Executive Assistant, Office Manager
Addison Group, Katy, TX, United States
Position Title: Executive Assistant/ Office Manager
Location: Katy, TX
Assignment Type: Direct Hire
Compensation: $70,000-80,000
Work Schedule: Monday–Friday, 8-5
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Overview
The Executive Assistant is a highly organized, service‑oriented professional who provides high‑level administrative and operational support to senior leadership and strategic team members. This role plays a critical part in maintaining efficient front‑desk operations while enabling executives to remain focused, prepared, and productive. This position requires exceptional organizational judgment, attention to detail, discretion, and the ability to manage a broad range of administrative, office, and project‑based responsibilities while consistently presenting a professional and polished image.
Key Responsibilities
Executive & Leadership Support
Manage complex calendars, schedules, and meeting logistics for multiple senior leaders
Prepare leaders for meetings by coordinating agendas, materials, and supporting documentation
Draft, organize, and oversee professional correspondence and communications
Maintain orderly digital and physical filing systems
Handle sensitive and confidential information with professionalism and discretion
Meetings & Coordination
Coordinate internal and external meetings, including room scheduling and technology setup
Document meeting notes, distribute minutes, and track action items
Support alignment and follow‑through on strategic initiatives and deliverables
Travel & Expense Management
Coordinate domestic and international travel arrangements
Manage expense reporting through systems such as Concur or Ramp
Partner with accounting or accounts payable teams to ensure timely and accurate processing
Front Desk & Office Operations
Serve as the first point of contact for visitors, incoming calls, and guests
Maintain front desk coverage and uphold a professional office atmosphere
Manage conference rooms, visitor logs, and badge access
Oversee office supplies, vendors, and general workplace organization
Events & Culture Support
Assist in planning internal meetings, team events, and employee engagement activities
Support recognition programs, internal communications, and culture initiatives
Help coordinate leadership meetings and customer‑facing events
Operational & Project Support
Assist with cross‑functional projects, research, and ad hoc initiatives
Support administrative components of strategic programs
Maintain standard operating procedures, process documentation, and digital boards
Provide overflow administrative support to departments such as HR, Accounting, or Operations
General Administrative Functions
Manage mail, shipments, courier services, and document processing
Order meals, office supplies, and coordinate office services
Support scanning, filing, and record maintenance
Perform additional duties as needed to support leadership and business operations
Required Skills & Qualifications
5+ years of experience supporting senior leaders or executive teams
Strong organizational, prioritization, and time‑management skills
Exceptional attention to detail and accuracy
Professional written and verbal communication skills
Proven discretion in handling confidential information
Ability to manage multiple priorities in a fast‑paced environment
Proactive, resourceful, and solution‑oriented approach
Comfortable working independently and cross‑functionally
Technical Skills
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience with expense management systems (e.g., Concur, Ramp)
Familiarity with ERP, CRM, and document management platforms
Ability to quickly learn and adapt to new tools and systems
Core Competencies
Professional presence and executive support capabilities
Organizational excellence and time management
Confidentiality and sound judgment
Stakeholder communication and coordination
Problem‑solving and initiative
Adaptability and composure under pressure
Collaboration and cross‑functional support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Location: Katy, TX
Assignment Type: Direct Hire
Compensation: $70,000-80,000
Work Schedule: Monday–Friday, 8-5
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Overview
The Executive Assistant is a highly organized, service‑oriented professional who provides high‑level administrative and operational support to senior leadership and strategic team members. This role plays a critical part in maintaining efficient front‑desk operations while enabling executives to remain focused, prepared, and productive. This position requires exceptional organizational judgment, attention to detail, discretion, and the ability to manage a broad range of administrative, office, and project‑based responsibilities while consistently presenting a professional and polished image.
Key Responsibilities
Executive & Leadership Support
Manage complex calendars, schedules, and meeting logistics for multiple senior leaders
Prepare leaders for meetings by coordinating agendas, materials, and supporting documentation
Draft, organize, and oversee professional correspondence and communications
Maintain orderly digital and physical filing systems
Handle sensitive and confidential information with professionalism and discretion
Meetings & Coordination
Coordinate internal and external meetings, including room scheduling and technology setup
Document meeting notes, distribute minutes, and track action items
Support alignment and follow‑through on strategic initiatives and deliverables
Travel & Expense Management
Coordinate domestic and international travel arrangements
Manage expense reporting through systems such as Concur or Ramp
Partner with accounting or accounts payable teams to ensure timely and accurate processing
Front Desk & Office Operations
Serve as the first point of contact for visitors, incoming calls, and guests
Maintain front desk coverage and uphold a professional office atmosphere
Manage conference rooms, visitor logs, and badge access
Oversee office supplies, vendors, and general workplace organization
Events & Culture Support
Assist in planning internal meetings, team events, and employee engagement activities
Support recognition programs, internal communications, and culture initiatives
Help coordinate leadership meetings and customer‑facing events
Operational & Project Support
Assist with cross‑functional projects, research, and ad hoc initiatives
Support administrative components of strategic programs
Maintain standard operating procedures, process documentation, and digital boards
Provide overflow administrative support to departments such as HR, Accounting, or Operations
General Administrative Functions
Manage mail, shipments, courier services, and document processing
Order meals, office supplies, and coordinate office services
Support scanning, filing, and record maintenance
Perform additional duties as needed to support leadership and business operations
Required Skills & Qualifications
5+ years of experience supporting senior leaders or executive teams
Strong organizational, prioritization, and time‑management skills
Exceptional attention to detail and accuracy
Professional written and verbal communication skills
Proven discretion in handling confidential information
Ability to manage multiple priorities in a fast‑paced environment
Proactive, resourceful, and solution‑oriented approach
Comfortable working independently and cross‑functionally
Technical Skills
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience with expense management systems (e.g., Concur, Ramp)
Familiarity with ERP, CRM, and document management platforms
Ability to quickly learn and adapt to new tools and systems
Core Competencies
Professional presence and executive support capabilities
Organizational excellence and time management
Confidentiality and sound judgment
Stakeholder communication and coordination
Problem‑solving and initiative
Adaptability and composure under pressure
Collaboration and cross‑functional support
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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