Assistant Manager, Construction Administration ($91,400 - $121,900)
Irvine Company, Newport Beach, CA, United States
Position Summary
The Assistant Manager, Contracts & Construction Administration is a key position to support contracts, construction administration and coordination within the Capital Projects department and with external vendors and contractors. This role will analyze how budgets inform construction contracts and pay applications to develop expertise. The Assistant Manager will apply sound reasoning and independent judgement to perform the Key Responsibilities listed below, including tracking project costs within the financial system, and will coordinate with the Construction and Development management teams to ensure process adherence and quality control of project documentation.
Key Responsibilities
Manage commitments into Systems Applications and Products (SAP) for the $100M+ reinvestment and repairs business plan.
Prepare and execute critical legal contract documents through the Sharepoint platform to assure pricing accuracy and internal coding compliance.
Train new Contract Administrators in areas of Contract and Change Order processing using departmental guidelines and procedures.
Audit Certificates of Insurance (COI) submitted by vendors to identify deficiencies and coordinate updated documents to ensure compliance.
Promote cost accountability and financial rigor across all disciplines with both internal and external stakeholders.
Perform quality control reviews of Schedules of Values and Scopes of Work to mitigate financial risk and project delays.
Ensure process adherence by key stakeholders in the Capital Projects team and implement best practices.
Identify and implement procedural efficiencies within departmental protocols.
Additional Skills
Construction industry background is a plus
Demonstrate proficiency in SAP
Preferred Education
Bachelor’s Degree (or equivalent experience)
Preferred Years Of Relevant Work Experience
3+ years
Additional Requirements
Strong attention to detail and excellent organization skills
Demonstrate self-reliance and initiative to achieve daily objectives with minimal supervision
Apply general knowledge of American Institute of Architects (AIA) forms and common construction agreements
Compensation
Minimum Qualifications / Other Expectations:
Base Pay Range: $91,400.00 - $121,900.00
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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The Assistant Manager, Contracts & Construction Administration is a key position to support contracts, construction administration and coordination within the Capital Projects department and with external vendors and contractors. This role will analyze how budgets inform construction contracts and pay applications to develop expertise. The Assistant Manager will apply sound reasoning and independent judgement to perform the Key Responsibilities listed below, including tracking project costs within the financial system, and will coordinate with the Construction and Development management teams to ensure process adherence and quality control of project documentation.
Key Responsibilities
Manage commitments into Systems Applications and Products (SAP) for the $100M+ reinvestment and repairs business plan.
Prepare and execute critical legal contract documents through the Sharepoint platform to assure pricing accuracy and internal coding compliance.
Train new Contract Administrators in areas of Contract and Change Order processing using departmental guidelines and procedures.
Audit Certificates of Insurance (COI) submitted by vendors to identify deficiencies and coordinate updated documents to ensure compliance.
Promote cost accountability and financial rigor across all disciplines with both internal and external stakeholders.
Perform quality control reviews of Schedules of Values and Scopes of Work to mitigate financial risk and project delays.
Ensure process adherence by key stakeholders in the Capital Projects team and implement best practices.
Identify and implement procedural efficiencies within departmental protocols.
Additional Skills
Construction industry background is a plus
Demonstrate proficiency in SAP
Preferred Education
Bachelor’s Degree (or equivalent experience)
Preferred Years Of Relevant Work Experience
3+ years
Additional Requirements
Strong attention to detail and excellent organization skills
Demonstrate self-reliance and initiative to achieve daily objectives with minimal supervision
Apply general knowledge of American Institute of Architects (AIA) forms and common construction agreements
Compensation
Minimum Qualifications / Other Expectations:
Base Pay Range: $91,400.00 - $121,900.00
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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