HVAC Estimator / Project Manager
W3Global, Woodbridge, VA, United States
Position Summary
The HVAC Service Manager is responsible for overseeing the daily operations of the HVAC service department. This role manages technicians, ensures high-quality service delivery, maintains customer satisfaction, and drives department profitability. The HVAC Service Manager ensures compliance with safety regulations, company standards, and industry best practices while supporting team development and operational efficiency.
Estimating
Review project plans, specifications, and bid documents to prepare detailed HVAC cost estimates
Perform take-offs for labor, materials, equipment, and subcontractor pricing
Solicit and evaluate vendor and subcontractor bids
Prepare and submit competitive proposals and bid packages
Identify value engineering opportunities to reduce costs while maintaining quality
Maintain estimating database and historical cost records
Project Management
Oversee HVAC projects from award through closeout
Develop project schedules, budgets, and timelines
Coordinate with clients, general contractors, engineers, and internal teams
Manage procurement of materials and equipment
Track project progress, costs, and change orders
Ensure compliance with contract documents, codes, and safety standards
Conduct site visits and attend project meetings
Resolve project issues and mitigate risks
Financial & Administrative
Monitor job costs and profitability
Prepare and review RFIs, submittals, and change orders
Assist with billing, invoicing, and project reportingMaintain project documentation and records
Qualifications
Bachelor's degree in Construction Management, Mechanical Engineering, or related field (preferred)
3-7+ years of experience in HVAC estimating and/or project management
Strong knowledge of HVAC systems, installation methods, and industry standards
Proficiency in estimating software (e.g., FastPIPE, Trimble, Bluebeam)
Ability to read and interpret blueprints and technical drawings
Strong organizational, communication, and negotiation skills
Valid driver's license
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The HVAC Service Manager is responsible for overseeing the daily operations of the HVAC service department. This role manages technicians, ensures high-quality service delivery, maintains customer satisfaction, and drives department profitability. The HVAC Service Manager ensures compliance with safety regulations, company standards, and industry best practices while supporting team development and operational efficiency.
Estimating
Review project plans, specifications, and bid documents to prepare detailed HVAC cost estimates
Perform take-offs for labor, materials, equipment, and subcontractor pricing
Solicit and evaluate vendor and subcontractor bids
Prepare and submit competitive proposals and bid packages
Identify value engineering opportunities to reduce costs while maintaining quality
Maintain estimating database and historical cost records
Project Management
Oversee HVAC projects from award through closeout
Develop project schedules, budgets, and timelines
Coordinate with clients, general contractors, engineers, and internal teams
Manage procurement of materials and equipment
Track project progress, costs, and change orders
Ensure compliance with contract documents, codes, and safety standards
Conduct site visits and attend project meetings
Resolve project issues and mitigate risks
Financial & Administrative
Monitor job costs and profitability
Prepare and review RFIs, submittals, and change orders
Assist with billing, invoicing, and project reportingMaintain project documentation and records
Qualifications
Bachelor's degree in Construction Management, Mechanical Engineering, or related field (preferred)
3-7+ years of experience in HVAC estimating and/or project management
Strong knowledge of HVAC systems, installation methods, and industry standards
Proficiency in estimating software (e.g., FastPIPE, Trimble, Bluebeam)
Ability to read and interpret blueprints and technical drawings
Strong organizational, communication, and negotiation skills
Valid driver's license
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