Emergency Management Procurement Coordinator
WSP USA, San Juan, San Juan, United States
This Opportunity
WSP USA is currently seeking an Emergency Management Procurement Coordinator based in our San Juan, PR office location. The role manages the rapid sourcing of goods, services, and construction during disasters, balancing speed with compliance to procurement policies and donor regulations.
Your Impact
Ability to execute end‑to‑end procurement, including solicitations and contract management. Detailed knowledge of FEMA, local State Contracting policies, Federal Procurement Policies FAR concepts, principles, and practices.
Experience in logistics, shipping, warehousing, and materials management, such as forklifts, trucking, cranes, generators, parts and servicing, and life support items.
Support division’s purchasing by drafting Master Service Agreements, notices to proceed, purchase orders, and task orders.
Support overall project management office with contract‑related duties.
Vetting and onboarding prospective vendors and subcontractors.
Support client proposals/bid efforts with subcontractor/vendor related activity.
Maintain District procurement tracking files for distribution and shuffling.
Act as subcontractor liaison for contracting, subcontracting, and insurance certificates.
Support the development of performance risk ratings of contractors and the evaluation of cost and pricing data.
Exercise responsible and ethical decision‑making regarding company funds, resources, and adherence to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.
Required Qualifications
3+ years of project‑related work with Emergency Management procurement.
Subcontractor invoicing, requisitions, closeout—full lifecycle process.
Prior project procurement/administrative experience in Emergency Management.
Availability to work outside the normal work schedule.
Work location is hybrid—office, home, and project locations.
Ability to mobilize any location in the USA and all territories within 24–48 hours on-site in natural declared disaster zones.
Deployments may last from 3 to 30 days with schedules up to 12 hours a day, 7 days a week, up to 15 days at a time.
Support the development of performance risk ratings of contractors and the evaluation of cost and pricing data.
Works well under pressure and can handle changing priorities.
Strong knowledge of ERP Systems, Microsoft Office Suite, and Oracle.
Relocation assistance is not available for this position.
Preferred Qualifications
Thorough understanding of Postal, various State subcontracting, FAR, DFAR, FTA, and DOT regulations.
Prevailing Wage expertise such as Service Contract Act and Davis‑Bacon wages.
WSP Benefits
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout an employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation
Expected Salary (all locations): $43,900.00 - $65,900.00
WSP USA provides the compensation range that the company in good faith believes it might pay for this position, based on the successful applicant’s education, experience, knowledge, skills, and abilities, as well as internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
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WSP USA is currently seeking an Emergency Management Procurement Coordinator based in our San Juan, PR office location. The role manages the rapid sourcing of goods, services, and construction during disasters, balancing speed with compliance to procurement policies and donor regulations.
Your Impact
Ability to execute end‑to‑end procurement, including solicitations and contract management. Detailed knowledge of FEMA, local State Contracting policies, Federal Procurement Policies FAR concepts, principles, and practices.
Experience in logistics, shipping, warehousing, and materials management, such as forklifts, trucking, cranes, generators, parts and servicing, and life support items.
Support division’s purchasing by drafting Master Service Agreements, notices to proceed, purchase orders, and task orders.
Support overall project management office with contract‑related duties.
Vetting and onboarding prospective vendors and subcontractors.
Support client proposals/bid efforts with subcontractor/vendor related activity.
Maintain District procurement tracking files for distribution and shuffling.
Act as subcontractor liaison for contracting, subcontracting, and insurance certificates.
Support the development of performance risk ratings of contractors and the evaluation of cost and pricing data.
Exercise responsible and ethical decision‑making regarding company funds, resources, and adherence to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.
Required Qualifications
3+ years of project‑related work with Emergency Management procurement.
Subcontractor invoicing, requisitions, closeout—full lifecycle process.
Prior project procurement/administrative experience in Emergency Management.
Availability to work outside the normal work schedule.
Work location is hybrid—office, home, and project locations.
Ability to mobilize any location in the USA and all territories within 24–48 hours on-site in natural declared disaster zones.
Deployments may last from 3 to 30 days with schedules up to 12 hours a day, 7 days a week, up to 15 days at a time.
Support the development of performance risk ratings of contractors and the evaluation of cost and pricing data.
Works well under pressure and can handle changing priorities.
Strong knowledge of ERP Systems, Microsoft Office Suite, and Oracle.
Relocation assistance is not available for this position.
Preferred Qualifications
Thorough understanding of Postal, various State subcontracting, FAR, DFAR, FTA, and DOT regulations.
Prevailing Wage expertise such as Service Contract Act and Davis‑Bacon wages.
WSP Benefits
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout an employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation
Expected Salary (all locations): $43,900.00 - $65,900.00
WSP USA provides the compensation range that the company in good faith believes it might pay for this position, based on the successful applicant’s education, experience, knowledge, skills, and abilities, as well as internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
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