ACCOUNTS PAYABLE CLERK
Century Arms, Fairfax, VT, United States
Accounts Payable Specialist
Processes the company's outgoing (accounts payable) transactions to ensure accurate financial reporting, cash flow management, and compliance with internal controls. Performs reconciliations related to sales, expenses, and assigned general ledger accounts.
Essential Duties & Responsibilities
Accounts Payable (AP)
Validate vendor invoices by matching to purchase orders and receiving documentation
Enter and post vendor invoice batches into the ERP system for Controller review
Identify capital expenses, R&D classifications, and auditor-sensitive items
Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements
Reconcile vendor statements of account
Process expense reports, including GL coding and reimbursements or advance applications
Serve as backup for AP entry related to inbound and outbound freight invoices
Maintain organized physical and electronic invoice files, including annual rotation
Prepare inter-office invoice packets for Florida office distribution
Cross-Functional & Financial Support
Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies
Communicate with CFO regarding unique payment situations for weekly check runs
Answer accounting and financial inquiries through data research and interpretation
Work with Operations to ensure timely data flow and communication
Serve as backup for the Sales Invoicing Specialist
Compliance, Safety & Workplace Standards
Maintain confidentiality of financial and company information
Support and adhere to all applicable ISO standards
Demonstrate working knowledge of firearms safety
Wear required personal protective equipment (PPE)
Maintain a clean and organized workstation
Immediately report safety or maintenance concerns
Actively support and participate in 5S workplace initiatives
Demonstrate professionalism, respect, and effective communication with all staff
Qualifications & Knowledge Required
Bachelor's degree in accounting or business OR 5+ years of practical accounting experience in a general ledger environment
Strong Excel skills and proficiency with ERP/accounting systems
Processes the company's outgoing (accounts payable) transactions to ensure accurate financial reporting, cash flow management, and compliance with internal controls. Performs reconciliations related to sales, expenses, and assigned general ledger accounts.
Essential Duties & Responsibilities
Accounts Payable (AP)
Validate vendor invoices by matching to purchase orders and receiving documentation
Enter and post vendor invoice batches into the ERP system for Controller review
Identify capital expenses, R&D classifications, and auditor-sensitive items
Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements
Reconcile vendor statements of account
Process expense reports, including GL coding and reimbursements or advance applications
Serve as backup for AP entry related to inbound and outbound freight invoices
Maintain organized physical and electronic invoice files, including annual rotation
Prepare inter-office invoice packets for Florida office distribution
Cross-Functional & Financial Support
Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies
Communicate with CFO regarding unique payment situations for weekly check runs
Answer accounting and financial inquiries through data research and interpretation
Work with Operations to ensure timely data flow and communication
Serve as backup for the Sales Invoicing Specialist
Compliance, Safety & Workplace Standards
Maintain confidentiality of financial and company information
Support and adhere to all applicable ISO standards
Demonstrate working knowledge of firearms safety
Wear required personal protective equipment (PPE)
Maintain a clean and organized workstation
Immediately report safety or maintenance concerns
Actively support and participate in 5S workplace initiatives
Demonstrate professionalism, respect, and effective communication with all staff
Qualifications & Knowledge Required
Bachelor's degree in accounting or business OR 5+ years of practical accounting experience in a general ledger environment
Strong Excel skills and proficiency with ERP/accounting systems