Administrative Assistant III - Administrative Support - Health Services Division
Texas Department of Criminal Justice TX, Huntsville, TX, United States
Administrative Assistant III - Administrative Support - Health Services Division - Huntsville
Organization: HEALTH SERVICES
Primary Location: United States-Texas-HUNTSVILLE
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: Moderate
Salary/Salary Range: $3,200.27 (RET 2.5% Less)
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 23, 2026, 4:41:12 PM
Closing Date: May 5, 2026, 4:59:00 AM
Job Summary
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
Participates in the planning and execution of administrative projects; coordinates work with organizational units of the agency; and assists in the development of administrative and technical assistance policies and procedures and in analyzing and seeking solutions to problems.
Prepares and disseminates information concerning programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex word processing.
Maintains filing, record keeping, and records management systems to include automated information systems; compiles and enters data for charts, graphs, databases and summaries and makes calculations; and assists in the preparation of presentations.
Assists in researching, developing, and revising agency publications, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and functions as liaison between the supervisor and other agency staff, officials, and the public.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning experience in customer service, clerical, secretarial, administrative support, or technical program support work. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill in researching, compiling, organizing, and presenting information and statistics.
Skill to prepare and maintain accurate records, files, and reports.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
Questions regarding this posting may be directed to: Shenesia Jenkins Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3069 EMAIL HR.selectionsteam1@tdcj.texas.gov **Please Note: This is a continuation of the position posting dated 3/25/26. Applicants who previously applied for this vacancy need not resubmit their application.
Military Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
Organization: HEALTH SERVICES
Primary Location: United States-Texas-HUNTSVILLE
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: Moderate
Salary/Salary Range: $3,200.27 (RET 2.5% Less)
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 23, 2026, 4:41:12 PM
Closing Date: May 5, 2026, 4:59:00 AM
Job Summary
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
Participates in the planning and execution of administrative projects; coordinates work with organizational units of the agency; and assists in the development of administrative and technical assistance policies and procedures and in analyzing and seeking solutions to problems.
Prepares and disseminates information concerning programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex word processing.
Maintains filing, record keeping, and records management systems to include automated information systems; compiles and enters data for charts, graphs, databases and summaries and makes calculations; and assists in the preparation of presentations.
Assists in researching, developing, and revising agency publications, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and functions as liaison between the supervisor and other agency staff, officials, and the public.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning experience in customer service, clerical, secretarial, administrative support, or technical program support work. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill in researching, compiling, organizing, and presenting information and statistics.
Skill to prepare and maintain accurate records, files, and reports.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
Questions regarding this posting may be directed to: Shenesia Jenkins Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-3069 EMAIL HR.selectionsteam1@tdcj.texas.gov **Please Note: This is a continuation of the position posting dated 3/25/26. Applicants who previously applied for this vacancy need not resubmit their application.
Military Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.