OSP Executive Assistant - Pleasant Hill, CA
Race Communications, Pleasant Hill, CA, United States
Location: Hybrid: Pleasant Hill, CA. Work will be primarily performed onsite at our office or remotely by telecommuting from your home office 2 - 4 days per week. Employee may be required to utilize personal phone or internet services to perform telecommuting with reimbursement. Occasional travel to and work from other Race offices or other off-site locations may be required.
OR Remote: California. Work will be primarily performed remotely from home office 5 days per week. Employee may be required to utilize personal phone and internet services to perform telecommuting with reimbursement according to Race's telecommuting policy. Occasional travel to and work from other Race offices or off-site locations may be required.
100% Company-Paid Medical and Dental Benefits
Free Fiber Internet Service
Comp: $71,000-$76,000 USD per year
Who We Are
We're more than a fiber internet provider, we're your neighbors, committed to connecting California communities since 1994. At Race, relationships matter as much as speed. We combine cutting-edge technology with a genuine, people-first approach that makes every interaction feel personal. Our team operates like family: collaborative, supportive, and dedicated to making a real difference. When you join Race, you're not just accepting a job, you're becoming part of a team that values integrity, celebrates wins together and believes that meaningful work happens when great people connect with great purpose.
Position Impact
The OSP Executive Assistant provides administrative and operational support with a primary focus on coordinating travel and logistics for construction and outside plant teams. This role is responsible for managing complex travel arrangements, ensuring alignment with project schedules, and adapting to rapidly changing field needs. The position supports day-to-day administrative functions while playing a critical role in maintaining efficient operations for traveling crews, including after-hours coordination to ensure continuity and timely execution of construction activities.
Requirements
Qualifications and Experience:
Eligibility for US Employment without sponsorship
Minimum of 18 years of age
3-5+ years of experience supporting senior leaders, preferably in telecommunications, construction, or infrastructure environments
Proven experience supporting executive-level leadership with complex scheduling, travel coordination, and prioritization
Familiarity of telecom, fiber, or construction operations preferred, including familiarity with OSP workflows
Experience coordinating across cross-functional teams, contractors, and field operations
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Strong organizational skills with high attention to detail and accuracy
Experience handling confidential and sensitive information with discretion
Experience supporting meetings, preparing reports, and tracking project or operational updates
Strong communication skills with the ability to interface with executives, vendors, and field teams
Ability to work flexible hours as needed to support traveling construction teams and operational demands
The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
Skills:
Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
Functional use of common office equipment, computers, and office software
Essential Duties and Responsibilities
Executive & Administrative Support
Provide high-level administrative support including calendar management, expense tracking, and executive-level coordination
Manage the preparation of monthly, weekly and quarterly reports, meeting materials, and internal communications
Maintain highly organized records, files, and documentation to support efficient executive operational workflows
Act as a strategic partner to the VP of OSP by assisting in planning, coordination, and execution of high-impact initiatives
Travel & Logistics Coordination
Coordinate and manage all travel arrangements for OSP and construction teams including hotels, and transportation
Adjust travel plans in real time to accommodate changing construction schedules and operational needs
Track travel schedules, itineraries, and related logistics to ensure alignment with project timelines
Ensure cost-effective travel planning while meeting business and operational requirements
Operations & Team Coordination
Support coordination between construction, OSP, and internal teams to align schedules and priorities for material deliveries
Maintain trackers and schedules to support visibility into team movements and project needs
Assist with planning and coordination of team activities and logistics
Vendor & Coordination Support
Interface with travel vendors, hotels, and service providers to coordinate bookings and resolve issues
Support vendor communication and ensure timely confirmations and documentation
Field & After-Hours Support
Serve as the primary point of contact for payment-related needs and after-hours support for materials and hotel accommodations to ensure uninterrupted field operations
Provide support outside standard business hours to accommodate traveling construction teams
Respond to urgent travel changes, cancellations, and scheduling conflicts
Ensure continuity of operations by quickly resolving logistical issues impacting field teams
Benefits
Additional duties as required.
