurement policies and donor regulations.
Responsibilities
Execute end‑to‑end procurement, including solicitations and contract management. The candidate should have detailed knowledge and understanding of FEMA, local State Contracting policies, Federal Procurement Policies FAR concepts, principles, and practices.
Experience in logistics, shipping, warehousing, and materials management, such as forklifts, trucking, cranes, generators, parts and servicing, life support items.
Draft Master Service Agreements, notices to proceed, purchase orders, and task orders to support division’s purchasing.
Support overall project management office with contract‑related duties.
Vet and onboarding of prospective vendors and subcontractors.
Support client proposals/bid efforts with subcontractor/vendor related activity.
Maintain district procurement tracking files for distribution and shuffling.
Act as subcontractor liaison for contracting, subcontracting, and insurance certificates.
Support the development performance risk ratings of contractors and evaluation of cost and pricing data.
Exercise responsible and ethical decision‑making regarding company funds, resources, and adherence to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.
Qualifications
Required Qualifications
3+ years of project related work with Emergency Management procurement.
Subcontractor invoicing, requisitions, closeout. Full lifecycle process.
Prior project procurement/administrative experience in Emergency Management.
Availability to work outside the normal work schedule.
Work location is Hybrid, in office, in Home and on Project location sites.
Ability to Mobilize any location in USA and all territories, within 24–48 hours onsite in Natural Declared Disaster zones.
Deployments may be from 3 days up to 30 days. Schedule up to 12 hours day and 7 days a week up to 15 days at a time.
Works well under pressure and able to handle change in priorities.
Strong knowledge of ERP Systems/Microsoft Office Suite, Oracle.
Relocation assistance is not available for this position.
Preferred Qualifications
Thorough understanding of Postal, Various State Subcontracting, FAR, DFAR, FTA and DOT regulations.
Prevailing Wage expertise such as Service Contract Act and Davis Bacon Wages.
Benefits
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation
Expected Salary (all locations): $43,900.00 - $65,900.00
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
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WSP USA is currently seeking an Emergency Management Procurement Coordinator based in our San Juan, PR office location. The Emergency Management Procurement Coordinator manages the rapid sourcing of goods, services, and construction during disasters, balancing speed with compliance to procurement policies and donor regulations.
Responsibilities
Execute end‑to‑end procurement, including solicitations and contract management. The candidate should have detailed knowledge and understanding of FEMA, local State Contracting policies, Federal Procurement Policies FAR concepts, principles, and practices.
Experience in logistics, shipping, warehousing, and materials management, such as forklifts, trucking, cranes, generators, parts and servicing, life support items.
Draft Master Service Agreements, notices to proceed, purchase orders, and task orders to support division’s purchasing.
Support overall project management office with contract‑related duties.
Vet and onboarding of prospective vendors and subcontractors.
Support client proposals/bid efforts with subcontractor/vendor related activity.
Maintain district procurement tracking files for distribution and shuffling.
Act as subcontractor liaison for contracting, subcontracting, and insurance certificates.
Support the development performance risk ratings of contractors and evaluation of cost and pricing data.
Exercise responsible and ethical decision‑making regarding company funds, resources, and adherence to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.
Qualifications
Required Qualifications
3+ years of project related work with Emergency Management procurement.
Subcontractor invoicing, requisitions, closeout. Full lifecycle process.
Prior project procurement/administrative experience in Emergency Management.
Availability to work outside the normal work schedule.
Work location is Hybrid, in office, in Home and on Project location sites.
Ability to Mobilize any location in USA and all territories, within 24–48 hours onsite in Natural Declared Disaster zones.
Deployments may be from 3 days up to 30 days. Schedule up to 12 hours day and 7 days a week up to 15 days at a time.
Works well under pressure and able to handle change in priorities.
Strong knowledge of ERP Systems/Microsoft Office Suite, Oracle.
Relocation assistance is not available for this position.
Preferred Qualifications
Thorough understanding of Postal, Various State Subcontracting, FAR, DFAR, FTA and DOT regulations.
Prevailing Wage expertise such as Service Contract Act and Davis Bacon Wages.
Benefits
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation
Expected Salary (all locations): $43,900.00 - $65,900.00
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
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