Records & Data Management Clerk I
State of Wyoming, Cheyenne, WY, United States
Job Title
Open Until Filled
General Description
This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services, indexing, and quality control that meets ANSI/AIIM and other professional standards.
Essential Functions
Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives' specifications, performing quality control on digitized content.
Ensure proper handling of collection materials. Prep materials by removing fasteners, and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets.
Perform quality control, basic image enhancement, and editing. File organizational tasks.
Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields.
Transfer final scans to HPRM database, Google Drive folder, or other program.
Log scans to track the progress of scanning tasks.
Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate.
Submit reports and routine updates on progress as required.
Communicate effectively.
Establish effective working relationships with state agencies.
Exercise appropriate judgment in compiling and providing information.
Other duties as assigned.
Qualifications
Preferences:
Preference may be given to applicants with one or more years of experience scanning paper documents, familiarity with Adobe/PDF creation software, and with the Google Suite, including Google Drive for sharing documents.
Knowledge:
Knowledge of scanning and imaging systems and procedures.
Knowledge of quality control standards for imaging.
Knowledge of current technology and trends in the profession.
Knowledge of personal computers, including software such as spreadsheets, relational database programs, and scanning and imaging equipment.
Knowledge of data compilation and organization.
Skill in the use of scanners and image capturing software.
Excellent customer service and communication skills.
Ability to work independently and as a team member.
Minimum Qualifications:
Education:
Associate's Degree (typically in Records or Data Management)
Experience:
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician OR 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
Physical Working Conditions:
Must be able to lift boxes weighing up to 40 pounds, with or without accommodation.
Notes:
FLSA: Non-Exempt
Wyoming State Parks and Cultural Resources is an Equal Employment Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.
Open Until Filled
General Description
This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services, indexing, and quality control that meets ANSI/AIIM and other professional standards.
Essential Functions
Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives' specifications, performing quality control on digitized content.
Ensure proper handling of collection materials. Prep materials by removing fasteners, and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets.
Perform quality control, basic image enhancement, and editing. File organizational tasks.
Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields.
Transfer final scans to HPRM database, Google Drive folder, or other program.
Log scans to track the progress of scanning tasks.
Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate.
Submit reports and routine updates on progress as required.
Communicate effectively.
Establish effective working relationships with state agencies.
Exercise appropriate judgment in compiling and providing information.
Other duties as assigned.
Qualifications
Preferences:
Preference may be given to applicants with one or more years of experience scanning paper documents, familiarity with Adobe/PDF creation software, and with the Google Suite, including Google Drive for sharing documents.
Knowledge:
Knowledge of scanning and imaging systems and procedures.
Knowledge of quality control standards for imaging.
Knowledge of current technology and trends in the profession.
Knowledge of personal computers, including software such as spreadsheets, relational database programs, and scanning and imaging equipment.
Knowledge of data compilation and organization.
Skill in the use of scanners and image capturing software.
Excellent customer service and communication skills.
Ability to work independently and as a team member.
Minimum Qualifications:
Education:
Associate's Degree (typically in Records or Data Management)
Experience:
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician OR 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
Physical Working Conditions:
Must be able to lift boxes weighing up to 40 pounds, with or without accommodation.
Notes:
FLSA: Non-Exempt
Wyoming State Parks and Cultural Resources is an Equal Employment Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.