Why Join Our Team:
Join a tight-knit crew - no faceless corporation vibes here
Growth potential: promotions and new challenges are part of our DNA
Competitive base salary
Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)
Free fiber internet service for all employees living in our service area
A culture built on integrity, mutual respect, and a shared purpose
#J-18808-Ljbffr
OR Remote: California. Work will be primarily performed remotely from home office 5 days per week. Employee may be required to utilize personal phone and internet services to perform telecommuting with reimbursement according to Race's telecommuting policy. Occasional travel to and work from other Race offices or off-site locations may be required.
100% Company-Paid Medical and Dental Benefits
Free Fiber Internet Service
Comp: $71,000-$76,000 USD per year
Who We Are
We're more than a fiber internet provider, we're your neighbors, committed to connecting California communities since 1994. At Race, relationships matter as much as speed. We combine cutting-edge technology with a genuine, people-first approach that makes every interaction feel personal. Our team operates like family: collaborative, supportive, and dedicated to making a real difference. When you join Race, you're not just accepting a job, you're becoming part of a team that values integrity, celebrates wins together and believes that meaningful work happens when great people connect with great purpose.
Position Impact
The OSP Executive Assistant provides administrative and operational support with a primary focus on coordinating travel and logistics for construction and outside plant teams. This role is responsible for managing complex travel arrangements, ensuring alignment with project schedules, and adapting to rapidly changing field needs. The position supports day-to-day administrative functions while playing a critical role in maintaining efficient operations for traveling crews, including after-hours coordination to ensure continuity and timely execution of construction activities.
Requirements
Qualifications and Experience:
Eligibility for US Employment without sponsorship
Minimum of 18 years of age
3-5+ years of experience supporting senior leaders, preferably in telecommunications, construction, or infrastructure environments
Proven experience supporting executive-level leadership with complex scheduling, travel coordination, and prioritization
Familiarity of telecom, fiber, or construction operations preferred, including familiarity with OSP workflows
Experience coordinating across cross-functional teams, contractors, and field operations
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Strong organizational skills with high attention to detail and accuracy
Experience handling confidential and sensitive information with discretion
Experience supporting meetings, preparing reports, and tracking project or operational updates
Strong communication skills with the ability to interface with executives, vendors, and field teams
Ability to work flexible hours as needed to support traveling construction teams and operational demands
The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
Skills:
Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
Functional use of common office equipment, computers, and office software
Essential Duties and Responsibilities
Executive & Administrative Support
Provide high-level administrative support including calendar management, expense tracking, and executive-level coordination
Manage the preparation of monthly, weekly and quarterly reports, meeting materials, and internal communications
Maintain highly organized records, files, and documentation to support efficient executive operational workflows
Act as a strategic partner to the VP of OSP by assisting in planning, coordination, and execution of high-impact initiatives
Travel & Logistics Coordination
Coordinate and manage all travel arrangements for OSP and construction teams including hotels, and transportation
Adjust travel plans in real time to accommodate changing construction schedules and operational needs
Track travel schedules, itineraries, and related logistics to ensure alignment with project timelines
Ensure cost-effective travel planning while meeting business and operational requirements
Operations & Team Coordination
Support coordination between construction, OSP, and internal teams to align schedules and priorities for material deliveries
Maintain trackers and schedules to support visibility into team movements and project needs
Assist with planning and coordination of team activities and logistics
Vendor & Coordination Support
Interface with travel vendors, hotels, and service providers to coordinate bookings and resolve issues
Support vendor communication and ensure timely confirmations and documentation
Field & After-Hours Support
Serve as the primary point of contact for payment-related needs and after-hours support for materials and hotel accommodations to ensure uninterrupted field operations
Provide support outside standard business hours to accommodate traveling construction teams
Respond to urgent travel changes, cancellations, and scheduling conflicts
Ensure continuity of operations by quickly resolving logistical issues impacting field teams
Benefits
Additional duties as required.
Why Join Our Team:
Join a tight-knit crew - no faceless corporation vibes here
Growth potential: promotions and new challenges are part of our DNA
Competitive base salary
Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)
Free fiber internet service for all employees living in our service area
A culture built on integrity, mutual respect, and a shared purpose
#J-18808-Ljbffr