Executive Assistant
Addison Group, Chicago, IL, United States
Compensation
$85,000 – $100,000 annually
Work Schedule
Full-time, Monday – Friday, 8:00 AM – 5:00 PM - Hybrid (3 days onsite, 2 days remote)
Benefits
This position is eligible for medical, dental, vision, and 401(k).
About Our Client
Addison Group is hiring on behalf of our client, a well‑established and highly respected financial services firm based in downtown Chicago.
Job Description
Our client is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leaders and investment professionals. This individual will play a key role in maintaining efficiency across leadership operations, managing complex logistics, and ensuring day‑to‑day activities run smoothly. The ideal candidate is proactive, resourceful, and thrives in a dynamic environment that requires discretion and sound judgment.
Key Responsibilities
Manage complex, fast‑moving calendars for multiple senior executives, ensuring priorities are aligned and time is used strategically
Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and comprehensive itineraries
Anticipate scheduling conflicts and adjust plans proactively as business needs evolve
Plan and facilitate logistics for leadership meetings, board meetings, and external stakeholder engagements
Serve as a primary point of contact for executives, maintaining strong communication with internal teams and external partners
Prepare, submit, and reconcile expense reports through Concur with accuracy and timeliness
Provide support for general office operations and assist with vendor coordination when needed
Maintain organized records and documentation to ensure efficient day‑to‑day workflow
Handle sensitive financial and business information with a high level of discretion and professionalism
Apply sound judgment when managing communications, correspondence, and confidential materials
Qualifications
4–6+ years of experience in an Executive Assistant or Senior Administrative role
Experience supporting multiple executives or senior leaders simultaneously
Advanced proficiency in Microsoft Outlook with heavy calendaring experience
Strong experience coordinating complex travel arrangements
Experience using Concur for expense reporting
Excellent written and verbal communication skills
Highly organized with strong time management and prioritization abilities
Self‑motivated, dependable, and comfortable working both independently and collaboratively
Opportunity to support senior leadership within a respected financial organization
Collaborative team environment that values professionalism and mutual support
High‑visibility role with impact across leadership operations
Downtown Chicago office location with hybrid flexibility
Equal Employment Opportunity
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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$85,000 – $100,000 annually
Work Schedule
Full-time, Monday – Friday, 8:00 AM – 5:00 PM - Hybrid (3 days onsite, 2 days remote)
Benefits
This position is eligible for medical, dental, vision, and 401(k).
About Our Client
Addison Group is hiring on behalf of our client, a well‑established and highly respected financial services firm based in downtown Chicago.
Job Description
Our client is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leaders and investment professionals. This individual will play a key role in maintaining efficiency across leadership operations, managing complex logistics, and ensuring day‑to‑day activities run smoothly. The ideal candidate is proactive, resourceful, and thrives in a dynamic environment that requires discretion and sound judgment.
Key Responsibilities
Manage complex, fast‑moving calendars for multiple senior executives, ensuring priorities are aligned and time is used strategically
Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and comprehensive itineraries
Anticipate scheduling conflicts and adjust plans proactively as business needs evolve
Plan and facilitate logistics for leadership meetings, board meetings, and external stakeholder engagements
Serve as a primary point of contact for executives, maintaining strong communication with internal teams and external partners
Prepare, submit, and reconcile expense reports through Concur with accuracy and timeliness
Provide support for general office operations and assist with vendor coordination when needed
Maintain organized records and documentation to ensure efficient day‑to‑day workflow
Handle sensitive financial and business information with a high level of discretion and professionalism
Apply sound judgment when managing communications, correspondence, and confidential materials
Qualifications
4–6+ years of experience in an Executive Assistant or Senior Administrative role
Experience supporting multiple executives or senior leaders simultaneously
Advanced proficiency in Microsoft Outlook with heavy calendaring experience
Strong experience coordinating complex travel arrangements
Experience using Concur for expense reporting
Excellent written and verbal communication skills
Highly organized with strong time management and prioritization abilities
Self‑motivated, dependable, and comfortable working both independently and collaboratively
Opportunity to support senior leadership within a respected financial organization
Collaborative team environment that values professionalism and mutual support
High‑visibility role with impact across leadership operations
Downtown Chicago office location with hybrid flexibility
Equal Employment Opportunity
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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